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Field Sobriety Test Checklist Form

Use a Field Sobriety Test Checklist template to make your document workflow more streamlined.

What this field sobriety checklist does

The Field Sobriety Test Checklist Form records the observations and acknowledgments associated with a field sobriety evaluation. In practice, an authorized officer completes the checklist, reviews the entries for accuracy, and routes assigned fields for electronic signatures through signNow. The completed document can be paired with an audit trail showing signer actions and timestamps. ESIGN and UETA generally recognize electronic signatures when intent, consent, attribution, and record retention are demonstrated, but agency policy and applicable state law determine how the record may be used.

Organizations that use this checklist

The Field Sobriety Test Checklist Form fits law-enforcement workflows that require consistent observations, controlled review, and accountable records handling.

  • Individual patrol officers can complete the checklist after a roadside evaluation, preserving observations and assigned signatures without returning to paper handling for every incident.
  • Municipal police departments can standardize checklist templates, route completed forms to supervisors, and retain audit trails under department records policies.
  • County or state law-enforcement enterprises can connect controlled signing workflows with identity, records, and oversight procedures while managing access across multiple units.

These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.

Who uses this sobriety checklist

Patrol officers

Patrol officers use the Field Sobriety Test Checklist Form to document roadside observations and obtain required acknowledgments without rewriting the checklist after the encounter.

Supervisors and records

Supervisors and records personnel review completed checklists, verify routing, and preserve signed documents with their audit trails for later administrative or evidentiary review.

Features for field sobriety documentation

The Field Sobriety Test Checklist Form combines structured observations, controlled signing, and audit evidence for law-enforcement records handled electronically.

Structured checklist

Capture the officer’s observations in a consistent Field Sobriety Test Checklist Form, reducing omissions when documenting roadside evaluations.

Role-based routing

Assign review and signature fields to the appropriate officer, supervisor, or records custodian without recreating the document.

Audit trail

Use signNow’s audit trail to preserve signer actions, timestamps, and document history alongside the completed checklist.

Mobile access

Complete the checklist on desktop or mobile devices when field personnel need access away from the office.

Record control

Store the signed checklist with its completion record so later review can connect the document with its signing activity.

Reusable templates

Use templates to standardize recurring checklist workflows while preserving agency-specific instructions and approval order.

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How to complete the checklist

Upload the Field Sobriety Test Checklist Form, verify its fields, route it to the assigned participants, and preserve the signed record with its audit trail.

  • Upload form:

     Upload the Field Sobriety Test Checklist Form to signNow.

  • Check fields:

     Review detected fields and add missing signature, date, or acknowledgment fields.

  • Assign roles:

     Assign each field to the responsible officer or reviewer.

  • Send document:

     Send the checklist through signNow for completion.

  • Store evidence:

     Download the signed checklist and audit trail for records storage.

Ways to send and sign the checklist

  1. Use the signNow web app when preparing the Field Sobriety Test Checklist Form, checking fields, assigning recipients, and reviewing the completed document from an agency workstation.
  2. Use the signNow mobile app when authorized personnel need to complete or review the checklist from a field location using an iOS or Android device.
  3. Use kiosk mode when an agency controls an in-person signing station and needs participants to complete assigned fields without managing the underlying template.
  4. Use a shareable signing link when designated participants need direct access to the assigned checklist, while retaining routing controls and the associated audit trail.

Recommended checklist workflow setup

Configure the Field Sobriety Test Checklist Form around signer identity, document integrity, audit evidence, and the agency’s approved retention policy.

SettingRecommendation
Authentication methodEmail link with SMS verification
Signature typeTyped or drawn electronic signature
Audit trailExport with every completed checklist
Document retentionFollow agency and state records policy
EncryptionTLS 1.2 or 1.3 and AES-256

What the audit trail records

The signNow audit trail supplements the Field Sobriety Test Checklist Form by documenting identity, actions, timing, completion, and retrieval of the electronic record.

