Hereinafter Referred To As Grantors, Do Hereby Convey And Quitclaim Unto Form
Use a Hereinafter Referred To As Grantors, Do Hereby Convey And Quitclaim Unto template to make your document workflow more streamlined.
What this conveyance form does
This form records a grantor’s transfer of whatever ownership interest the grantor may have in described real property, without promising that clear title exists. The wording identifies the grantors, the recipient, the property, and the conveyance language; state law controls required legal descriptions, acknowledgments, witnesses, transfer statements, and recording. A quitclaim instrument generally transfers no more interest than the grantor actually holds. Before signing, confirm the names, vesting information, legal description, county, and state-specific execution requirements. Recording with the appropriate county office is separate from signing and may require fees or additional forms.
Who uses this conveyance form
Property owners
Property owners use this form to release or transfer any claimed interest, often during family transfers, title corrections, or changes in ownership. They must verify the legal description, signing capacity, acknowledgment, and county recording rules before relying on the executed instrument.
Property professionals
Real-estate attorneys, title professionals, and closing teams prepare or review the instrument when a transaction requires a quitclaim conveyance. They coordinate grantor identity, grantee information, notarial acknowledgment, recording submission, and evidence preservation without treating the form as a warranty deed.
Users who handle this form
A real-estate attorney or title examiner uses the form to coordinate grantor information, property descriptions, acknowledgment requirements, and recording evidence. The professional must still confirm that a quitclaim conveyance fits the transaction and does not substitute for title examination or required state procedures. A property owner handling an intra-family transfer can use signNow to collect signatures and preserve the completed instrument. The owner remains responsible for accurate names, legal descriptions, notarial acts, transfer-tax documents, and submission to the correct county recording office.
Features that fit conveyance workflows
signNow combines field preparation, controlled signing, authentication, and record evidence for conveyance workflows that still require state and county legal review.
Field detection
Upload the conveyance PDF and review signNow’s detected fields before assigning grantors, grantees, witnesses, or acknowledgment-related fields. This reduces omissions while keeping the original property description available for comparison.
Role assignment
Assign each participant only the fields they must complete, sign, or review. Role-based routing helps prevent a grantor from completing the grantee’s information or altering a legal description after review.
Controlled delivery
Send the prepared instrument through email invitations or a controlled signing link. Signers can review the exact document and complete assigned fields without exchanging multiple untracked attachments.
Audit Trail
Capture timestamps, signer activity, authentication events, and document history in the Audit Trail. Preserve that evidence with the executed conveyance when the transaction requires proof of electronic execution.
Complete record
Keep the completed PDF, Audit Trail, acknowledgment, exhibits, and recording receipt together. The resulting file gives counsel or title professionals a clearer transaction history for later review.
Mobile signing
Use signNow’s mobile apps when grantors or closing participants are away from a desk, while separately confirming any jurisdiction-specific notary or witness requirement before execution.
How to complete this form
Complete the conveyance in jurisdiction order: verify the property and parties, prepare the execution fields, obtain required acknowledgment, then preserve the signed record for recording.
Confirm details: Confirm the state, county, parties, and property description before editing. Upload form: Upload the form to signNow and inspect detected fillable fields. Assign roles: Assign grantors, grantees, and witnesses to their required fields. Send for signing: Send the instrument for review and electronic signatures where permitted.
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Recommended signing setup
Configure the workflow around signer identity, acknowledgment requirements, recording evidence, and controlled access to the executed conveyance.
| Setting | Recommendation |
|---|---|
| Authentication method | Email link with SMS OTP |
| Signature type | Typed or drawn electronic signature |
| Audit trail and encryption | Audit Trail with AES-256 protection |
| Document retention | Retain under applicable state law |
| User provisioning | Role-based access for closing teams |
How the Audit Trail records signing
The Audit Trail separates the act of signing from the document’s legal review by preserving identity, timing, activity, integrity, and retrieval evidence.
