That The Premises Are From All Encumbrances, Unless Otherwise Noted Above; That Grantor Has A Good Form
Use a That The Premises Are From All Encumbrances, Unless Otherwise Noted Above; That Grantor Has A Good template to make your document workflow more streamlined.
What this premises form does
This form is a grantor’s written representation that specified premises are free from encumbrances except those expressly identified above. It is used in a property transaction to state the condition of title or possession, not to replace a title search, survey, deed review, or legal advice. The grantor should identify the premises, disclose exceptions, and sign with intent. Electronic execution may be recognized under the federal ESIGN Act, 15 U.S.C. chapter 96, and applicable state law, including UETA, but notarization or other formalities may still apply.
Who uses this premises form
Real estate
Real estate professionals use the form to document a grantor’s representation that identified premises are free from encumbrances, subject to stated exceptions, before completing a transaction.
Legal and title teams
Attorneys, title teams, lenders, and private parties use the form to clarify property condition, identify exceptions, and collect attributable signatures before relying on the representation.
Complete the premises form online
Prepare the premises representation carefully, then use signNow to route signatures and preserve the completed record.
Upload the form:
Upload the completed premises clause and confirm every blank, exception, and signature field. Check details:
Review the property description, encumbrance language, and grantor information for accuracy. Assign signers:
Add the grantor and grantee as signers, then assign required signature and date fields. Complete signing:
Send the document, collect signatures, and retain the completed copy with its audit trail.
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Features for premises representations
signNow organizes the premises representation, signature routing, evidence capture, and record handling needed for a property transaction.
Structured records
Place the grantor’s representation, exceptions, property details, signatures, and dates in one controlled document for review.
Signer routing
Send the premises form to grantors, grantees, attorneys, or title participants in a defined signing order.
Audit trail
Capture timestamps, signer actions, and document history to support later review of the executed representation.
Reusable template
Reuse an approved premises-form template while preserving the exact exception language required for each transaction.
Mobile access
Allow participants to review and sign from a desktop or supported mobile application during transaction coordination.
Record control
Keep a completed copy and signing evidence together for transaction files and authorized internal review.
Recommended premises-form setup
Configure the premises representation around signer identity, signature evidence, secure transmission, and a retention policy approved for the transaction.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Enabled for every transaction |
| Document retention | Transaction policy with state-law review |
| Encryption | AES-256 at rest and TLS 1.2/1.3 in transit |
Audit trail for the premises form
The audit trail records technical evidence around the grantor’s premises representation, helping authorized parties review how the document was executed.
Authenticate signer:
Timestamp actions:
Hash document:
Seal record:
Log activity:
Export evidence:
Protecting signed premises records
TLS 1.2/1.3 protection:
AES-256 encryption:
SOC 2 Type II:
ISO 27001 certification:
ESIGN and UETA:
Detailed audit trails:
Mobile options for signing
signNow supports signing the premises form through its iOS and Android apps, alongside browser-based access. Use the mobile workflow to review property language, capture a document image, and complete assigned fields away from a desk. Availability depends on the device and account configuration.
Mobile apps iOS and Android apps Document capture Camera document capture Offline signing Offline signing support
Organizations can pair mobile signing with managed devices, role-based access, and audit-trail retention. For transactions requiring stronger identity controls or integrated records, administrators should configure authentication, storage, and API requirements before distributing this premises form to external grantors or title participants.
Premises form retention schedule
Retention depends on the transaction, property records, and applicable state or federal requirements. Keep the signed form and supporting evidence reproducible.
Transaction-specific retention period
Three years for tax records
Six years for substantial understatement
Reproducible electronic record
State or industry extension
Premises form troubleshooting
Resolve field, signature, evidence, and property-review questions before relying on the executed premises representation.
Upload the premises form as a PDF or supported document, then check the detected fields manually. Auto-detection can identify fillable areas, but property descriptions, exception clauses, and signature locations still require human review before sending.
The Business plan includes legally binding eSignatures, templates, audit trails, and mobile apps at $8/user/month with annual billing. Business Premium adds bulk send at $15/user/month, while Enterprise adds advanced signer authentication at $30/user/month.
ESIGN and UETA generally recognize electronic signatures when intent, consent, attribution, and record retention are established. The transaction may still require notarization, witnesses, or wet-ink execution under applicable state law.
Use signNow’s audit trail to review signer identity, timestamps, IP information, and document history. Preserve the completed premises representation and audit evidence together under the transaction’s approved record policy.
The form should state every known exception instead of relying on a broad assurance. Compare the premises language with title evidence and obtain legal review when liens, easements, leases, or other encumbrances may exist.
A signNow workflow can route the representation for signature, but it does not determine whether the property is legally free from encumbrances. Title professionals, attorneys, or other qualified reviewers must assess the underlying property records.
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