The Leased Premises, And Is Executed This The Day Of , 20 Form

Use a The Leased Premises, And Is Executed This The Day Of , 20 template to make your document workflow more streamlined.

What this lease form does

This form records the agreement for identified leased premises between the parties named in the document. It is used to capture the premises description, execution date, lease terms, obligations, and signatures in one written record. With signNow, a sender uploads the lease, reviews or adds fillable fields, assigns each signature or date field, and sends it to the designated parties. SignNow records delivery, signer actions, timestamps, and completion evidence, allowing the executed agreement and audit trail to be retained together.

Who benefits from lease workflows

Lease execution serves landlords, property managers, brokers, and legal or operations teams coordinating premises agreements across multiple parties.

Solo landlords can prepare one lease template, fill property-specific terms, and collect a tenant’s signature without arranging repeated office appointments. The completed lease and audit trail remain available for later reference during renewals, maintenance disputes, or payment discussions.
Property-management enterprises can route leases among owners, tenants, guarantors, and internal reviewers while controlling access through signNow accounts, reusable templates, and delegated sending. Enterprise plans add advanced signer authentication for organizations managing higher-volume or higher-risk property records.
Commercial real-estate teams can connect lease execution to broader document operations, using role-based responsibilities and repeatable signing workflows for multiple premises. Staff can send prepared agreements from approved templates while preserving each property’s final document and completion evidence.

Reusable templates

Upload the lease once, place signature, initials, date, and text fields, then reuse the prepared document for later renewals without rebuilding the workflow.

Signing order

Send the lease to tenants, owners, brokers, or guarantors in a defined signing order, reducing missed signatures when multiple parties execute one agreement.

Audit trail

Capture timestamps, signer activity, delivery events, and completion evidence alongside the executed lease, creating a reviewable record for property and legal teams.

Mobile signing

Let signers complete lease documents from desktop or mobile devices, supporting property managers and tenants who cannot attend the same office appointment.

Signer authentication

Use SMS-based signer authentication when the lease requires stronger attribution than an email link alone. Match the authentication method to your organization’s risk assessment.

Document control

Store the completed lease and audit evidence in an organized workflow, allowing authorized staff to retrieve the exact agreement associated with a property and execution date.

How to complete the lease

Prepare the premises details and signing parties before sending the lease through signNow’s document workflow.

Upload:
Upload the lease PDF.
Check fields:
Review detected fields and add missing fields.
Add signers:
Add every signer in signing order.
Send:
Send the lease for electronic signature.
Archive:
Download the completed lease and audit trail.

Lease setting	Recommended configuration
Authentication method	Email link with SMS OTP
Signature type	Electronic signature with intent
Audit trail	Export with completed lease
Document retention	Apply governing state and federal rule
Encryption	TLS 1.2/1.3 and AES-256 protection

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Prepare the lease

Upload the lease, inspect detected fields, and add missing signature, initials, date, or text fields.

Deliver to signers

Enter each tenant, landlord, guarantor, or representative as the correct recipient before sending.

Review and sign

Recipients review the premises, term, rent, obligations, and signature fields before completing execution.

Complete and archive

Download the completed lease and audit trail, then store both with the property record.

Retention and record-keeping practices

Preserve the executed lease, supporting exhibits, and signing evidence according to the applicable transaction, industry, and state requirements.

Apply the governing retention period

Keep the fully executed lease and every amendment together in a restricted repository. For lease records connected to health information, apply the six-year minimum required by HIPAA 45 CFR 164.530(j), unless applicable state law requires longer.

Export the audit trail

Export signNow’s completed-document audit trail with the signed lease. Preserve signer identity details, timestamps, delivery events, authentication records, and completion evidence so the execution history remains reviewable independently.

Archive lease records securely

Use access-controlled archival storage for the lease, audit trail, exhibits, and renewal notices. Encrypt records at rest, limit downloads to authorized personnel, and maintain a documented retrieval process for disputes or audits.

Index every executed agreement

Record the property address, parties, execution date, renewal dates, and retention trigger in your records index. Review permissions when staff change roles, and preserve superseded versions without replacing the executed agreement.

Lease record retention schedule

Retention depends on the lease’s business context and included information; apply the rule that actually governs the record, plus any longer state-law requirement.

