Hereinafter Referred To As Grantor, Does Hereby Grant, Convey And Warrant Form

Use a , Hereinafter Referred To As Grantor, Does Hereby Grant, Convey And Warrant template to make your document workflow more streamlined.

What this deed form does

This form transfers or conveys an identified property interest from a grantor to a grantee, subject to the wording, signatures, acknowledgment, and recording rules governing the transaction. In practice, the document identifies the parties, describes the property, states the conveyance language, and records execution details. Uploading it to signNow can organize signature fields, route the document to the named parties, capture an audit trail, and preserve the completed file. SignNow does not determine title, validate the legal description, notarize the instrument, or record it with a county office.

Legal standing of the signed deed

A signed deed may qualify as an electronic record under ESIGN and UETA when intent, consent, attribution, and reliable retention are established. Those statutes do not eliminate state deed formalities, notarization, witnesses, or recording rules, and they exclude wills, court filings, and certain family-law instruments.

Why teams look for DocuSign alternatives

State rules and document exclusions

Notary defect

Invalid acknowledgment

Recording failure

Recording office rejection

Witness omission

Required witnesses absent

Will exclusion

Excluded testamentary instrument

State-law defect

Unmet deed formalities

Common problems with this deed form

Property descriptions that differ from the title record can create recording delays or require corrective instruments.
A missing acknowledgment, witness, or required signer can prevent the deed from satisfying state recording rules.
Sending the deed without confirming grantor and grantee identities can create attribution and title-review problems.
Sharing an executed deed through uncontrolled channels can expose addresses, signatures, and other transaction information.

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How to complete this deed in signNow

Upload the specific deed, verify every property and party field, route the required signatures, and archive the executed record with its audit trail.

Upload deed:
Upload the deed PDF to signNow.
Check fields:
Review detected fields and add missing signatures, dates, and initials.
Assign signers:
Assign fields to each grantor, witness, and notary.
Send and archive:
Send the signing request and preserve the completed audit trail.

Authenticate signer:

Record the signer’s authentication event with the signing session.

Capture timestamps:

Capture the date, time, and action for each signing event.

Hash document:

Associate the signed deed with a document integrity record.

Seal record:

Apply tamper-evident completion controls to the final record.

Build audit trail:

Preserve signer actions, IP details, and completion history.

Export evidence:

Retrieve and export the completed deed and audit evidence.

Setting	Recommendation
Authentication method	Email verification with SMS OTP
Signature type	Electronic signature with signer intent
Audit trail	Capture timestamps, actions, and signer identity
Document retention	Retain under state and IRC §6501(a) rules
Encryption	TLS 1.2/1.3 and AES-256 protection

Prepare the document

Upload the deed PDF and confirm grantor, grantee, property, and signature fields.

Deliver to signers

Send the completed signing request to each identified signer by email or link.

Collect required signatures

Signer turnaround depends on the parties’ availability and any required notarization.

Complete and archive

Download the completed record and preserve its audit trail with the executed deed.

Retention rules for signed property records

Retention depends on the deed’s recording, tax, and title uses; preserve the executed instrument and verify longer requirements with counsel or the relevant state office.

Permanent property record retention

Retain the signed deed with the property record under applicable state recording and title requirements.

Three years from filing

Keep tax basis and transfer records under IRS rules applicable to the transaction and property.

Six years when required

Retain records six years when a tax underreporting exception applies under IRC §6501(a).

Indefinite for fraud cases

Preserve supporting records for fraud or an unfiled return indefinitely under IRC §6501(a).

Longer state period if required

Follow longer state retention periods when the recording office, title insurer, or transaction requires them.

Best practices for deed recordkeeping

Use signNow to control execution evidence, while separately confirming the state, county, title, and tax rules governing the completed deed.

Verify the property description before sending

Compare the completed instrument with the title record before sending. Confirm the grantor and grantee names, legal description, consideration language, execution date, and signature requirements; signNow can route fields, but legal accuracy remains the parties’ responsibility.

Assign every deed field correctly

Place each signature, initials, date, and acknowledgment field on the intended page. Assign every field to the correct grantor, grantee, witness, or notary so the audit trail identifies the required participant.

Archive the deed and audit trail

Export the completed deed and audit trail together after signing. Retain them with title, tax, and recording materials, applying IRC §6501(a) periods when the records support a federal tax position.

Confirm state recording requirements

Do not treat electronic completion as county recording. Check the destination recorder’s submission rules, notarization requirements, witness rules, and accepted document format before relying on the signed deed.

Security controls for signed deed records

Transit encryption:

TLS 1.2/1.3 protects data in transit

Stored encryption:

AES-256 protects stored document data

Security certification:

SOC 2 Type II report available on request

Security management:

ISO 27001 certification supports information security

Electronic records:

ESIGN and UETA compliance supports electronic signing

Regulated workflows:

HIPAA compliance requires a BAA

Deed signing and recording questions

These answers distinguish signNow’s signing workflow from state-specific deed execution, notarization, and recording requirements.

Upload the deed as a clear PDF, then use signNow’s field tools to place signature, date, and required signer fields. Confirm the legal description manually because automated field detection cannot validate title language or state recording requirements.

Business includes legally binding eSignatures, templates, audit trails, and mobile apps at $8/user/month when billed annually. The plan includes 100 signature invites per user per year, with overage fees applying after that allowance.

Electronic signing may satisfy consent and signature requirements under ESIGN and UETA, but it does not replace a state-required notarial acknowledgment, witnesses, or county recording. Confirm the deed’s execution rules with the applicable state office.

Use signNow signer authentication, SMS verification, or stronger controls where available, and confirm the signer’s identity before sending. The audit trail records signing activity, but it does not independently establish ownership or title authority.

Business Premium costs $15/user/month annually and adds bulk send, kiosk mode, request payments, and quick invite links. Bulk sending should be used only when each deed has been reviewed for its specific property and parties.

Export the completed deed and its signNow audit trail after all required signatures are collected. Store both with the property file, and apply the retention period required by the transaction, state recording rules, and IRC §6501(a) where tax records are involved.

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