Amendment To Declaration Or Description Under Section 107 Of The Condominium Act Form
Use a Amendment To Declaration Or Description Under Section 107 Of The Condominium Act template to make your document workflow more streamlined.
What this condominium amendment form does
This form records an amendment to a condominium declaration or description under Section 107 of the Condominium Act. It is used to state the revised condominium information, identify the affected property or units, and obtain the signatures required for the amendment process. The exact filing authority, notarization requirements, supporting exhibits, and recording procedure depend on the jurisdiction governing the condominium. Before signing, compare every legal description, unit identifier, ownership detail, and amendment provision with the recorded declaration and applicable state requirements.
Who uses this condominium amendment form
Condominium associations
Condominium associations use the form to document approved changes to a declaration or legal description, coordinate signatures, and preserve the executed amendment with the recorded-property file.
Property counsel
Property counsel and managers use it to verify unit, parcel, and declaration details before circulating the amendment for approval and filing under the applicable state condominium statute.
When the signed amendment carries legal weight
For a business transaction, an electronic record may be admissible when the parties show intent, consent, signer attribution, and reliable retention and reproduction under ESIGN, 15 U.S.C. ch. 96, and applicable UETA law. Those statutes do not replace Section 107 filing, recording, notarization, or state-law requirements; wills, court orders, and specified family-law documents remain excluded.
How to complete the amendment in signNow
Prepare the property-specific content first, then use signNow to route the amendment and preserve evidence of execution.
Upload:
Upload the amendment PDF Check fields:
Review detected and missing fields Assign:
Add authorized signers Send:
Send for signatures Archive:
Download the completed record
Ways to send and sign the amendment
- Use the signNow web app when counsel or association administrators prepare the amendment, place fields, verify recipients, and monitor completion from a desktop workflow.
- Use the signNow mobile app when an authorized signer needs to review unit details and sign from a supported mobile device away from the office.
- Use kiosk mode for supervised, in-person signing at an association meeting when one managed device is shared sequentially by approved signers.
- Use a shareable signing link when the association needs to distribute the same prepared amendment through a controlled channel without rebuilding the document.
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Features that support amendment execution
signNow organizes the document-specific fields, signer routing, evidence, and records needed to prepare this condominium amendment carefully.
Document fields
Upload the existing condominium amendment and place fields for the legal description, affected units, dates, initials, and signatures without recreating the document.
Signer routing
Route the amendment to association representatives, owners, counsel, or other required signers in a controlled sequence that reflects the approval process.
Audit trail
Keep the executed amendment connected to a completion record that documents signer actions, timestamps, and the final document version.
Mobile signing
Allow authorized participants to review and sign from desktop or mobile workflows when an in-person meeting is impractical.
Reusable template
Use templates for recurring amendment packages while preserving the property-specific description and exhibit information for each condominium.
Record export
Export the signed PDF and audit trail together for association archives, counsel review, or recording preparation.
Who benefits from this amendment workflow
The form is most useful when multiple property stakeholders must review one precise amendment before execution and recording.
A solo condominium attorney can prepare a property-specific amendment, verify the declaration references, and collect signatures without coordinating paper copies between offices. A condominium management company can reuse an approved template while assigning each amendment’s unit, parcel, exhibit, and authorized signer details separately. An enterprise property owner can coordinate counsel, association officers, and recording staff through controlled routing while preserving one executed record for each affected property.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Recommended setup for this amendment
Configure the workflow around signer identity, document integrity, and the condominium association’s property-record retention policy.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Enabled with completion certificate |
| Document retention | Retain with the recorded declaration |
| Encryption | TLS 1.2/1.3 and AES-256 encryption |
How the amendment audit trail works
The audit trail links each signer action to the executed condominium amendment, creating a reviewable record separate from the document text.
Authenticate signers:
Capture timestamps:
Hash the document:
Seal the record:
Review history:
Export evidence:
Processing stages for the amendment form
Use these four stages to coordinate preparation, signatures, completion, and retention without assuming a statutory filing deadline.
Prepare the document
Deliver to signers
Complete signer review
Archive the record
Risks from an incomplete amendment
Recording dispute
Execution defect
Attribution challenge
Notice problem
Best practices for retaining the amendment
A reliable record includes the executed amendment, supporting exhibits, approval evidence, filing materials, and signNow completion history.
Verify the declaration and legal description
Confirm every required signer and witness
Preserve the signed file and audit trail
Control revisions after execution
Retention records for the amendment
Retention depends on the association’s governing documents, recording authority, and applicable state law; avoid importing tax or healthcare periods into this property record.
Association record policy
Executed property record
Approval documentation
Completion evidence
Recording materials
Questions about completing the amendment
These answers separate signNow workflow questions from the state-law, recording, and condominium-document requirements that still need independent review.
Upload the original PDF again and review signNow’s detected fields before sending. Manually add fields for legal descriptions, unit identifiers, dates, initials, or signatures that the uploaded document does not expose as fillable.
The signNow Business plan includes legally binding eSignatures, templates, audit trails, and mobile apps at $8 per user per month when billed annually. Business Premium adds bulk send, but one amendment usually needs ordinary recipient routing.
ESIGN and UETA can support an electronic signature when intent, consent, attribution, and record retention are shown. They do not waive Section 107, state recording, notarization, or filing requirements, so confirm those requirements separately.
Use signNow’s signer authentication options, including SMS OTP where configured, to strengthen attribution. Confirm that the selected method matches the association’s policy and any state-law or notarial identity requirements before sending the amendment.
Open the document history and completion record, then export the executed amendment and audit trail together. Compare the final legal description and unit references with the approved version before archival or recording.
The signNow Site License is usage-based at $1.50 per signature invite and supports unlimited users for organizations processing 1,000 or more documents annually. The Business subscription includes 100 signature invites per user per year.
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