Lessor’s Name, Hereinafter Referred to as Lessor, and Insert Lessee’s Name, Hereinafter Referred to as Lessee, Referred Form
Use a Lessor S Name Hereinafter Referred To As Lessor And Insert Lessee S Name Hereinafter Referred template to make your document workflow more streamlined.
What this lease form does
This lease form records the agreement between a lessor and lessee for use of identified property. It normally states the parties, premises, lease term, rent, deposit, permitted use, maintenance duties, notices, default remedies, and signatures. Upload the prepared document to signNow, place or confirm fields for each party, send it for completion, and preserve the signed copy with its audit trail. Electronic execution may be recognized under the federal ESIGN Act and applicable state law, while state-specific requirements can still control leases, notices, and property formalities.
Who uses this lease form
Landlords
Property managers and independent landlords use the form to identify the premises, commercial or residential lease terms, rent, deposit, maintenance duties, and notice procedures before requesting signatures.
Tenants
Tenants and leasing teams review assigned fields, sign the agreed terms, and retain the completed lease for occupancy, payment, renewal, and dispute records.
Features for completing lease agreements
signNow connects field assignment, signer routing, electronic execution, and record preservation to the specific steps required for a lessor-lessee agreement.
Assigned fields
Place landlord, tenant, guarantor, date, initials, and acknowledgment fields on the prepared lease so each person completes only the information assigned to them.
Signing order
Send the lease through a defined signing order when the lessor must sign before the lessee, or when a guarantor follows the tenant.
Audit trail
Capture signing timestamps, signer activity, and delivery events alongside the executed lease to support later review of how the agreement was completed.
Record package
Save the final lease and completion record together, creating a retrievable package for property management, renewal review, or a dispute response.
Lease templates
Reuse an approved lease template for recurring properties while updating property-specific rent, deposit, dates, and addenda before sending.
Mobile signing
Use mobile apps when a property manager or tenant needs to review and sign from a phone rather than a desktop computer.
How electronic lease signing works
The signNow process moves the prepared lease from upload through field assignment, signer delivery, completion, and auditable record storage.
Upload form: Upload the prepared lessor-lessee form to signNow. Assign fields: Confirm fields for the lessor, lessee, guarantor, and dates. Send document: Send the lease by email or controlled signing link. Preserve record: Store the signed lease with its audit trail.
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Complete the lease in signNow
Follow these steps to prepare the lessor-lessee document, collect signatures, and preserve evidence of completion.
Upload:
Upload the completed lease PDF. Add fields:
Place fields for every required signer. Route:
Set the signing order and delivery method. Archive:
Review the signed lease and audit trail.
Configure the lease signing workflow
Prepare the lease with controlled access, an auditable signing record, secure storage, and user provisioning for authorized leasing staff.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with optional SMS authentication |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Capture timestamps, IP addresses, and signer actions |
| Document retention | Retain the executed lease under applicable state law |
| Encryption | AES-256 at rest and TLS 1.2 or 1.3 in transit |
Avoid lease completion errors
Leaving the landlord, tenant, property address, rent, deposit, or lease term incomplete can create ambiguity about the parties’ obligations. Sending the lease before assigning each required landlord, tenant, guarantor, or witness field can produce an incomplete execution record. Using outdated rent, deposit, renewal, or notice language may conflict with current state and local landlord-tenant requirements. Storing a signed lease without its completion certificate or audit trail can make later authentication more difficult.
Legal standing of an electronic lease
A lease may be admissible when the parties show intent, consent to electronic records, attribution to each signer, and reliable retention under ESIGN, 15 U.S.C. ch. 96, and applicable state law such as UETA or New York ESRA. Wills, codicils, testamentary trusts, court orders, and family-law decrees remain excluded from ESIGN’s coverage.
Best practices for lease execution
Careful field review, controlled templates, accurate signer routing, and complete record preservation reduce avoidable disputes about the lessor-lessee agreement.
Verify every party and term
Control reusable lease templates
Map fields to signers
Archive the complete record
Security for lease records
Data at rest:
Data in transit:
Security reporting:
Information security:
Electronic signatures:
Access management:
Lease form troubleshooting
Resolve field assignment, consent, signing-plan, and recordkeeping questions before relying on an electronically completed lease.
Upload the lease as a PDF, confirm the landlord and tenant fields, then send the completed document through the signNow workflow. Business includes templates and audit trails; Business Premium adds bulk send when multiple leases use the same structure.
Check that every landlord, tenant, guarantor, and witness field has the correct recipient. signNow lets the sender assign fields by signer and route documents in order, reducing the risk that one party completes another party’s obligations.
The Business plan includes legally binding eSignatures and audit trails at $8/user/month with annual billing. signNow’s ESIGN and UETA compliance supports electronic execution, but state law may still require special formalities for particular lease provisions.
Use a signing link when recipients should access the lease from a controlled link rather than an individual email. Confirm signer identity and permissions before sharing, because a link alone does not establish who signed.
For consumer-facing electronic records, ESIGN requires disclosure of the right to receive paper records, access to the electronic format, and procedures to withdraw consent under 15 U.S.C. §7001(c). Obtain appropriate consent before electronic delivery.
Download the completed lease and its audit trail after all assigned parties sign. The audit trail records signing actions, timestamps, and related event information; retain those records according to the applicable lease, tax, and state-law requirements.
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