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Create Voided Check Form

Use a Create Voided Check Online template to make your document workflow more streamlined.

What Create Voided Check Form does

Create Voided Check Form is a document used to provide verified bank-account information while preventing the check from being used as payment. The account holder generally marks a check “VOID,” confirms details such as the name, routing number, account number, and bank information, then supplies it to an employer, vendor, lender, or other recipient. With signNow, a sender uploads the check image or PDF, reviews detected fields, adds acknowledgment or signature fields, sends it to the signer, and stores the completed record with an audit trail. Recipient acceptance still depends on its own banking policy.

Key features for voided checks

Create Voided Check Form combines accurate banking-field preparation, signer assignment, electronic completion, and an audit record for each request.

Field detection

Upload a voided check PDF or image, then inspect automatically detected fields. Correct account-holder, routing-number, and date fields before sending so the recipient receives complete banking information.

Assigned fields

Place signature, initials, date, and acknowledgment fields where required. Assign each field to the correct signer, preventing the account holder’s information from being attributed to another recipient.

Remote signing

Send the completed form by email or a shareable signing link. Signers can review the banking details and provide an electronic signature without exchanging paper copies.

Audit trail

SignNow records signer actions, timestamps, and document history in an audit trail. Keep the completed voided check and its audit evidence together for later review.

Mobile access

Use signNow mobile apps when staff request banking information away from a desk. The same form can be reviewed and signed on supported mobile devices through the signNow workflow.

Reusable template

Save the finalized voided check as a reusable template when the same fields and acknowledgment recur. Templates reduce repeated preparation while allowing each request’s banking details to be entered separately.

Complete a voided check form online

Use this sequence to prepare banking information, obtain confirmation, and preserve the completed record in signNow.

  • Upload document:

     Upload the voided check image or PDF.

  • Check fields:

     Review detected fields and correct banking details.

  • Assign signer:

     Assign acknowledgment and signature fields.

  • Send request:

     Send the form and monitor completion.

  • Archive record:

     Store the signed document with its audit trail.

Recommended voided check workflow setup

Configure Create Voided Check Form around field accuracy, signer attribution, protected transmission, and documented record retention.

SettingRecommendation
Authentication methodEmail verification with SMS OTP
Signature typeTyped or drawn electronic signature
Audit trailEnable completed-document audit trail
Document retentionFollow finance and vendor policy
EncryptionTLS 1.2 or TLS 1.3 in transit
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Platform requirements for voided checks

Create Voided Check Form can be prepared in Chrome, Firefox, Safari, or Edge on Windows or macOS. SignNow also provides mobile apps for iOS and Android, while TLS 1.2 or TLS 1.3 protects data in transit.

  • Supported browsers Chrome, Firefox, Safari, and Edge
  • Supported systems Windows, macOS, iOS, and Android
  • Transport security TLS 1.2 or TLS 1.3 connections

Organizations should manage access through approved devices and user permissions, especially when the form contains routing and account numbers. Enterprise deployments may also evaluate API access, SSO provisioning, and retention controls before connecting voided-check requests to finance or vendor-management systems.

Signer security for voided checks

PKI:

 Public-key infrastructure

X.509 certificates:

 Certificate-based document signing

Two-factor authentication:

 Additional signer verification

SMS OTP:

 One-time code by text

ID verification:

 Identity checks when configured

Audit evidence:

 Recorded signer activity

How the voided check audit trail works

The signNow audit trail connects the signer, banking-information review, signature event, and completed voided-check record.

01

Signer authentication:

 Records the signer’s email and configured authentication event.
02

Timestamp capture:

 Captures when the signer opens and completes fields.
03

Document hashing:

 Preserves the signed document’s integrity evidence.
04

Tamper sealing:

 Shows whether the completed record changed afterward.
05

Action history:

 Lists signer actions, field events, and delivery history.
06

Audit export:

 Allows authorized users to retrieve the audit record.

Best practices for voided check requests

Accurate field review and controlled handling matter because a voided check contains routing and account information.

Verify every banking field before sending

Upload a clear voided check image or PDF and compare every detected field with the source document. Verify the account holder’s name, routing number, account number, bank name, and void marking before assigning signature or acknowledgment fields.

Restrict access to banking information

Limit access to the completed form because routing and account numbers are sensitive financial information. Assign only necessary recipients, use role-based permissions, and avoid placing full banking details in email subject lines or unprotected attachments.

Preserve the signed record and audit trail

Export or retain the completed document with its signNow audit trail and certificate of completion. Record the business purpose and request date, then apply the organization’s finance or vendor-record retention policy rather than deleting records after signature.

Confirm recipient acceptance requirements

Ask the receiving bank, employer, landlord, or vendor whether a voided check is accepted before requesting a signature. If it requires a bank letter or original document, do not treat an e-signed copy as a substitute.

Challenges when preparing a voided check

  • Routing and account numbers copied incorrectly can cause rejected payment setup or require a replacement voided check from the account holder.
  • A recipient may reject an electronic copy when its onboarding policy requires an original check, bank letter, or institution-specific verification document.
  • Emailing an unprotected voided check can expose account information to unintended recipients, creating an access-control and privacy incident.
  • A signer may complete the signature field without confirming the banking details, leaving the requester with inaccurate information and weak evidence of review.

Voided check form pricing comparison

Compare verified signNow pricing with competitor information that remains unverified here; signNow Business starts at $8 per user monthly with annual billing.

FeaturessignNowDocuSignAdobe SignPandaDocDropbox Sign
Starting annual price$8/user/month, Business planNot verifiedNot verifiedNot verifiedNot verified
Free trial7 days, no card requiredNot verifiedNot verifiedNot verifiedNot verified
Bulk sendBusiness Premium and higherNot verifiedNot verifiedNot verifiedNot verified
Audit trailIncluded with BusinessNot verifiedNot verifiedNot verifiedNot verified
Annual invite capacity100 invites per userNot verifiedNot verifiedNot verifiedNot verified

Troubleshooting a voided check form

Resolve field, consent, plan, and acceptance questions before sending Create Voided Check Form to a signer.

Upload the check image or PDF, then review signNow’s detected fields. Add or correct account-holder, routing-number, and void-date fields manually when automatic detection misses them. Business includes templates, audit trails, and legally binding eSignatures. The final workflow remains subject to your bank’s requirements for voided checks.

A voided check is usually used to provide bank-account details, not to authorize a payment. SignNow can collect an acknowledgment or signature, but ESIGN and UETA do not override bank-specific acceptance rules. Confirm whether the recipient requires an original check, a bank letter, or another document.

Business costs $8 per user per month with annual billing and includes audit trails, templates, and mobile apps. Business Premium costs $15 per user per month annually and adds bulk send. Enterprise costs $30 per user per month annually and adds advanced signer authentication.

A typed or drawn signature can evidence intent when the signer consents to electronic records and the transaction is within ESIGN or applicable state law. SignNow’s audit trail records signing activity, while the recipient must decide whether that evidence satisfies its banking policy.

SignNow paid subscription plans include 100 signature invites per user per year, with overage fees. Business Premium adds bulk send for repeated requests. If many recipients need the same banking-information form, confirm invite capacity and the applicable plan before deployment.

For consumer-facing electronic records, ESIGN 15 U.S.C. §7001(c) requires disclosure of the right to paper, electronic-access capability, and withdrawal procedures. A business-only request may involve different consent obligations, but document the signer’s electronic consent and preserve the completed record.

ROI at a Glance

Key performance indicators that demonstrate SignNow's proven track record.

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13+Years in business
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