Described In The Drawings And Specifications Signed By Both Owner And Contractor Form
Use a Described In The Drawings And Specifications Signed By Both Owner And Contractor template to make your document workflow more streamlined.
What this construction form does
This form records that the owner and contractor approved the drawings and specifications governing a defined construction project. It identifies the project documents that control scope, materials, dimensions, and performance expectations, helping reduce uncertainty when work or payment is disputed. The parties can upload the form and its attachments to signNow, place signature and date fields, and send the package in a defined order. Completed signatures, timestamps, signer identity details, and document history create an electronic record. ESIGN and applicable state electronic-transactions law may support enforceability when intent, consent, attribution, and record retention are established.
Businesses that use this construction form
The form is most useful when an owner and contractor must confirm the controlling drawings and specifications in writing.
Residential construction companies use the form to document the drawings and specifications that define a project’s agreed scope before work begins. Commercial general contractors use it to align owners, subcontractors, and project managers around signed plans, specifications, and change-control responsibilities. Independent building designers and specialty contractors use it to confirm the exact documents governing a bid, renovation, or installation agreement.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
How to complete this form
Prepare the final drawings and specifications before sending the form so both parties sign the same identified project package.
Upload files:
Upload the completed form and project attachments. Check fields:
Review detected fields and add missing signatures. Add signers:
Assign owner and contractor recipients. Send package:
Send the package for electronic signatures. Store records:
Download the signed form and Audit Trail.
How the Audit Trail records approval
The Audit Trail connects each owner and contractor action to the exact drawings-and-specifications package they reviewed and signed.
Signer authentication:
Timestamp capture:
Document hashing:
Tamper-evident sealing:
Event history:
Audit export:
Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
Recommended workflow settings
Use these configuration choices when circulating the drawings-and-specifications agreement for owner and contractor signatures.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with optional SMS OTP |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Capture timestamps, IP addresses, and actions |
| Document retention | Retain signed records under contract policy |
| Encryption | TLS 1.2/1.3 in transit, AES-256 at rest |
Features for drawings-and-specifications approval
signNow features map directly to the owner-and-contractor approval sequence, from preparing project attachments through preserving the executed record.
Field placement
Upload the form with drawings and specifications, then assign signature, date, and acknowledgment fields to the owner and contractor without rebuilding the project package.
Version control
Send the same identified document set to both parties and preserve the completed version, reducing uncertainty about which drawings and specifications received approval.
Audit evidence
Capture timestamps, IP information, recipient actions, and completion history in an Audit Trail that can accompany the executed construction record.
Signer routing
Use role-based routing to send the owner’s and contractor’s fields to the correct recipients and maintain a defined signing sequence when project policy requires it.
Mobile signing
Access the form through signNow web and mobile apps so project participants can review and sign from the office or an active construction site.
Record retrieval
Store the executed PDF and Audit Trail with the project record, allowing later review of the approved drawings-and-specifications package.
Security for signed project records
Transport encryption:
Storage encryption:
Control reporting:
Security certification:
U.S. eSignature law:
Signing evidence:
Record-keeping practices for this form
Preserve the signed agreement, its referenced drawings and specifications, and the evidence showing how each party approved the project documents.
Identify every attached project document
Export the Audit Trail
Set a project-specific retention period
Preserve the executed version
Documents requiring separate review
State notarization
Wills and codicils
Court documents
Real-estate deeds
Project-document privacy and disclosure pitfalls
Attaching revised drawings without identifying the revision can leave the signed form tied to an unclear or disputed project version. Placing both signatures on a general approval page may fail to show which specifications and drawings each party reviewed. Including personal contact details or payment information in broad email copies can expose data beyond the project team. Giving every project participant editing access can permit changes after approval without a reliable record of authorization.
Processing stages for project approval
The schedule depends on document readiness and signer availability; each stage should preserve the exact package approved by both parties.
Prepare the project package
Deliver to both signers
Complete owner and contractor review
Complete and archive
Troubleshooting this construction form
Resolve field, routing, evidence, and compliance questions before the owner and contractor execute the project package.
Upload the drawings-and-specifications package as a PDF and review signNow’s detected fields before sending. If a field is missing, add it manually and label it for the correct owner or contractor rather than relying on an unassigned text area.
The Business plan includes legally binding eSignatures, templates, mobile apps, and Audit Trails. Business Premium adds bulk send, while Enterprise adds advanced signer authentication. Choose the plan based on the number of project packages and required controls.
For a consumer-facing transaction, provide the ESIGN Act electronic-record disclosure and confirm that the signer can access and retain the record. A construction agreement still requires intent, consent, attribution, and reproducible records under 15 U.S.C. §7001.
Use signNow’s Audit Trail to show delivery, signer actions, timestamps, and IP information. Preserve the signed document together with referenced drawings and specifications; the signature alone does not prove which attachment version the parties approved.
Set the owner and contractor as separate recipients and assign each signature field to the intended person. If the signing order matters, configure sequential routing so approval occurs before the next recipient receives the package.
If project documents contain protected health information, confirm that the deployment has the required HIPAA configuration and BAA. HIPAA’s six-year retention rule applies to covered records under 45 CFR §164.530(j), not automatically to every construction agreement.
Key performance indicators that demonstrate SignNow's proven track record.
BE READY TO GET MORE
Get this form now!
If you believe that this page should be taken down, please follow our DMCA take-down process.