Landlord Tenant Formsproperty Rental Agreementus
Use a Landlord Tenant FormsProperty Rental AgreementUS template to make your document workflow more streamlined.
What this rental agreement is
Landlord Tenant Formsproperty Rental Agreementus is a written record of the residential rental relationship between a landlord and tenant. It identifies the property, rent, deposit, lease term, payment date, maintenance responsibilities, occupancy rules, notices, and signatures. A landlord prepares the agreement, the tenant reviews the terms, and both parties sign the same final version. With signNow, the parties can upload the document, add fields, send it electronically, complete signatures, and preserve the finished agreement with an audit trail. State landlord-tenant law determines required clauses and notices.
Who uses this rental agreement
Landlords and managers
Property managers and landlords use the agreement to document rent, deposits, maintenance duties, notices, occupancy limits, and lease terms for residential rentals.
Tenants and residents
Tenants review the same terms before signing, preserving a shared record of obligations, payment terms, property rules, and agreed move-in conditions.
How the rental agreement works
The workflow converts a prepared rental agreement into a trackable signing package with defined parties, lease terms, and completion evidence.
Upload document: Upload the rental agreement and review its existing lease fields. Place fields: Add rent, dates, deposit, initials, and signature fields. Send for signing: Send the agreement to landlord and tenant in signing order. Archive record: Store the completed agreement with its audit trail.
Recommended rental agreement setup
Use identifiable signers, a complete audit trail, controlled access, and a retention policy aligned with the property’s state law.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP |
| Signature type | Electronic signature with signer intent |
| Audit trail | Capture timestamps, IP addresses, and actions |
| Document retention | Retain according to state lease-record rules |
| Encryption and provisioning | AES-256 storage with role-based user access |
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Features for rental agreements
signNow features address the practical work of preparing, routing, signing, and storing a landlord-tenant agreement.
Field placement
Upload a prepared rental agreement, identify its existing fields, and add signNow fields for rent, dates, initials, signatures, and required acknowledgments before sending it to the parties.
Recipient roles
Assign landlord and tenant roles so each party receives the correct fields and signs in the intended order. This separates review, initials, and execution responsibilities within one rental agreement.
Reusable templates
Use a reusable template for recurring property agreements while updating property address, rent, deposit, dates, and party information for each tenancy before sending.
Audit trail
Capture the signing event with timestamps, IP information, signer actions, and document history. Keep the audit trail with the completed rental agreement for later reference.
Mobile signing
Let landlords and tenants complete the agreement from a desktop or signNow mobile app, including workflows for leasing activity away from the office.
System connections
Connect completed rental agreements with systems such as Google Drive, Box, Salesforce, Microsoft 365, or property-related workflows to reduce duplicate record entry and improve retrieval.
Users who manage rental agreements
Property managers use reusable rental agreement templates, recipient roles, and audit trails to coordinate leases across multiple units while keeping each tenant’s completed document associated with the correct property record. They can send agreements from a desktop or mobile device during leasing operations. Service teams still verify state-required disclosures separately from the signing workflow. Independent landlords use signNow to send a prepared agreement to a tenant, collect initials and signatures, and retain a completion record without arranging simultaneous meetings. The platform organizes the signing event, while the landlord remains responsible for accurate rent, deposit, notice, and maintenance terms under applicable state law.
Mobile options for rental agreements
Landlords and tenants can use signNow mobile apps on iOS and Android to review rental agreements, complete fields, and sign away from a desktop. Camera capture can digitize paper lease pages before field placement.
Mobile apps iOS and Android apps Offline mode Offline signing available Camera capture Camera-based document capture
Mobile signing helps property managers collect signatures during move-in or property tours. For regulated or enterprise deployments, administrators should manage devices, confirm identity controls, configure SSO or API access where available, and preserve completed agreements with their audit trails.
Security for rental agreements
PKI support:
X.509 certificates:
Two-factor authentication:
SMS OTP:
ID verification:
Signing evidence:
State rules and document limits
State requirement
Excluded document
Excluded document
Notarization required
Federal exclusion
Rental agreement recordkeeping practices
A signed lease is strongest as a record when the final document, audit evidence, amendments, notices, and retention decision remain connected.
Keep lease records with supporting evidence
Preserve the complete signing history
Restrict access to tenant information
Confirm the applicable retention rule
Rental agreement troubleshooting
Resolve field, identity, plan, evidence, and enforceability questions before sending a rental agreement to the landlord or tenant.
Upload the agreement again as a readable PDF, then confirm that signNow’s field placement matches rent, deposit, dates, initials, and signature locations. The Business plan includes templates and audit trails; it does not correct inaccurate lease language or state-law omissions.
The signer can review and sign through the email invitation or signing link without changing the underlying rental terms. If consumer-facing electronic records are involved, provide the ESIGN Act disclosure and access required by 15 U.S.C. §7001(c).
Use signNow’s SMS one-time passcode or stronger authentication when identity assurance matters. Authentication helps attribute the signature, while state landlord-tenant law still controls required notices, disclosures, and lease provisions.
The Business plan is listed at $8 per user per month with annual billing and includes legally binding eSignatures, templates, and audit trails. It includes 100 signature invites per user annually; overage fees may apply.
signNow records signing events, timestamps, IP information, and document history in an audit trail. Export that evidence with the completed agreement and retain it according to applicable state landlord-tenant and records policies.
Electronic signatures generally receive legal recognition under the federal ESIGN Act and UETA-based state law, but exceptions include wills, family-law decrees, and certain court filings. A residential rental agreement remains subject to state-specific execution and notice rules.
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