How To Write A Landlord Tenant Lease Agreement 5 Form
Use a How To Write A Landlord Tenant Lease Agreement 5 template to make your document workflow more streamlined.
What this landlord-tenant lease form does
A landlord-tenant lease agreement records the rental relationship between a property owner and a tenant, including the premises, lease term, rent, deposit, permitted occupants, maintenance duties, utilities, notices, and signatures. This form is a private agreement rather than a federally issued filing, so required terms and execution rules depend on the property’s state and local law. In signNow, upload the lease, review detected fields, assign landlord and tenant roles, send it for signature, and preserve the completed document with its audit trail.
Who benefits from lease workflows
Landlords, property managers, and real estate legal teams can use signNow to prepare, route, sign, and retain landlord-tenant lease agreements.
Independent landlords can reuse a prepared lease template, enter property-specific terms, and collect tenant signatures without arranging repeated office appointments. Property management companies can route leases to landlords, tenants, and guarantors while preserving completed agreements and audit trails for each rental unit. Real estate legal teams can standardize lease execution across portfolios, use role-based signing order, and retain evidence of each party’s signing event.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Who completes this lease agreement
Real estate
Landlords and property managers use the form for residential or commercial lease agreements, entering the premises, term, rent, deposit, occupancy, maintenance, utilities, notices, and signature details.
Lease participants
Tenants, co-tenants, and guarantors review the same agreement and sign assigned fields. Legal teams can coordinate execution while checking state-specific requirements separately.
Features for lease agreement execution
signNow combines field preparation, signer assignment, electronic execution, and audit evidence for landlord-tenant agreements that require coordinated completion.
Field detection
Upload the lease and review detected fields before assigning landlord, tenant, co-tenant, or guarantor responsibilities. This reduces omissions in property details, rent terms, deposits, and signature areas.
Signer roles
Assign every participant to the correct lease fields and signing order. Landlords, tenants, and guarantors can complete only the sections associated with their assigned roles.
Controlled sending
Send the prepared agreement by email or shareable link. Recipients can review the same lease version before signing, reducing uncertainty about which document controls.
Audit trail
Capture timestamps, IP information, and action history with the completed lease. The resulting audit trail supports review of who signed and when.
Mobile signing
Complete lease execution from desktop or mobile workflows. Property teams can coordinate signatures during office review, property tours, or tenant onboarding.
Record storage
Store the signed lease and completion evidence in an organized workflow. Connected systems can help property teams locate agreements by unit, tenant, or transaction.
Complete a landlord-tenant lease
Prepare the lease in signNow by uploading the document, checking its fields, assigning each signer, and preserving the completed agreement with its audit trail.
Upload the lease document:
Upload lease Review detected fields:
Detect fields Add landlord and tenant:
Assign signers Send for signatures:
Send agreement Save the audit trail:
Store completion
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Choose a lease signing method
- Use the web app to upload the lease, place landlord and tenant fields, and send the completed agreement from a desktop browser.
- Use the mobile app when touring properties or meeting tenants; review the lease, complete fields, and sign from an iOS or Android device.
- Use kiosk mode for an office or leasing desk where multiple tenants sign agreements on one controlled device without sharing account credentials.
- Generate a shareable signing link for property listings, leasing portals, or repeat tenant intake when recipients should open the same prepared agreement.
Recommended lease workflow setup
Configure the lease workflow around signer identity, signature evidence, state-law retention duties, encryption, and controlled access to completed rental agreements.
| Lease setting | Recommended configuration |
|---|---|
| Authentication method | Email link with SMS OTP |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Enabled for every signing event |
| Document retention | Follow applicable state law |
| Encryption | TLS 1.2/1.3 and AES-256 |
Protect signed lease records
TLS 1.2/1.3:
AES-256 at rest:
SOC 2 Type II:
ISO 27001 certified:
ESIGN and UETA:
GDPR compliant:
Lease agreement mistakes to avoid
Leaving rent, deposits, utilities, or maintenance duties blank creates uncertainty about each party’s financial and operational responsibilities. Using an unsigned attachment or inconsistent lease version makes it difficult to prove which terms the landlord and tenant accepted. Omitting property details, occupancy limits, or notice addresses can create disputes about the premises and required communications. Sending the agreement without confirming each signer’s role can leave a co-tenant, guarantor, or landlord signature missing.
Track lease preparation and signing
Prepare the landlord-tenant agreement, deliver it to every required signer, monitor completion, and retain the final signed record.
Enter lease terms
Send for signature
Review and sign
Store the signed lease
What the lease audit trail records
A signNow audit trail preserves technical evidence around each landlord and tenant signing event without replacing the lease terms themselves.
Signer authentication:
Timestamp capture:
IP and action log:
Tamper evidence:
Completion certificate:
Audit-trail retrieval:
Why teams look for DocuSign alternatives
Organizations seek alternatives when they need different pricing models, stronger native automation, simpler bulk affidavit workflows, or more flexible identity-verification options than those available in a legacy envelope-based vendor.
Lease signing examples in practice
Real estate workflows show how mobile execution, structured routing, and connected business systems can support landlord-tenant lease agreements.
Property management
Martin Properties uses online document execution for property transactions involving parties who may be mobile or working offline.
- Lease agreements can move between property visits and office review.
- Mobile and offline workflows keep required parties involved.
Tim Martin, founder of Martin Properties, describes processing and executing documents online with compliance and built-in security, including mobile and offline work. For landlord-tenant agreements, the same workflow can help property teams prepare a lease, obtain signatures from the necessary parties, and retain the completed record.
Enterprise operations
Xerox connects its signing workflow with NetSuite to route the right documents to the right people in the required formats.
- Integration supports structured document routing.
- Signing records remain connected to business operations.
Kodi-Marie Evans, director of NetSuite operations at Xerox, identifies flexibility in obtaining the right signatures on the right documents through a NetSuite integration. A property organization using a supported ERP can apply similar routing principles to lease approvals and completed agreement records.
Lease agreement troubleshooting
Resolve field, signer, plan, enforceability, jurisdiction, and record-preservation questions before relying on a completed lease.
Upload the lease PDF into signNow, then inspect every detected field. Auto-detection can identify fillable areas, but the sender must confirm labels, required status, and landlord or tenant assignment before sending.
Use signNow’s role-based fields and signing order to identify the landlord, tenant, co-tenant, or guarantor. A missing signer assignment can leave the agreement incomplete even when another party has signed.
The Business plan includes legally binding eSignatures, templates, and audit trails at $8/user/month when billed annually. Business Premium adds bulk send at $15/user/month, while monthly prices are higher.
ESIGN and UETA generally recognize electronic signatures for covered transactions when intent, consent, attribution, and record retention are established. Consumer-facing transactions also require the ESIGN disclosure and electronic-access conditions in 15 U.S.C. §7001(c).
Lease terms remain subject to state and local landlord-tenant law. signNow can capture signatures and an audit trail, but it does not determine whether a rent, notice, deposit, or disclosure clause complies with the property’s jurisdiction.
After completion, download the signed lease and certificate of completion, then apply the retention period required for your records and jurisdiction. The audit trail records signing activity, including timestamps, IP information, and action history.
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