Authenticate signer:
Capture timestamps:
Hash document:
Seal record:
Export evidence:
Archive transaction:
Challenges when preparing this form
A missing or incomplete legal description can prevent the county recorder from indexing the conveyance or make the transferred property interest uncertain. Using a quitclaim instrument where title assurance is expected can leave the recipient without warranties about liens, ownership, or other competing interests. Incorrect grantor names, marital status, vesting language, or signing capacity can create title-review questions and require corrective documentation. An electronic signature may not replace a required notarial acknowledgment, witness act, or in-person procedure under the recording jurisdiction’s law.
Record-keeping practices for this form
Preserve the executed conveyance, signature evidence, acknowledgment, and recording history as one controlled transaction record.
Apply the correct federal retention period
Export the Audit Trail with the deed
Archive the complete conveyance securely
Document the recording and jurisdiction details
Retention periods for conveyance records
Retention depends on the transaction and jurisdiction. Apply the cited federal tax rules only when they govern the related records, and verify state recording requirements.
Three years: federal tax records
Six years: major understatement
Indefinite: fraud or nonfiling
State-law period: recorded instrument
Jurisdiction-specific: supporting records
State-specific risks to check
Recording rejection
Property uncertainty
Execution defect
Limited protection
Legal standing of electronic execution
Under ESIGN, 15 U.S.C. chapter 96, and applicable UETA rules, an electronic signature may have the same legal effect as a handwritten signature when intent, consent, attribution, and record retention are established. These laws do not override exclusions such as wills, court orders, and family-law decrees, or state-specific deed formalities.
Signer authentication for conveyance records
Signer authentication:
Two-factor authentication:
Identity verification:
Digital certificates:
Certificate standard:
Signing evidence:
Technical requirements for signing
Use signNow through Chrome, Firefox, Safari, or Edge on Windows or macOS, or through the signNow mobile apps on iOS and Android. A TLS 1.2 or TLS 1.3 connection protects the transmission of the conveyance record.
Supported browsers Chrome, Firefox, Safari, and Edge Operating systems Windows, macOS, iOS, and Android Secure connection TLS 1.2 or TLS 1.3
A signed electronic record does not automatically satisfy every deed requirement. Confirm whether the state and county require an in-person notary, witnesses, wet-ink execution, specific acknowledgment wording, or paper recording. Configure signer authentication and preserve the Audit Trail according to the transaction’s legal and title requirements.
Troubleshooting this conveyance workflow
Resolve field, signer, evidence, and jurisdiction issues before treating the completed form as ready for recording or closing.
Upload the original PDF again, then inspect every detected field before sending. signNow’s field-detection workflow can accelerate preparation, but the sender must verify the grantor names, grantee information, legal description, acknowledgment language, and assigned roles against the source document.
The Business plan provides templates, audit trails, mobile apps, and legally binding eSignatures at $8 per user per month with annual billing. Business Premium is $15 per user per month annually and adds bulk send; select the plan based on actual transaction volume.
ESIGN and UETA generally recognize electronic signatures when intent, consent, attribution, and record retention requirements are satisfied. They do not eliminate state-specific deed formalities. Confirm the recording county’s acknowledgment, witness, notary, and submission rules before sending the form.
Use signNow’s Audit Trail to preserve timestamps, signer activity, authentication events, and document history with the completed PDF. Export both records together, then retain any acknowledgment and recording receipt required by the relevant state or county process.
A quitclaim instrument transfers only the interest the grantor possesses and generally provides no title warranty. If the transaction requires assurances about ownership or liens, obtain title and legal advice rather than treating signNow’s completed signature record as a substitute.
For consumer-facing electronic records, 15 U.S.C. §7001(c) requires disclosure of the right to paper, access to the electronic format, and a withdrawal procedure. Configure the disclosure before signing when the transaction falls within that consumer-facing requirement.
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