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Quitclaim Unto And , Two Individuals, As Joint Form

Use a Quitclaim Unto And , Two Individuals, As Joint template to make your document workflow more streamlined.

What this joint quitclaim deed does

This form documents a grantor’s release or transfer of whatever interest the grantor claims in real property to two individuals holding title jointly. It does not guarantee clear title or provide the warranties found in a warranty deed. The form identifies the parties, property description, and intended joint ownership language, then requires execution under applicable state law. A county recorder may require notarization, specific formatting, fees, and additional information before accepting it. signNow can route signatures and preserve the executed record, but recording requirements remain state and county specific.

Business types using this quitclaim deed

The form is most useful where two individuals must document an ownership-interest transfer and preserve evidence before any required county recording.

  • Solo real estate attorneys use the form to document a transfer between two individuals, coordinate acknowledgment requirements, and preserve a signed copy before county recording. The workflow reduces repeated data entry while keeping the grantor and both joint grantees clearly identified.
  • Small property-management firms use the form when correcting or releasing an ownership interest between two individuals. Staff can prepare a reusable template, route signatures in order, and retain the completed deed alongside property-specific correspondence and recording evidence.
  • Enterprise real estate departments use the form for controlled ownership changes across portfolios, assigning authorized senders and preserving audit evidence. Role-based access, templates, and centralized records help legal teams review each transfer before county submission.

These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.

Who uses this joint ownership deed

Real estate

Real estate attorneys prepare the deed, identify the grantor and both joint grantees, coordinate acknowledgment, and verify county-specific recording requirements before delivery.

Property ownership

Property managers and private owners use it for documented ownership-interest changes, retaining the executed PDF, audit trail, and recording receipt together.

Complete the joint quitclaim deed online

Follow these steps to prepare the named parties’ fields, obtain signatures, and preserve evidence before county recording.

  • Upload deed:

     Upload the quitclaim deed PDF and confirm the legal description, grantor, and both individual grantees.

  • Add fields:

     Use signNow’s field detection, then place separate signature, date, and acknowledgment-related fields where appropriate.

  • Route signatures:

     Send the document to the required signers in the intended order using verified email addresses.

  • Review and archive:

     Review the completed PDF and audit trail before submitting the deed for county recording.
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Configure a controlled deed-signing workflow

Use identity checks, explicit signer intent, an exported audit trail, and controlled storage before submitting the completed deed to the applicable county recorder.

SettingRecommendation
Authentication methodEmail verification with SMS OTP
Signature typeElectronic signature with signer intent
Audit trailExport completed certificate and history
Document retentionRetain through recording and applicable limitation periods
EncryptionTLS 1.2/1.3 and AES-256 at rest

Protect quitclaim deed records and signatures

Transport encryption:

 TLS 1.2/1.3 in transit

Stored encryption:

 AES-256 at rest

Security certification:

 SOC 2 Type II certification

Information security:

 ISO 27001 certification

Electronic signatures:

 ESIGN and UETA compliance

Audit evidence:

 Detailed signing history

Avoid mistakes in joint ownership deeds

  • Leaving the legal description, parcel identifier, or vesting language incomplete can make the deed unsuitable for county review or create ambiguity about the transferred interest.
  • Using one signer field for two individual grantees can obscure which person accepted the joint ownership language and weaken the document’s evidentiary clarity.
  • Treating an electronic signature as a substitute for acknowledgment can prevent recording when the applicable state or county requires notarization or specific witness formalities.
  • Sending the deed without confirming county formatting, margins, fees, or submission procedures can delay recording even after all parties have signed.

Keep quitclaim deed records complete and traceable

Retain the executed deed, supporting evidence, and recording materials according to the transaction, tax, and state-recording requirements that apply.

Preserve the complete recorded deed package

Keep the completed deed, signer identities, notary acknowledgment, recording receipt, and final PDF together. For tax-related supporting records, apply the applicable federal schedule, including 3 years under IRC §6501(a), unless a longer state or transaction rule applies.

Export the audit trail after signing

Export signNow’s audit trail after both individuals sign, retaining timestamps, authentication events, IP information, and document history with the executed PDF. The audit trail supports attribution and record integrity under ESIGN and applicable state electronic-transactions law.

Archive originals with controlled access

Store the signed quitclaim deed and audit export in access-controlled archival storage with encryption at rest. Restrict editing, preserve the original file format, and record any later download or transfer so the chain of custody remains clear.

Check county recording requirements before archival

Confirm the destination county recorder’s requirements before relying on an electronic workflow. A quitclaim deed may require acknowledgment, formatting, fees, or original submission under state and county recording rules even when the signature process is electronic.

Review the quitclaim deed audit trail

The audit trail documents who accessed and signed the joint ownership deed, when actions occurred, and which final record was preserved.

01

Authenticate signer:

 The signer authenticates through the configured delivery and verification method before accessing the deed.
02

Capture timestamp:

 signNow captures the signing timestamp and records each completed action in document history.
03

Preserve document:

 The completed PDF and associated signing evidence preserve the document’s final state for review.
04

Record activity:

 The audit trail records signer activity, delivery events, and completion details for evidentiary review.
05

Export evidence:

 An administrator exports the audit trail and completed deed for controlled archival.
06

Review recording:

 Authorized reviewers compare the executed deed with county submission requirements before filing.

Process milestones for this quitclaim deed

The workflow has four practical stages, but county recording timing and formalities depend on the property’s location and applicable state law.

01

Prepare the deed

Confirm the legal description, parties, vesting language, and county requirements before sending.
02

Send to signers

Deliver the document to the grantor and both individual grantees through signNow.
03

Complete signatures

Collect each required signature and acknowledgment using the applicable state procedure.
04

Archive and record

Download the executed PDF and audit trail, then submit according to county rules.
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Troubleshoot joint quitclaim deed signing

Resolve field, signer, authentication, and recording issues before treating the completed quitclaim deed as ready for county submission.

Upload the original PDF again and use signNow’s field detection, then manually verify every field. A deed’s legal description, party names, and joint-ownership language require human review before sending, even when detected fields appear complete.

Create separate signer assignments for the grantor and each individual grantee. Do not assign both grantees to one signature field, because separate attribution and signing evidence help show who accepted the deed’s stated ownership terms.

signNow can capture electronic signatures and an audit trail under ESIGN and UETA, but those laws do not replace state or county deed formalities. Confirm whether acknowledgment, witnesses, original documents, or in-person notarization are required.

The Business plan includes legally binding eSignatures, templates, and audit trails at $8/user/month when billed annually. Business Premium adds bulk send at $15/user/month, while Enterprise adds advanced signer authentication at $30/user/month.

Export the completed PDF and audit trail after all required parties sign. Preserve both together with the recording receipt, restrict edits, and follow the applicable county’s submission and archival rules for the property.

A quitclaim deed is not a will, codicil, testamentary trust, court order, or family-law decree. ESIGN’s exclusions and state recording law can limit electronic execution, so obtain legal guidance and follow the property’s state requirements.

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