Three years for tax records

Keep tax-related lease records three years from filing under IRC §6501(a), unless another applicable rule requires longer retention.

Six years for understatement

Keep records six years when a 25% or greater income understatement applies under IRC §6501(e).

Three years or one year

Keep employment-related lease records only when they contain I-9 material, following 8 CFR §274a.2(b)(2)(i)(A).

Six years for PHI records

Keep lease records containing PHI six years from creation or last effective date under 45 CFR §164.530(j).

Six years for broker records

Keep broker-dealer books and records six years under 17 CFR §240.17a-4 when the lease belongs to that regulated record set.

Security for executed lease records

Transport encryption:

Data in transit protected with TLS

Stored encryption:

Stored records protected with AES-256

SOC 2 Type II:

Independent control report available

ISO 27001:

Certified information security controls

ESIGN and UETA:

Electronic signature compliance for U.S. transactions

HIPAA safeguards:

HIPAA workflows require a BAA

Authenticate signer:

Confirm signer identity before lease access.

Capture timestamps:

Record delivery and signing timestamps.

Track actions:

Log signer actions on the lease.

Seal evidence:

Preserve document completion evidence.

Export history:

Retrieve the audit trail with the lease.

Archive securely:

Store both records under controlled permissions.

Platform requirements for lease signing

The lease can be prepared and signed through signNow’s web experience using Chrome, Firefox, Safari, or Edge on Windows or macOS. signNow also provides mobile apps for iOS and Android, allowing authorized parties to review and sign away from a desktop.

Supported browsers Chrome, Firefox, Safari, and Edge
Desktop systems Windows and macOS desktops
Mobile access iOS and Android mobile apps

Organizations should manage access through approved accounts, devices, and permissions appropriate to lease records. Before sending, confirm that each recipient can access the document, complete required authentication, and receive a reproducible copy of the executed lease and audit trail.

Real estate operations

Martin Properties needed a way to execute property documents without requiring every participant to attend an in-person meeting.

Real estate document execution
Mobile and offline workflows

Founder Tim Martin reports that Martin Properties processes and executes documents online with built-in security, including mobile and offline work. The example aligns with lease workflows where property professionals need to circulate agreements, obtain signatures, and return completed records to the necessary parties.

Property management

A legal or property-management team can use a prepared lease template to coordinate landlord, tenant, and guarantor signatures.

Defined signing order
Audit-ready completion record

The workflow keeps each participant’s role and signing event associated with one lease record. Teams can review the completed document and audit trail together, helping them identify missing signatures, preserve execution evidence, and retrieve the agreement when a property question arises.

Challenges when preparing the lease

The premises description, execution date, rent terms, or party names may be incomplete before the lease reaches signers.
Multiple tenants, landlords, guarantors, or representatives may sign the wrong fields when signing order is not configured.
Unrestricted copies of an executed lease can expose addresses, payment terms, contact details, and other private transaction information.
A signed lease without its audit trail may provide weaker evidence about delivery, signer attribution, timestamps, and document history.

Lease form troubleshooting

Resolve field, signing, authentication, and recordkeeping issues before distributing the executed lease to every authorized party.

On the Business plan, signNow provides templates, legally binding eSignatures, and audit trails. Upload the lease again, confirm the file opens correctly, and place required fields manually if automatic field detection does not identify them accurately.

A lease can generally be executed electronically when parties demonstrate intent, consent, attribution, and record retention under ESIGN and applicable state law. Consumer transactions may also require the electronic-record disclosure and access requirements in 15 U.S.C. §7001(c).

Business is listed at $8 per user per month with annual billing and includes 100 signature invites per user per year. Business Premium is $15 and includes bulk send; Enterprise is $30 and adds advanced signer authentication.

Use signNow’s signing-order controls to send the lease sequentially to the landlord, tenant, guarantor, or other named parties. Check every recipient’s email address and role before sending, then review the audit trail after completion.

If the signer does not receive the email, verify the address, ask them to check spam filtering, and use the signNow signing link when appropriate. Confirm that the lease recipient is authorized before sharing any alternative access method.

signNow supports TLS 1.2/1.3 in transit and AES-256 at rest, and its compliance materials include SOC 2 Type II, ISO 27001, and ESIGN/UETA compliance. Your organization remains responsible for permissions, retention, and state-law review.

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