I Am Not A Party To The Action, Am Over 18 Years Of Age And Reside At Form

Use a I Am Not A Party To The Action, Am Over 18 Years Of Age And Reside At template to make your document workflow more streamlined.

What this declaration does

This form records that the signer is not a party to the action, is over 18 years of age, and resides at the stated location. It is a status declaration, not a tax return, employment form, will, or court order. The supplied form name does not identify an issuing agency, case number, filing deadline, or jurisdiction-specific filing rule. In signNow, a sender uploads the document, places or confirms fields, assigns the declarant, collects an electronic signature, and preserves the completed file with an Audit Trail.

Individual declarants

An individual who is not named as a party to the action can review the statement, confirm the over-18 representation and residence language, then sign the completed declaration. The signer should correct inaccurate information before signing and retain a copy of the final record.

Legal operations teams

Legal operations teams, clerks, and administrators can prepare the declaration as a controlled template, assign the signer, and preserve the signed PDF with its Audit Trail. They should verify the action-specific requirements separately because this form does not identify a court, agency, or filing deadline.

How to complete this form

Use this sequence to prepare, sign, and preserve the declaration without changing its status statement or recipient information.

Upload form:
Upload the completed form to signNow.
Check fields:
Confirm the declaration fields and signer assignment.
Send securely:
Send the form through signNow.
Review statement:
Review the statement before signing electronically.
Sign and store:
Sign and save the completed record.

Setting	Recommendation
Authentication method	Email verification with SMS OTP
Signature type	Typed or drawn electronic signature
Audit trail	Export with the completed declaration
Document retention	Organization-approved records schedule
Encryption	TLS 1.2/1.3 and AES-256

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Platform requirements for this form

Complete I Am Not A Party To The Action, Am Over 18 Years Of Age And Reside At Form using Chrome, Firefox, Safari, or Edge with TLS 1.2 or later.

Desktop browsers Chrome and Firefox on Windows 10 or later
Apple computers Safari on macOS 12 or later
Android devices Chrome on Android 10 or later

A stable internet connection helps preserve field entries and signing records. signNow mobile apps support iOS and Android workflows, while managed organizations can apply access controls, SSO provisioning, API policies, and certificate settings for regulated document handling.

Security for signed declarations

Transport encryption:

TLS 1.2/1.3 in transit

Stored data:

AES-256 at rest

Security certification:

SOC 2 Type II certified

Information security:

ISO 27001 certified

Electronic signatures:

ESIGN and UETA compliant

Health information:

HIPAA compliant with BAA

Legal standing of the declaration

For a U.S. business transaction, an electronic declaration can be admissible when the signer shows intent, consents to electronic records, can be identified, and the record is retained and reproducible under ESIGN, 15 U.S.C. chapter 96, and applicable UETA law. Wills, court orders, and family-law decrees are excluded.

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Record-keeping practices for this form

Retain the signed declaration, its audit evidence, and any applicable organizational record schedule together.

Apply a documented retention schedule

Keep the completed declaration with its signing history, recipient details, timestamps, and final document version. For a federal tax record, apply the applicable IRS retention rule; this form has no identified federal retention period, so follow the responsible organization’s documented schedule and state requirements.

Preserve the audit trail export

Export the signNow Audit Trail with the completed form and preserve both files together. The audit record should show signer activity, timestamps, and delivery history so reviewers can evaluate attribution and intent without relying on an editable working copy.

Restrict access to completed records

Limit access to the people handling the underlying action and use role-based permissions for templates and completed declarations. Remove unnecessary recipients, avoid public links for sensitive records, and review sharing permissions before sending the signed form externally.

Archive the final signed document securely

Store the signed declaration in an encrypted repository with a clear naming convention, version control, and an assigned records owner. If the statement contains protected health information, evaluate HIPAA obligations and the six-year rule in 45 CFR 164.530(j).

Retention schedule considerations

This form has no identified universal retention period. Match the signed declaration to the underlying action, organization policy, and applicable authority before deleting it.

Three years from filing

Apply the organization’s approved schedule; no form-specific federal period is identified.

Six years from creation

Apply the organization’s approved schedule; six years applies when HIPAA governs PHI.

Seven years for audit records

Apply the underlying action’s schedule and state requirements.

Until action concludes

Keep the final record while the action remains open and applicable law requires.

Indefinite when legally required

Retain indefinitely only when the governing rule requires it.

Privacy and disclosure pitfalls

The form states that the signer is not a party to the action, so adding litigation allegations or party-specific representations can create an inaccurate record.
The age and residence statement contains personal information; sharing the completed document with unintended recipients can disclose identity and location details.
A signer may complete the declaration without reviewing the underlying action, weakening the evidence that the statement was made knowingly.
Unrestricted template access can allow edits to the non-party, age, or residence language before signature and complicate later review.

Authenticate signer:

Record the authentication event and recipient identity.

Timestamp actions:

Capture signing time and document activity.

Hash document:

Preserve the signed document’s file history.

Seal record:

Seal the final record against alteration.

Complete certificate:

Attach signer, IP, and completion details.

Retrieve evidence:

Export the Audit Trail with the PDF.

Integrations for declaration workflows

Connect the completed declaration to systems that manage recipients, matter records, files, and approvals without retyping signer or document information.

Troubleshooting this declaration

These answers address field assignment, signer consent, electronic-signature rules, plan selection, and preservation of the completed declaration.

Upload the original PDF again and confirm that the declaration text, age statement, residence statement, and signature fields remain visible. signNow Business supports templates and audit trails; if the source file is image-only, add fields manually before sending.

Use signNow’s recipient settings to assign the signature field to the correct signer. A signer can often complete the document without an account, but the email address must identify the intended recipient and remain in the audit record.

For a consumer-facing electronic record, provide the ESIGN consumer disclosure required by 15 U.S.C. §7001(c), including paper-record access and withdrawal procedures. Confirm the signer can access the electronic form before requesting consent.

The federal ESIGN Act, 15 U.S.C. chapter 96, generally recognizes electronic signatures for interstate commerce, while UETA governs many intrastate transactions. Wills, court filings, and family-law decrees remain outside the federal electronic-record framework.

The signNow Business plan is listed at $8 per user per month with annual billing and includes audit trails. Business Premium is listed at $15 and adds bulk send; choose a plan based on the workflow, not the declaration’s legal classification.

Export the completed PDF and Audit Trail after signing, then preserve them under the organization’s records policy. signNow provides audit-trail functionality, but the applicable retention period depends on the underlying action and governing state or federal rule.

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