Tenancy In Common Deed Form

Use a TENANCY IN COMMON DEED template to make your document workflow more streamlined.

What a tenancy in common deed does

A Tenancy In Common Deed Form transfers or documents real-property ownership held by two or more people or entities without requiring equal interests or survivorship rights. The deed identifies the grantor, each grantee, the property’s legal description, and the ownership arrangement. Each owner may hold a separate percentage interest, subject to the deed, state property law, title requirements, liens, and recording rules. SignNow can organize completion and capture signing evidence, but the county recorder, title insurer, lender, or state law may require notarization, witnesses, original documents, or additional filing steps.

Business types that use this deed

Tenancy in common deeds help property-owning businesses coordinate separate interests, signatures, approvals, and supporting records across multiple stakeholders.

Real-estate investment partnerships can document each owner’s undivided interest, signing authority, and delivery history before submitting the deed for county recording or title review.
Family-owned property companies can coordinate multiple owners signing from different locations while preserving the ownership percentages and execution evidence required for counsel and closing teams.
Enterprise real-estate departments can standardize deed preparation across subsidiaries, route approvals to authorized representatives, and retain completed records alongside title and transaction documentation.

Field detection

Upload the deed and review detected fields, then correct names, dates, legal descriptions, and ownership percentages before routing it to the correct signers.

Signer routing

Assign separate signature, initials, and date fields to each co-owner so execution responsibilities are visible before the document is sent.

Audit trail

Capture timestamps, signer activity, and document history with the completed deed to support later review by counsel, title professionals, or recording staff.

Reusable templates

Use templates for recurring ownership transactions while requiring a fresh review of the property description, vesting language, and ownership interests each time.

Mobile signing

Review and sign from desktop or mobile devices when transaction participants are working from different locations or during an active closing process.

Secure records

Preserve the executed PDF and completion evidence together, subject to applicable state recording rules and the organization’s retention policy.

Use the web app to upload the Tenancy In Common Deed Form, check detected fields, assign each ownership holder, and prepare the document for remote review.
Use the mobile app when co-owners or property professionals need to review and sign the deed from an iOS or Android device during a transaction.
Use kiosk mode for supervised, in-person signing at a title office or property meeting when the Business Premium plan provides that workflow.
Generate a shareable signing link when an authorized group needs access to the same prepared deed without sending separate invitations.

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Setting	Recommendation
Authentication method	Email verification with SMS code
Signature type	Electronic signature with signer intent
Audit trail	Export after every completed deed
Document retention	Keep under state recording policy
Encryption	TLS 1.2/1.3 and AES-256 encryption

Platform requirements for completing the deed

Complete the Tenancy In Common Deed Form in signNow using Chrome, Firefox, Safari, or Edge on Windows or macOS. Mobile signing is available through signNow apps for iOS and Android, while secure connections use TLS 1.2/1.3.

Supported browsers Chrome, Firefox, Safari, and Edge
Desktop operating systems Windows and macOS desktop systems
Mobile platforms iOS and Android mobile apps

Organizations handling property records should use managed devices, controlled user access, and approved storage policies. Enterprise teams can evaluate API access, SSO provisioning, and certificate or long-term validation requirements with counsel, title professionals, and the applicable recording office before deployment.

Security for deed records

Signer authentication:

Email and SMS identity checks

Two-factor verification:

Optional two-factor authentication

Transport encryption:

Encrypted in transit with TLS 1.2/1.3

Stored data protection:

Encrypted at rest with AES-256

Security certification:

Certified SOC 2 Type II controls

Information security:

ISO 27001 certified security program

Record-keeping practices for this deed

Retain the executed deed, signing evidence, and recording materials together under the applicable state and transaction-specific requirements.

Apply the governing retention period

Keep the signed deed and certificate of completion together in a restricted repository. For a health-related transaction involving protected health information, retain required documentation for 6 years from creation or the last effective date under 45 CFR §164.530(j).

Export the audit trail

Export the signNow audit trail after every completed signing and preserve it with the deed. The log should show signer identity, timestamps, actions, and delivery history so the parties can explain how consent and execution occurred.

Restrict access to ownership records

Protect ownership details, addresses, tax identifiers, and payment information with role-based access. Encrypt stored files and limit downloads to authorized participants, counsel, title personnel, and recording staff.

Archive the executed deed securely

Use a secure archival location with version control, naming conventions, and documented deletion approvals. Preserve the final executed PDF separately from drafts so later changes cannot obscure the recorded deed’s history.

Prepare the deed

Confirm owners, interests, legal description, and state execution requirements.

Deliver to signers

Send the completed document to each authorized co-owner.

Complete signer review

Signers review ownership terms and complete assigned fields.

Archive and record

Export the signed PDF and audit trail for recording and retention.

Privacy and disclosure issues to prevent

The deed may expose home addresses, ownership percentages, signatures, and other personal details to recipients without a documented access restriction.
Signing without a clear electronic-record consent process can weaken evidence that each co-owner intended to transact electronically.
Sending a deed to the wrong recipient can disclose ownership information or allow an unauthorized person to sign.
A missing audit trail or incomplete signer authentication can make later attribution and title review more difficult.

Authenticate signer:

Verify the assigned co-owner through the configured email or SMS authentication method.

Record timestamp:

Capture the signer’s action and exact completion time in the audit record.

Protect document integrity:

Preserve the signed document’s integrity through the completed signing record.

Seal signing history:

Record delivery, viewing, signing, and completion events for later review.

Retrieve audit evidence:

Export the audit trail with the executed deed after final completion.

Archive the record:

Store the PDF and evidence together under the approved property-record policy.

Troubleshooting a tenancy in common deed

Resolve deed issues by checking ownership data, signer assignments, state formalities, recording requirements, and the signNow evidence preserved with the executed document.

Upload the deed as a clear PDF, then review signNow’s detected fields. Add or correct owner names, signature fields, dates, initials, and acknowledgment-related fields before sending.

Use signNow’s signer routing to assign each co-owner only the fields they must complete. Confirm names and email addresses against the transaction file before delivery.

A signNow electronic signature can support intent, attribution, and record retention under ESIGN and UETA. The deed may still require notarization, witnesses, or recording-office procedures under state law.

Business includes legally binding eSignatures, audit trails, templates, and mobile apps at $8/user/month when billed annually. Verify whether the receiving recorder accepts electronically executed deeds.

Export the completed deed and audit trail after all assigned fields are finished. Preserve both records together, then follow the applicable county recorder’s submission and archival requirements.

The signNow audit trail records signing activity, timestamps, and signer-related evidence. For a title or recording dispute, provide the deed, audit trail, notarization evidence, and applicable state-law records to counsel.

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