Know All Persons By These Presents, That I , Whose Form
Use a KNOW ALL PERSONS BY THESE PRESENTS, THAT I , Whose template to make your document workflow more streamlined.
What this form does
Know All Persons By These Presents, That I , Whose Form is a document template used to identify the person making a formal statement or undertaking and to record the related terms, signatures, and dates. Its exact legal effect depends on the completed wording, transaction, signer authority, and applicable state law. In the United States, an electronic signature may receive legal recognition under the ESIGN Act, 15 U.S.C. chapter 96, and UETA when intent, consent, attribution, and record retention are established. signNow can route the document, capture signing events, and preserve the completed record.
Business types that use this form
The right workflow depends on the transaction behind the form, the authority of each signer, and any state-specific execution requirement.
Solo legal practitioners can prepare a client-specific Know All Persons By These Presents, That I , Whose Form, collect a remote signature, and retain the audit trail with the matter file. Real-estate and construction businesses can route transaction documents to customers, owners, or contractors while preserving the exact signed version and completion evidence for internal records. Enterprise legal and operations teams can use templates, assigned fields, and controlled sending for repeat transactions, while administrators manage access and apply organization-specific retention policies.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Who uses this form and why
Business transactions
Businesses and individuals can use the form for a specific agreement, acknowledgment, or transaction record when all required parties understand the document and signing process. Keep the form’s original wording intact and confirm whether state law requires notarization or another execution method.
Professional workflows
Legal, financial, real-estate, and administrative teams can route the form through signNow, assign each signer’s fields, and retain the final document with its audit trail. The workflow supports remote execution, but it does not replace a required witness, notary, court filing, or government submission.
How this form workflow works
The signNow workflow turns the supplied document into a controlled signing record without changing the form’s substantive language.
Upload: Upload the original form Prepare: Place and assign fields Send: Send the signer invitation Archive: Store the completed record
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Choose the right signing method
- Use the web app when preparing the form: upload the document, place fields, assign the signer, and send a controlled invitation from a desktop browser.
- Use the iOS or Android app when reviewing or signing away from a desk, including mobile completion after receiving the invitation by email.
- Use kiosk mode for supervised, in-person completion when one organization presents the form to several signers on a shared device.
- Use a shareable signing link when recipients need access without individually addressed email invitations, while preserving the completed form and audit trail.
Recommended signing setup
Configure the Know All Persons By These Presents, That I , Whose Form workflow around signer identity, evidence preservation, and the retention rule that applies to the underlying transaction.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP when needed |
| Signature type | Typed, drawn, or click-to-sign |
| Audit trail | Capture timestamps, IP address, and actions |
| Document retention | Apply the applicable IRS or business policy |
| Encryption | TLS 1.2/1.3 and AES-256 |
What the audit trail records
The audit trail documents the signing event separately from the form’s substantive terms, helping show who acted, when, and through which workflow.
Authenticate signer:
Capture timestamps:
Protect document:
Log activity:
Seal evidence:
Export trail:
Security for signed records
AES-256:
TLS:
SOC 2 Type II:
ISO 27001:
ESIGN and UETA:
GDPR:
Features for completing this form
signNow supports the document-specific workflow from upload through completion, while the sender remains responsible for legal sufficiency and accurate field placement.
Document upload
Upload the original Know All Persons By These Presents, That I , Whose Form and prepare its existing fields without rewriting the underlying document language.
Field assignment
Assign each signature, date, initials, and text field to the correct participant before the invitation is sent.
Signer routing
Send a controlled invitation by email or signing link, with optional authentication for the intended signer.
Audit trail
Capture timestamps, signer actions, and completion evidence so the final record has supporting transaction history.
Mobile signing
Let recipients review and complete the form from supported mobile apps when desktop access is unavailable.
Record preservation
Store or export the completed form with its audit evidence for the retention policy governing the underlying transaction.
Privacy issues to check before signing
The form may contain names, addresses, financial details, or other personal data that become visible to every recipient of the completed document. A signer may complete fields without a clear electronic-record disclosure, weakening evidence that the person consented to transact electronically under ESIGN. A public signing link can expose the form to unintended users when access, expiration, or recipient identity controls are not reviewed. Combining a signed form with unrelated attachments can disclose more personal information than the transaction requires.
State rules and document limits
Required notary missing
Wills remain excluded
Decree may be ineffective
Recording may be rejected
Recordkeeping practices for this form
Preserve the completed form, signer evidence, and retention decision together so the record remains understandable and usable later.
Set a documented retention period
Export audit evidence with each form
Limit access after signing
Archive encrypted final records
Troubleshooting this form workflow
These answers address document preparation, signer evidence, plan limits, and legal boundaries for this specific form workflow.
Upload the original PDF again and confirm every page appears before placing fields. signNow Business includes templates and audit trails; the form owner remains responsible for verifying that no page or clause was omitted.
Open the document settings and verify the assigned email address, field ownership, and signing order. A recipient cannot complete fields assigned to another signer unless the workflow is changed before sending.
Use email verification or add SMS OTP when stronger attribution is appropriate. ESIGN and UETA focus on intent, consent, attribution, and record retention; authentication supports evidence but does not replace those elements.
Business is priced at $8 per user monthly with annual billing. Paid plans include 100 signature invites per user annually, so review invite usage before sending high-volume form batches.
For consumer-facing electronic records, provide the ESIGN disclosure required by 15 U.S.C. §7001(c), including paper-copy rights and electronic-access information. Confirm consent before the signer completes this form.
Electronic signing does not override exclusions under 15 U.S.C. §7003, including wills, codicils, testamentary trusts, certain court orders, and specified family-law documents. Check the underlying transaction before sending.
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