Drawings And Specifications Signed By Both Owner And Contractor Project And More Form

Use a Drawings And Specifications Signed By Both Owner And Contractor Project And More template to make your document workflow more streamlined.

What this project approval form does

This form records the owner’s and contractor’s approval of a defined construction drawing and specification package. In plain terms, it identifies the project documents both parties accepted, creates a reference point for construction coordination, and preserves their signatures with the completed record. signNow lets a sender upload the package, review or add fillable fields, assign owner and contractor recipients, send the document, and retain the signed PDF with an audit trail. ESIGN and applicable state electronic-transaction law may support the signatures, subject to exclusions and project requirements.

Who uses this construction form

Construction owners: project owners use this form to confirm that issued drawings and written specifications match the agreed scope before work proceeds, creating a signed record for change discussions, payment reviews, and coordination with the contractor.
General contractors: construction companies use the form to document mutual approval of plans and specifications, reducing uncertainty when field teams, subcontractors, architects, and owners rely on the same project baseline.

Project owners

Owners and developers use the form to approve the drawings and specifications that define the project scope before construction or a major phase begins.

General contractors

General contractors use the signed record to show that the owner accepted the identified plans, specifications, and revision package for coordinated execution.

How this form moves to completion

The signNow workflow keeps the project package, signer assignments, and completion evidence connected from upload through archival.

Upload documents: Upload the drawings and specifications package to signNow.
Set signer fields: Review detected fields and add owner and contractor roles.
Send for signature: Send the approval packet to both designated parties.
Archive evidence: Store the completed record with its audit trail.

be ready to get more

Get legally-binding signatures now!

Start free trial

Request a call

Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.

Complete the form in four steps

Prepare the exact drawing and specification package before sending it to the owner and contractor for completion.

Upload:
Upload the final project package.
Prepare:
Review or add required fields.
Assign:
Assign owner and contractor recipients.
Complete:
Send, sign, and archive the record.

Signer authentication:

The audit trail records the authentication event associated with each owner and contractor signer.

Timestamp capture:

Each signing action receives a recorded date and time for sequence reconstruction.

Document integrity:

The completed PDF is associated with integrity data that helps detect later alteration.

Tamper sealing:

The signing record is sealed with tamper-evident completion evidence.

Event history:

The history connects invitations, views, signatures, and document completion events.

Trail export:

Authorized users can retrieve or export the audit trail with the signed project record.

Challenges with signed project documents

Unsigned revisions can leave the owner and contractor disputing which drawings and specifications governed the project.
Inconsistent document versions may cause field teams to build from plans that no longer reflect approved changes.
Missing signature dates make it harder to establish when both parties accepted the project documents.
Email-only approvals can separate the agreement from its audit history and weaken the evidence trail.

Best practices for project approval

A controlled document package and clear signer roles help preserve the meaning of both parties’ approval of the drawings and specifications.

Attach the final coordinated drawing set

Upload the complete drawing set and specifications together before adding signature fields. Confirm sheet numbers, revision identifiers, and referenced attachments so the owner and contractor sign the same project record rather than separate files.

Assign owner and contractor signing roles

Use signNow fields that identify the owner and contractor by role. Place signatures, dates, and initials beside the approval language, and verify each recipient’s email before sending the construction document.

Preserve the signed project baseline

Keep the completed PDF and audit trail with the project file. Record the revision identifier and completion date in the project index so later change-order reviews can locate the approved baseline.

Check project-specific legal requirements

Review state-law requirements before relying on electronic approval for a document requiring notarization or a separate filing. ESIGN and UETA support qualifying electronic transactions, but exclusions and project-specific rules still matter.

Document preparation

Confirm the final drawing set, written specifications, signer names, and signature fields before sending.

Delivery to signers

Deliver the completed packet through signNow invitations to the owner and contractor.

Signer turnaround

Each signer reviews the same project version and completes assigned fields.

Completion and archival

After completion, retain the signed PDF and its audit trail under project policy.

Retention considerations for signed records

No single federal retention period is assigned specifically to this construction approval form. Apply the project contract, business records policy, and any genuinely applicable federal or state rule.

Project policy retention

Retain according to the contract and project-record policy applicable to the construction project.

Three years from filing

Keep tax-related records for three years from filing under IRC §6501(a), when applicable.

Six years from filing

Keep records six years when IRC §6501(a) applies to a 25% income understatement.

Seven years under SOX

Retain audit records seven years when Sarbanes-Oxley requirements apply to the organization.

State rules may extend

Verify longer state or contract retention requirements before deleting project records.

Signer authentication options

Certificate options:

PKI support

Digital certificates:

X.509 certificates

Signer verification:

Two-factor authentication

Phone confirmation:

SMS OTP

Identity proofing:

ID verification

Signing records:

Audit evidence

Connect project approval records

Connect the signed drawings and specifications with project, storage, and business systems so approved records remain available where construction teams work.

28M+Documents signed

13+Years in business

4.6/5Average G2 rating

Troubleshooting project form signing

These answers address document setup, signer routing, plan limits, consent, and legal-scope questions for this construction approval form.

Upload the complete PDF package again and confirm that the drawing sheets and specifications are readable. signNow supports templates and audit trails on the Business plan, but field detection cannot replace review of project-specific approval language.

Check the recipient email, resend the invitation, or create a signing link for the intended party. Business Premium includes quick invite links, while the audit trail records the invitation and later signing events.

Use separate owner and contractor recipient roles, then review the routing order before sending. signNow supports legally binding eSignatures and audit trails, but the parties must demonstrate intent and consent under ESIGN and applicable UETA law.

The Business plan includes 100 signature invites per user per year, with overage fees. Business Premium adds bulk send, while Site License pricing is $1.50 per signature invite for qualifying high-volume use.

For consumer-facing electronic records, provide the ESIGN disclosure, explain the right to paper records, confirm electronic access, and provide withdrawal procedures under 15 U.S.C. §7001(c). Construction business transactions may require a different review.

Electronic signatures generally cannot replace documents excluded by ESIGN, including wills, certain court filings, and family law decrees. Review the project’s state-law and notarization requirements before sending this form electronically.

BE READY TO GET MORE

Get this form now!

If you believe that this page should be taken down, please follow our DMCA take-down process.