01

Authenticate signer:

 Record the signer’s authentication event.
02

Timestamp action:

 Capture the signing date and time.
03

Track field activity:

 Log each viewed or completed field.
04

Seal history:

 Preserve document history after signing.
05

Create certificate:

 Generate the completion certificate.
06

Retrieve evidence:

 Export the audit trail with the checklist.

Field sobriety checklist processing timeline

Move the Field Sobriety Test Checklist Form from preparation through signer review and controlled archival with a documented workflow.

01

Prepare the checklist

Review the checklist, identify required observations, and confirm the incident record is complete.
02

Deliver to signers

Send the completed document to designated reviewers or signers through signNow.
03

Complete signer review

Signers review the recorded observations and complete assigned fields using an email link or signing link.
04

Archive the record

Download the signed checklist and audit trail, then store them under the agency retention policy.

Privacy challenges in checklist handling

  • Unredacted personal information in a shared checklist can expose sensitive data beyond the officers and reviewers assigned to the case.
  • Missing consent or acknowledgment language may leave the record unable to show what the signer understood before signing.
  • Incorrect recipient permissions can allow unauthorized personnel to view, change, or download a completed checklist.
  • Sending an unsigned checklist without a controlled audit trail can make later review of document history difficult.

Best practices for checklist records

Apply document-control, access, audit-trail, and legal-review practices before relying on a completed Field Sobriety Test Checklist Form.

Use an approved checklist version

Use the agency-approved version of the Field Sobriety Test Checklist Form and lock its structure before sending. Record observations contemporaneously, check every required field, and avoid altering the signed PDF after completion. Preserve the original completed document with its audit trail.

Verify recipients and permissions

Assign recipients by role and verify each email address before sending. Limit access to personnel with a documented need to review the checklist, and use signNow authentication options appropriate to the sensitivity of the record and agency policy.

Archive the audit evidence

Export the signed checklist and audit trail together after completion. Store both in the approved records system, apply agency retention rules, and maintain the connection between the document, its signing events, and the related incident record.

Confirm the governing legal framework

For interstate or commercial electronic transactions, ESIGN provides federal recognition of electronic signatures; UETA generally governs intrastate transactions in adopting jurisdictions. Confirm state requirements and agency policy before treating the completed checklist as evidence or an official record.

Security for checklist records

Data in transit:

 TLS 1.2 and 1.3

Stored documents:

 AES-256 encryption at rest

Security assurance:

 SOC 2 Type II certified

Information security:

 ISO 27001 certified

Sensitive information:

 HIPAA compliance with BAA

Activity records:

 Detailed signing audit trails

Field sobriety checklist troubleshooting

Resolve checklist-routing, authentication, retention, and legal-record questions before relying on a signed Field Sobriety Test Checklist Form.

If signNow does not detect every field in the Field Sobriety Test Checklist Form, add signature, date, and acknowledgment fields manually before sending. Review field assignments and signer order so the completed record reflects the agency’s approved checklist process rather than relying only on automatic detection.

The Business plan includes legally binding eSignatures, templates, mobile apps, and audit trails at $8 per user per month when billed annually. Business Premium adds bulk send and costs $15 per user per month annually. Confirm plan limits before routing high-volume checklist batches.

For sensitive records, signNow states that HIPAA compliance requires a business associate agreement. Enable the applicable agreement and agency access controls before uploading protected health information; HIPAA’s six-year retention rule applies to covered records under 45 CFR §164.530(j).

ESIGN and UETA generally recognize electronic signatures when intent, consent, attribution, and record retention are demonstrated. The agency should confirm applicable state law and policy because a signed checklist’s evidentiary use depends on the underlying investigation and complete records.

If a signer cannot open the email invitation, generate a shareable signing link or resend the invitation after confirming the address. For stronger identity assurance, use signNow authentication options available to the selected plan, including advanced authentication on Enterprise.

Export the completed checklist and its audit trail together, then place both in the agency’s approved records system. The audit trail documents actions and timestamps, while the checklist preserves the substantive observations that reviewers need.

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