The Proportion That The Work Done Bears To The Work To Be Done, Using The Contract Price Or, If There Form
Use a The Proportion That The Work Done Bears To The Work To Be Done, Using The Contract Price Or, If There template to make your document workflow more streamlined.
What this progress form records
This form records how much contracted work has been completed by comparing performed work with the total work required, using the contract price as the financial reference. It is generally used to support progress billing, payment review, or project accounting rather than to create a contract by itself. Complete the project identifier, contract price, completed-work basis, resulting proportion, deductions or retainage, requested amount, and approvals. The contract and applicable state law determine whether the calculation authorizes payment, so preserve both documents together.
Business types using progress proportions
This form helps construction and project businesses document completed work against the contract price before approving progress payments.
Independent construction consultants use the form to document the percentage of contracted work completed before recommending progress-billing amounts, attaching evidence that links measured work to the contract price. Small building contractors use the form to present completed-work proportions to owners, subcontractors, or lenders, preserving a signed record of the calculation supporting each payment request. Enterprise project owners use the form across active construction programs to standardize progress assessments, route approvals, and retain signed payment documentation alongside contracts, change orders, and inspection records.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Complete the progress form in signNow
Use this sequence to turn the work-completed calculation into a signed, retrievable project record.
Upload the form:
Upload the current progress form and supporting contract pages. Add project fields:
Place fields for contract price, completed proportion, payment amount, dates, and signatures. Assign signers:
Assign the owner, contractor, or approver to each required field. Complete and store:
Send the form, monitor completion, and download the signed record.
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Recommended progress form setup
Configure the form around the contract’s approval path, the evidence supporting completed work, and the organization’s documented retention policy.
| Setting | Recommendation |
|---|---|
| Authentication method | Email with SMS verification |
| Signature type | Electronic signature with completion record |
| Audit trail | Export with signed project PDF |
| Document retention | Follow contract and record-specific rule |
| Encryption | TLS 1.2 or 1.3 and AES-256 |
Security for signed project records
Transport encryption:
Stored encryption:
Security report:
Security certification:
Electronic signatures:
Health data:
Retention and record-keeping practices
Preserve the calculation, supporting evidence, approval history, and final signed copy as one controlled project record.
Document the calculation inputs
Export the audit trail
Set a documented retention rule
Archive the signed record securely
Retention periods for project records
A progress form has no universal retention period; apply the rule attached to the contract, funding source, accounting record, or related tax record.
Contract-defined period
Three years for tax records
Six years for understatement
Indefinite for fraud
State or funding rule
Privacy and disclosure pitfalls
Sending the completed form without the contract price, work measurement, or approved change orders makes the percentage difficult to reproduce during payment review. Including worker, owner, or banking information in broadly shared attachments can expose personal data beyond the project participants who need access. Failing to capture electronic-record consent for a consumer-facing transaction can create an ESIGN record-access and disclosure issue under 15 U.S.C. §7001(c). Allowing a project template to remain editable after signature can separate the signed proportion from the version that reviewers originally approved.
Troubleshooting progress payment forms
Resolve field, signing, audit-trail, and contract-interpretation questions before relying on this completed progress record.
Upload the original PDF or source document and confirm that the work-completed percentage, contract price, payment amount, project identifier, and signature fields were detected correctly. If detection misses a field, place it manually before sending; do not assume an unrecognized blank will calculate automatically.
The Business plan includes templates, audit trails, and legally binding eSignatures at $8 per user per month with annual billing. If the project requires bulk sending, Business Premium adds bulk send at $15 per user per month annually; verify invite usage before rollout.
Use signNow’s audit trail to preserve the sender, signer actions, timestamps, and completion history. For a payment record, export the completed document and audit trail together, then store them under the project identifier used for the contract and invoice.
ESIGN and UETA generally support electronic signatures when intent, consent, attribution, and record reproducibility are established. For consumer-facing transactions, review the electronic-record disclosure requirements in 15 U.S.C. §7001(c) before using this form.
If a signer cannot open the invitation, confirm the email address, resend the request, or generate a controlled signing link. For stronger assurance, enable available authentication such as SMS verification or advanced signer authentication on an appropriate plan.
The form records a progress proportion, not an automatic legal entitlement to payment. Compare the result with the contract, approved change orders, retainage terms, and applicable state law before releasing funds or treating the signed record as final.
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