As An Exhibit To This Subcontract Subject To Any Change Orders Form
Use a As An Exhibit To This Subcontract Subject To Any Change Orders template to make your document workflow more streamlined.
What this subcontract exhibit does
This form documents a specific change to an existing subcontract, such as revised work scope, compensation, schedule, materials, or other agreed terms. It is attached to and interpreted with the underlying subcontract rather than replacing it. The parties identify the affected agreement, describe the approved change, assign any revised responsibility, and sign the exhibit. With signNow, a sender uploads the exhibit, adds fields, routes it to the designated parties, and stores the completed document with an audit trail. ESIGN and applicable state electronic-transaction law may support electronic execution when intent, consent, attribution, and record retention are satisfied.
Who uses this subcontract exhibit
Construction teams
General contractors use exhibits to document approved changes to subcontracted scope, compensation, schedule, materials, and responsibility before work proceeds under revised terms.
Contract parties
Subcontractors and project owners use signed exhibits to confirm acceptance, preserve the affected subcontract reference, and maintain an accessible record for payment, closeout, and dispute review.
Features for subcontract exhibits
signNow organizes preparation, signature routing, audit evidence, and storage for subcontract exhibits that document approved changes to contracted work.
Document preparation
Upload the existing subcontract exhibit and place text, date, initials, and signature fields without recreating the change-order language manually.
Role-based routing
Route the exhibit to the contractor, subcontractor, architect, or owner in the required signing order, preserving each party’s assigned action.
Audit evidence
Capture signer identity, timestamps, IP information, and completed actions in an audit trail connected to the signed exhibit.
Record continuity
Keep the signed exhibit and its audit trail together so the approved change order can be located with the underlying subcontract.
Reusable templates
Use templates for recurring exhibits while requiring review of scope, price, schedule, and attachment references before every send.
Workflow integration
Connect signNow with storage, ERP, or project-management systems when the team needs signed exhibits available in its existing workflow.
Recommended exhibit workflow setup
Configure the signing workflow around the parties, approvals, and records required for each subcontract change order.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Enable completed-document audit export |
| Document retention | Follow contract and state requirements |
| Encryption | TLS 1.2/1.3 and AES-256 |
How this subcontract exhibit works
The workflow turns an approved change to subcontracted work into a routed, signed, and auditable record.
Upload exhibit: Upload the subcontract exhibit and review its change-order language. Place fields: Add fields for each party’s required information and signature. Route approvals: Send the assigned exhibit to recipients in approval order. Archive record: Store the executed exhibit with its audit trail.
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Steps to complete the exhibit
Prepare the change-order terms first, then use signNow to route the exhibit and preserve evidence of completion.
Upload document:
Upload the completed exhibit and confirm the attached subcontract reference. Add fields:
Add scope, price, schedule, initials, date, and signature fields. Assign recipients:
Assign every field to the correct subcontract party. Send for signing:
Send the exhibit and monitor completion in signNow. Store records:
Download the signed exhibit and audit trail together.
How the exhibit audit trail works
The audit trail records technical events around the subcontract exhibit, helping reviewers connect signer identity and document history with the executed change.
Authenticate signer:
Capture timestamps:
Hash document:
Seal document:
Log actions:
Export evidence:
Platform requirements for this exhibit
Complete this subcontract exhibit using TLS 1.2 or later in Chrome, Firefox, Safari, or Edge on Windows, macOS, iOS, or Android.
Desktop browsers Chrome and Edge on Windows 10 or later Apple computers Safari on macOS 12 or later Android devices Chrome on Android 11 or later
Teams can prepare the exhibit on Windows or macOS and review signature requests on iOS or Android. Managed-device policies should permit browser storage, email access, and secure document downloads. Organizations using API, SSO, or certificate-based controls should confirm those configurations before distributing change orders.
Security for signed exhibits
Stored document encryption:
Transfer encryption:
Independent controls:
Security management:
Electronic signatures:
Protected health information:
Record-keeping practices for change orders
A signed subcontract exhibit is strongest when its approval history, referenced documents, and retention decision remain connected.
Preserve the complete contract record
Separate approval and effective dates
Verify every recipient and role
Set retention by record category
Privacy and disclosure challenges
Attaching an unapproved change order can expose the subcontractor to scope, price, or schedule disputes during performance. Sending the exhibit before all parties review the revised work description can capture consent without informed approval. Leaving personal contact or payment details visible to every recipient can disclose information beyond the subcontract’s business purpose. Assigning signing access to a shared account can weaken attribution and make the audit trail harder to interpret.
Legal standing and business value
This exhibit records the parties’ approval of a defined subcontract change, helping align scope, price, schedule, and responsibility. Under the federal ESIGN Act, 15 U.S.C. ch. 96, and UETA where adopted, an electronic record and signature may carry legal effect when intent, consent, attribution, and reliable retention are established.
Questions about subcontract exhibits
These answers address preparation, routing, legal effectiveness, consent, plan selection, and record handling for this subcontract exhibit.
Upload the exhibit as a PDF or supported document, then use signNow’s field tools to add signature, date, initials, and text fields. Check that the change-order description, pricing, schedule, and referenced attachments remain readable before sending.
Use signNow’s recipient roles and routing order to assign each signature to the responsible party. If the subcontract requires sequential approval, place the contractor, subcontractor, owner, or design professional in the order required by the agreement.
Business includes legally binding eSignatures, templates, and audit trails at $8 per user per month with annual billing. Business Premium is $15 per user per month annually and adds bulk send, which may help recurring exhibits.
signNow states that its eSignatures comply with ESIGN and UETA. Legal effectiveness still depends on intent, consent, attribution, and retaining a reproducible record under 15 U.S.C. §§ 7001 and 7006 and applicable state law.
For consumer-facing electronic records, review the ESIGN consumer disclosure requirements in 15 U.S.C. §7001(c), including paper-record rights, electronic accessibility, and withdrawal procedures. A business-to-business subcontract may present different consent facts.
Export the signed exhibit and its audit trail from signNow, then store them with the underlying subcontract and referenced attachments. Choose retention according to the contract, state requirements, and the record category; no universal period applies to every exhibit.
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