Personally Appeared To Me Known To Be The Identical Persons Who Form
Use a Personally Appeared To Me Known To Be The Identical Persons Who template to make your document workflow more streamlined.
What this acknowledgment means
Personally Appeared To Me Known To Be The Identical Persons Who Form is a notarial-style statement asserting that named individuals personally appeared before an authorized official and were known or satisfactorily identified as the persons named in the document. It is not a standalone federal tax form or universal filing deadline. Its legal effect depends on the underlying document, the notary’s authority, the signing location, and applicable state law. A signNow workflow can organize the document, capture signatures, and preserve an audit trail, but it does not replace a required in-person appearance or notarization.
Who uses this acknowledgment workflow
The right workflow depends on the underlying record, the signer’s role, and whether state law requires notarization, witnesses, or in-person execution.
Solo attorneys and notaries use this acknowledgment language when preparing affidavits, authorizations, and other records requiring a clear appearance statement; they must still follow the notary commission and state certificate requirements. Real-estate, healthcare, and financial-services teams use signNow to route the underlying document, collect permitted signatures, and preserve records, while confirming whether deeds, powers of attorney, or patient documents require notarization or additional consent. Enterprise legal departments use role-based routing, templates, and audit trails for repeatable document review; counsel determines whether the completed record satisfies the transaction’s state-specific execution and filing rules.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
How the document workflow works
Use signNow to prepare the specific document, route it to participants, and preserve completion evidence without treating the platform as a substitute for notarization.
Upload document: Upload the document containing the acknowledgment. Prepare fields: Detect and place signature, date, and name fields. Route for review: Send the prepared record to identified participants. Store completion: Complete permitted electronic signatures and retain evidence.
Complete the document in signNow
Prepare the underlying record carefully, then use signNow to route permitted electronic signatures and preserve completion evidence.
Upload:
Upload the specific document. Prepare:
Place name and signature fields. Assign:
Add each required participant. Send:
Send for permitted signing. Archive:
Store the completed audit trail.
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How the audit trail records this form
signNow records the signing events surrounding this acknowledgment so reviewers can examine who acted, when, and which document was completed.
Authenticate signer:
Capture timestamp:
Link document:
Seal history:
Log activity:
Export audit trail:
Legal standing and document limits
For a U.S. business record, an electronic acknowledgment can support admissibility when the signer demonstrates intent, consents to electronic records, can be identified, and the record is retained and reproducible under ESIGN and applicable state law. Wills, certain court orders, family-law decrees, and documents requiring notarization remain subject to separate legal requirements.
Security controls for signed records
Transport encryption:
Stored document encryption:
Security certification:
Information security:
Electronic records:
Protected health information:
Recommended workflow configuration
Configure the workflow around the underlying document and state requirements, especially when the acknowledgment accompanies a notarized or recorded instrument.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Retain completion certificate and action history |
| Document retention | Apply the underlying record’s legal schedule |
| Encryption | TLS 1.2/1.3 and AES-256 encryption |
Retention periods depend on the record
This acknowledgment has no universal retention period; retain it with the underlying record and apply the governing federal, state, or industry rule.
Three to six years: tax records
Three years: employment records
Six years: HIPAA records
Six years: broker records
Thirty years: exposure records
Challenges with this acknowledgment
The phrase identifies a notarial acknowledgment, but it does not identify the signer, document, jurisdiction, or applicable state requirements. A notary may need personal appearance, identity verification, a journal entry, and a certificate completed under state notary law. Using an electronic signature alone may not satisfy a deed, power of attorney, court filing, or other document requiring notarization. Incomplete names, missing dates, or an incorrect venue can weaken the certificate’s evidentiary value and require correction or re-execution.
State rules and document exclusions
Signature may be rejected
ESIGN exclusion applies
Court rules control
State acknowledgment required
Key performance indicators that demonstrate SignNow's proven track record.
Questions about completing this form
These answers distinguish signNow’s document workflow from the separate state-law requirements that may govern this acknowledgment.
signNow’s Business plan provides legally binding eSignatures, templates, and audit trails at $8 per user per month when billed annually. Confirm that the acknowledgment does not require notarization, witnesses, or personal appearance before routing it electronically.
No. ESIGN and UETA generally recognize electronic records, but their exclusions include wills, codicils, certain court orders, family-law decrees, and other specified notices. The underlying document and state law determine whether electronic execution is permitted.
Use signNow to upload the document, place name, signature, and date fields, add the participants, and send it. The completed record includes an audit trail, but a notary journal or certificate must be handled separately when required.
The Business Premium plan is $15 per user per month annually and includes bulk send. It can help when the same acknowledgment accompanies multiple records, but each document still requires accurate names, dates, and jurisdiction details.
signNow encrypts data in transit with TLS 1.2/1.3 and at rest with AES-256. Its ESIGN and UETA compliance supports electronic records, but it does not determine whether a state requires notarization or in-person execution.
If a signer cannot complete the assigned fields, verify the recipient email, reopen the pending document, and correct the field assignment before resending. Do not alter a completed acknowledgment; create a corrected record and preserve both audit trails.
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