Purpose Of This Agreement By Either Party Form
Use a Purpose Of This Agreement By Either Party template to make your document workflow more streamlined.
What this agreement-purpose form records
Purpose Of This Agreement By Either Party Form is a concise record stating why two parties are entering, using, or relying on an agreement. It helps connect the transaction’s objective to the people who accepted it, without replacing the underlying contract. A user completes the purpose and party details, uploads the document to signNow, reviews detected or added fields, assigns signers, and sends it for electronic signature. The completed record can be stored with its audit trail. ESIGN and UETA recognize qualifying electronic signatures and records, subject to applicable exclusions and state law.
Who uses this purpose statement form
Business agreements
Businesses use this form to state the purpose of contracts, service arrangements, purchase documents, and other agreements before obtaining signatures from the parties involved.
Operational review
Legal, procurement, construction, and professional-services teams can use it when reviewers need a concise explanation of why a particular agreement was created and signed.
Business types that benefit from this form
The form is most useful when parties need a concise, signed record explaining why a business agreement was created and accepted.
Solo legal practitioners can use the form to document the agreed purpose of a client engagement, capture signatures remotely, and retain a clear record alongside related correspondence. Small construction companies can use the form to state why a bid, change order, or project agreement exists before collecting signatures from owners, subcontractors, and suppliers. Enterprise procurement departments can standardize purpose statements across vendor agreements, route documents to authorized signers, and preserve consistent evidence for internal review or later disputes.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
How this form works in signNow
The workflow connects the stated purpose, the parties’ signatures, and the evidence needed to retrieve the completed record.
Upload documents: Upload the purpose form and related agreement. Check fields: Review fields and add missing details. Route signatures: Assign each signer and send securely. Preserve records: Store the completed form with evidence.
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Steps to complete and sign the form
Follow these steps to connect the stated purpose with the signed agreement and its completion evidence.
Upload form:
Upload the completed purpose form to signNow. Review fields:
Review auto-detected fields and add missing fields. Assign signers:
Enter signer details and set signing order. Send for signing:
Send the form and monitor completion. Store evidence:
Download the signed form and audit trail.
Recommended setup for this agreement-purpose form
Use a controlled signing workflow that keeps the purpose statement connected to the agreement, signers, and completion evidence.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP for higher assurance |
| Signature type | Electronic signature with signer intent captured |
| Audit trail | Enable completion certificate and action history |
| Document retention | Retain with the underlying agreement and applicable rule |
| Encryption | Use TLS 1.2/1.3 and AES-256 protection |
What the signNow audit trail records
The audit trail preserves technical evidence connecting the named parties to the completed purpose statement and signed agreement.
Authenticate signer:
Timestamp action:
Log activity:
Seal record:
Link evidence:
Export history:
Security controls for signed forms
Transport encryption:
Stored data encryption:
Security assurance:
Information security:
Electronic records:
Protected health data:
Privacy and disclosure pitfalls to avoid
A vague purpose statement may fail to explain which agreement, transaction, or service the parties intended to document. Including unnecessary personal information in the form can expose data to recipients who only need the agreement’s business purpose. Missing electronic consent or signer attribution can weaken evidence that the named party intended to sign the record. Broad access permissions may allow unauthorized users to download the completed form or its audit trail.
Record-keeping practices for signed forms
Preserve the purpose statement, signed agreement, and execution evidence as one controlled record set.
Link the purpose to the agreement
Export the audit trail
Archive completed records securely
Apply the underlying retention rule
Legal standing of electronic agreement records
A completed purpose statement may support an electronic business record when the parties show intent, consent, attribution, and reliable retention under ESIGN, 15 U.S.C. ch. 96, and applicable UETA or New York ESRA rules. These frameworks do not override exclusions for wills, certain court orders, family-law decrees, and other listed records.
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Questions about completing this form
These answers address field setup, electronic-signature evidence, plan capabilities, and document exclusions relevant to this form.
Upload the Purpose Of This Agreement By Either Party Form to signNow, then inspect auto-detected fields before adding signer roles and required signature or date fields. A missing field can leave the completed purpose statement incomplete even when the envelope shows as finished.
signNow Business includes templates, audit trails, mobile apps, and legally binding eSignatures. Business Premium adds bulk send for repeated purpose statements, while Enterprise adds advanced signer authentication and conditional or formula fields.
ESIGN and UETA recognize electronic signatures when intent, consent, attribution, and record retention requirements are satisfied. The laws do not make every document eligible; exclusions include wills, certain court orders, and family-law decrees.
Use the signNow audit trail and completion certificate to preserve signer actions, timestamps, and document history. Store those records with the completed form and underlying agreement rather than treating an email receipt as the complete evidence set.
Consumer-facing transactions may require an electronic-record disclosure under 15 U.S.C. §7001(c), including paper-record rights, electronic-access capability, and withdrawal procedures. Review whether the parties are consumers before sending this form electronically.
If the purpose statement relates to a will, codicil, testamentary trust, court filing, family-law decree, or another ESIGN exclusion, do not rely on signNow e-signing alone. Follow the applicable court, notary, or state-law process instead.
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