Two Forms Are Enclosed, One For Each Party
Use a Two Forms Are Enclosed, One For Each Party template to make your document workflow more streamlined.
What these two enclosed forms mean
Two Forms Are Enclosed, One For Each Party is a paired-document instruction: provide one matching form to each participant so both parties can complete, sign, and retain their own record. In signNow, upload the source document or two copies, let the platform detect fillable areas, assign fields to the correct recipients, and send each signing request. Each signer reviews the assigned copy, adds required information and a signature, then receives a completed record. The final files and audit trails should remain distinguishable and securely stored.
Who uses paired party forms
Business contracts
Businesses use paired copies for contracts, NDAs, invoices, consent forms, and HR acknowledgments requiring two completed records.
Professional workflows
Healthcare teams, legal practices, property firms, and employers exchange matching signed copies with each participating party.
Features for two-party document exchange
signNow combines document preparation, signer routing, authentication, and audit records for workflows requiring one completed copy for each party.
Paired documents
Upload both copies, identify fillable areas, and assign each field to the correct party before sending separate signing requests.
Reusable templates
Reusable templates reduce repeated setup when the same two-copy arrangement is used for recurring transactions or agreements.
Audit trails
Audit trails preserve recipient activity, timestamps, and document history for each completed copy, supporting later review.
Mobile signing
Mobile apps let parties review and sign assigned copies from supported phones while away from a desktop workstation.
Signer verification
SMS authentication adds an additional verification step when the parties’ identities require more than an email invitation.
Secure records
Completed documents can be downloaded and stored with their associated signing records for organized transaction files.
What the audit trail records
For Two Forms Are Enclosed, One For Each Party, the audit trail helps show who handled each copy, when actions occurred, and which records were completed.
Authenticate signers:
Record timestamps:
Track document history:
Seal completed copies:
Link signer activity:
Retrieve audit records:
Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
Choose the right signing method
- Use the signNow web app to upload both copies, place each party’s fields, and send the correct document to each signer.
- Use the signNow mobile app when parties review or sign from phones during field work, appointments, property visits, or client meetings.
- Use kiosk mode when both parties sign on one supervised device, such as an office counter or an in-person transaction.
- Generate shareable signing links when recipients need flexible access without receiving separate email invitations for each enclosed copy.
Processing the two enclosed copies
Completion depends on signer availability; signNow records each submission and preserves the finished documents with their audit trails.
Prepare both documents
Deliver to signers
Collect both signatures
Archive completed copies
Legal standing for electronic copies
Two electronically signed copies can support a U.S. business transaction when each signer shows intent, consents to electronic records, can be attributed to the signature, and the records remain accurately reproducible under the ESIGN Act, 15 U.S.C. ch. 96, and applicable UETA law. Wills, codicils, testamentary trusts, court orders, and certain family-law documents remain excluded.
Record-keeping practices for both copies
Retain matching signed documents, audit trails, and delivery evidence according to the transaction’s governing legal and business requirements.
Export both audit trails
Document the applicable retention rule
Archive matching signed copies
Verify final delivery
Privacy pitfalls in paired submissions
Sending both copies to one recipient can expose the other party’s personal information and create uncertainty about which document each signer approved. Missing electronic-consent disclosures can weaken the record when a consumer transaction requires paper-rights and electronic-access information under 15 U.S.C. §7001(c). Unrestricted download permissions may let unintended users access completed copies containing signatures, addresses, financial details, or other sensitive transaction data. Using identical file names can cause staff to archive one party’s completed copy over the other, making later retrieval and reconciliation difficult.
Security for paired signed records
Transport encryption:
Storage encryption:
Security certification:
Information security:
Healthcare protection:
Signature compliance:
Recommended paired-document workflow
Use separate recipient assignments, clear authentication, and preserved audit records when sending one completed copy to each party.
| Setting | Recommendation |
|---|---|
| Authentication method | Email invitation with SMS verification |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Enable completion history for both copies |
| Document retention | Apply the transaction’s governing retention rule |
| User provisioning | Assign controlled sender and reviewer access |
Troubleshooting paired form submissions
Resolve routing, authentication, legal-validity, plan, and record-retention questions before distributing the two completed copies.
Upload the original PDF again, then confirm that both copies appear before assigning fields. signNow templates and audit trails preserve the completed version after signing.
Check that each recipient has the correct email address and assigned fields. Business includes templates and audit trails; resend only the unfinished copy after confirming signer routing.
Use signNow SMS authentication when stronger signer verification is needed. Two-factor authentication adds a second check, while the audit trail records the signing event and recipient activity.
ESIGN and UETA generally recognize electronic signatures when intent, consent, attribution, and record retention are established. Consumer transactions may also require the disclosure under 15 U.S.C. §7001(c).
Business is $8/user/month when billed annually and includes audit trails, templates, and mobile apps. Business Premium is $15/user/month annually and adds bulk send and kiosk mode.
Export the completed documents and audit trails after both submissions. Retain records according to the underlying transaction’s requirements; ESIGN requires records remain accurately reproducible.
Key performance indicators that demonstrate SignNow's proven track record.
BE READY TO GET MORE
Get this form now!
If you believe that this page should be taken down, please follow our DMCA take-down process.