Instructions Please Complete Both Sections Of This Form, Have Both Sections Notarized, And
Use a INSTRUCTIONS Please Complete Both Sections Of This Form, Have Both Sections Notarized, And template to make your document workflow more streamlined.
What this notarization instruction means
This instruction requires you to complete both sections, sign where indicated, and have both sections notarized before submitting the document. It is not a standalone federal form with a known issuing agency, filing deadline, or universal notary procedure. Complete every requested field, bring the unsigned or partially signed document to a commissioned notary when required by your state or recipient, and retain the notarized copy. State law and the receiving organization determine whether remote or in-person notarization is accepted.
Who uses this two-section document
Individuals
Individuals completing a recipient-supplied document can use signNow to upload the file, identify fields, and review both sections before notarization. The recipient’s instructions determine whether electronic preparation is acceptable and whether the final record must be printed, wet-signed, personally acknowledged, or delivered through a specific channel.
Organizations
Businesses, legal offices, and administrative teams can route the two-section document through signNow with assigned recipients, controlled access, and an exported audit trail. Those controls organize the file; they do not change state requirements for the notary’s identity check, personal appearance, certificate, or journal.
Legal standing and limits
Electronic preparation and signatures may be recognized under ESIGN, 15 U.S.C. chapter 96, and UETA when intent, consent, attribution, and record retention are established. Those laws do not eliminate exclusions for wills, certain court filings, family-law decrees, or state-specific notarization requirements. Confirm acceptance with the recipient and applicable state authority.
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Set up the document for notarization
Prepare the two sections for review, preserve the notary’s certificate, and avoid treating an online signature as a substitute for required personal appearance.
| Setting | Recommendation |
|---|---|
| Authentication method | Government-issued photo ID before notarization |
| Signature type | Wet-ink signature in the notary’s presence |
| Audit trail | Export completion history with the final copy |
| Document retention | Follow the recipient’s written retention requirement |
| Encryption | Use TLS 1.2/1.3 and AES-256 protection |
Complete both sections correctly
Use signNow for document preparation and routing, then complete the required notarization step according to the recipient’s instructions and state law.
Upload document:
Upload the source document to signNow. Add fields:
Review both sections and place fields. Route document:
Send a review copy to authorized recipients. Sign carefully:
Complete required signatures only as instructed. Notarize and store:
Arrange notarization and preserve the certificate.
What the audit trail records
A signNow audit trail can document preparation and electronic actions, but it does not replace a state-required in-person notarization or the notary’s journal.
Signer authentication:
Timestamp capture:
Document hashing:
Tamper-evident sealing:
Activity logging:
Audit export:
Best practices for both notarized sections
Accuracy, personal appearance, and preservation of the notarial record matter more than speed when completing this two-section document.
Confirm both sections before signing
Preserve the complete notarial record
Follow the applicable state procedure
Restrict access after completion
Authentication and document security
Signer authentication:
ID verification:
Additional verification:
Digital certificates:
Audit evidence:
Access controls:
Questions about completing and notarizing the form
These answers separate signNow’s electronic workflow from the state-specific notarization steps that may still require personal appearance.
Use signNow to upload the document, detect fillable fields, and send a review copy. Do not apply a signature until the commissioned notary confirms the required signing sequence and personal-appearance procedure.
A signNow electronic signature may satisfy ESIGN and UETA requirements when intent, consent, attribution, and record retention are established. It does not by itself satisfy a state rule requiring wet ink or personal appearance before a notary.
The Business plan is listed at $8 per user per month when billed annually. It includes templates and audit trails, while Business Premium adds bulk send and kiosk mode at $15 per user per month annually.
Have the signer review the recipient’s instructions and the notary’s requirements. A signNow audit trail can show electronic actions, but a missing acknowledgment, seal, journal entry, or personal appearance may still require correction.
Use signNow’s recipient fields and role order to distinguish the person completing the sections from the notary or recipient. Verify every email address before sending and restrict downloads to authorized participants.
Export the audit trail and completion record with the final notarized copy. signNow states that its platform is ESIGN/UETA compliant, but the recipient’s retention policy and applicable state rules control how long this document must be kept.
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