Certify That The Following Information Is True

Use a Certify That The Following Information Is True template to make your document workflow more streamlined.

What this certification statement means

Certify That The Following Information Is True is a signed declaration in which an identified person confirms that the information presented is accurate to the best of that person’s knowledge. The statement is not a substitute for a form-specific government filing or agency instruction. With signNow, a sender uploads the document, places or detects fillable fields, routes it to the declarant, captures the electronic signature and audit trail, and stores the completed record. ESIGN and UETA generally recognize qualifying electronic signatures, subject to applicable exceptions and transaction requirements.

Who benefits from this certification workflow

The statement is useful wherever an identified person must confirm factual information and the organization needs a signed, reviewable electronic record.

Solo practitioners can send a signed certification statement to a client or counterparty, collect the declarant’s electronic signature, and retain the completed document without printing, scanning, or coordinating an in-person exchange.
Healthcare and financial-services teams can route statements through controlled workflows when the certification supports a patient, payment, account, or compliance record, while applying HIPAA or financial-record requirements only when those rules actually govern.
Enterprise administrators can standardize recurring certification statements with shared templates, assigned permissions, audit trails, and delegated sending, giving departments a consistent process while preserving the individual declarant’s responsibility for the statement’s truth.

How this certification workflow works

The process turns the certification statement into a controlled signing request, from document preparation through signer completion and retention of the resulting record.

Upload document: Upload the certification statement template.
Prepare fields: Detect or place required completion fields.
Request signature: Send the statement to its declarant.
Complete and retain: Store the completed record and evidence.

Complete this certification in signNow

Prepare the exact statement, route it to the person certifying the information, and retain the completed record with its audit evidence.

Upload statement:
Upload the statement to signNow.
Add fields:
Auto-detect or add fillable fields.
Assign signer:
Assign fields to the declarant.
Send request:
Send the certification request.
Store record:
Review and store the signed record.

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Signer authentication:

Records the signer’s email-linked authentication event.

Timestamp capture:

Captures the exact time of each action.

Document hashing:

Associates the completed statement with document integrity data.

Tamper-evident sealing:

Seals the completed record against unnoticed changes.

Action history:

Lists signing actions, identities, and access events.

Audit export:

Exports the audit trail with the signed statement.

Field placement

Upload the certification statement and place text, date, and signature fields where the declarant must complete the document. This creates a repeatable version for controlled distribution.

Signer routing

Send the statement to a named signer by email or signing link, preserving the intended recipient and sequence for each certification request.

Audit trail

Capture the signer’s actions, timestamps, and document history so the completed certification can be reviewed with its supporting transaction record.

Reusable template

Use reusable templates for recurring certification statements while keeping the approved wording and required fields consistent across requests.

Mobile signing

Collect signatures through desktop or mobile workflows, allowing a declarant to complete the statement without printing and scanning it.

Record storage

Store the signed statement with its completion evidence so authorized staff can retrieve the document when a business record is needed.

Security for certification records

Data encryption:

Encrypts data in transit and at rest

SOC 2 Type II:

Certified security controls and independent reporting

ISO 27001:

Certified information-security management system

ESIGN and UETA:

Compliant electronic-signature framework

HIPAA protection:

HIPAA workflows require a signed BAA

Transport and storage:

TLS 1.2/1.3 in transit; AES-256 at rest

Platform requirements for completing the statement

Certify That The Following Information Is True can be prepared and signed through signNow in Chrome, Firefox, Safari, or Edge on Windows and macOS. signNow also provides iOS and Android mobile apps for completing the statement away from a desk.

Supported browsers Chrome, Firefox, Safari, and Edge
Desktop systems Windows and macOS desktop access
Mobile apps iOS and Android mobile apps

Organizations should confirm that managed Windows, macOS, iOS, or Android devices permit browser access or the signNow mobile application. Administrators can also review API, SSO, certificate, and long-term validation requirements before deploying this certification workflow to regulated teams or external signers.

Setting	Recommendation
Authentication method	Email link with SMS OTP
Signature type	Typed or drawn eSignature
Audit trail	Enabled with exported completion record
Document retention	Follow the applicable business rule
Encryption	TLS 1.2/1.3 and AES-256

Prepare statement

Confirm the statement wording and required signer fields before sending.

Deliver to signer

Deliver the certification request by email or signing link.

Signer turnaround

The declarant reviews the statement and records the certification.

Complete and archive

Store the signed statement with its audit trail and completion evidence.

Best practices for this certification

Accurate wording, clear signer attribution, and complete records matter more than the signature image alone when managing this certification statement.

Lock the approved certification wording

Use the exact approved wording for Certify That The Following Information Is True and identify the person making the declaration. Avoid silently changing factual statements between requests, because inconsistent versions can complicate review and attribution of the completed record.

Assign every required field clearly

Place the signature, date, and declarant-identification fields beside the statements they support. Review the completed PDF before distribution to confirm every required field is present, readable, and assigned to the correct signer.

Retain evidence with the statement

Keep the signed statement together with its signNow audit trail, completion evidence, and relevant transaction context. Apply the retention period required by the business record, tax rule, contract, or state program involved.

Control access and electronic consent

Restrict access to authorized personnel and use role-based permissions for templates and completed records. For consumer-facing transactions, provide the ESIGN consent disclosure and maintain a reproducible electronic copy.

Troubleshooting this certification workflow

These answers address field assignment, signer consent, plan limits, electronic-signature scope, and preservation of the completed certification record.

Business plan includes legally binding eSignatures, templates, and audit trails. If a sender cannot use a required field, check the field assignment, signer order, and document permissions before sending the certification request.

The Business plan is listed at $8 per user per month when billed annually. The plan includes 100 signature invites per user per year; additional invites may incur overage fees, so review usage before sending recurring statements.

signNow supports ESIGN and UETA compliance, but the law does not make every document electronically signable. Wills, court orders, family law decrees, and other statutory exceptions require separate handling under applicable law.

For a consumer-facing electronic record, 15 U.S.C. §7001(c) requires disclosure of the right to paper, electronic-access capability, and withdrawal procedures. Add the required disclosure before requesting the certification.

Business Premium adds bulk send at $15 per user per month when billed annually. Use it only when the same approved certification statement must be sent to multiple declarants.

A signed statement should be retained according to the underlying transaction’s rule, not an invented universal period. Export the signNow audit trail and preserve a reproducible copy with the completed certification.

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