Enclosed Please Find A Preliminary List Of Our Exhibits Form
Use a Enclosed Please Find A Preliminary List Of Our Exhibits template to make your document workflow more streamlined.
What this exhibit list form does
The Enclosed Please Find A Preliminary List Of Our Exhibits Form identifies the documents included with a legal, business, or review submission. It normally records exhibit labels, document titles, and any accompanying acknowledgment or signature. In signNow, upload the exhibit list and its supporting files, review detected fillable areas, add or assign signature fields, and send the packet to the designated recipients. Each signer can review the listed exhibits before signing. The completed record can be stored with its audit trail, helping show the signer’s intent, actions, and completion sequence.
Why teams look for DocuSign alternatives
Organizations seek alternatives when they need different pricing models, stronger native automation, simpler bulk affidavit workflows, or more flexible identity-verification options than those available in a legacy envelope-based vendor.
Business types that use exhibit lists
The form is most useful where teams must identify supporting documents clearly and preserve a record of review or acknowledgment.
Solo attorneys can use the form to index pleadings, correspondence, and supporting evidence before sending a review packet, while keeping the exhibit sequence and acknowledgment record together in one completed file. Small businesses can standardize exhibit lists for contracts, invoices, and approval packages with reusable signNow templates, reducing manual relabeling when several employees send similar document packets. Enterprise legal and compliance departments can route exhibit lists by role, preserve audit trails, and connect completed records to controlled repositories when multiple teams review the same transaction file.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
How the exhibit list workflow works
Follow these steps to turn the exhibit index into a reviewable and signable electronic record.
Upload files: Upload the exhibit list and supporting documents. Check fields: Review detected fields and add missing labels. Assign people: Assign reviewers and signature recipients. Store record: Complete, download, and retain the record.
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Steps to complete this exhibit list
Prepare the exhibit index carefully, then use signNow to route the exact packet for review, acknowledgment, or signature.
Upload files:
Upload the exhibit list and attachments. Review packet:
Check labels, pages, and detected fields. Assign signer:
Add the signer and signing purpose. Send request:
Send the packet through signNow. Retain records:
Download the signed list and audit trail.
How signNow records this exhibit list
The audit trail preserves who handled the exhibit list, what actions occurred, and when the signed record was completed.
Signer authentication:
Timestamp capture:
Document integrity:
Tamper evidence:
Event linkage:
Audit export:
Recommended exhibit list setup
Configure the exhibit list around clear signer identity, an explainable signature purpose, and retention of the complete electronic record.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Enable completion record and event history |
| Document retention | Retain under the matter’s approved policy |
| Encryption | TLS in transit and AES-256 at rest |
Best practices for this exhibit list
Accurate exhibit labels, deliberate signer assignments, and complete record preservation make this form easier to review and defend.
Match every label to its attachment
Upload the final exhibit packet
Define the signer’s purpose clearly
Preserve the signed record and audit trail
Challenges when preparing exhibit lists
An exhibit label does not match the filename or attachment, leaving the recipient unsure which document the list identifies. A revised supporting document is exchanged after signing, but the exhibit list still describes the earlier version. The form asks for a signature without explaining whether the signer acknowledges receipt, verifies completeness, or approves the exhibits. The completed list is retained without its audit trail, weakening the record of signer identity, intent, and signing events.
Mobile options for exhibit lists
The signNow mobile apps support handling the exhibit list from iOS and Android devices. Camera-based capture can help add supporting pages when the source packet is paper-based, while the mobile workflow supports reviewing assigned fields and signing where the account configuration permits.
Mobile apps iOS and Android apps Camera capture Camera capture for attachments Offline mode Offline signing availability
For regulated or controlled matters, use managed devices, approved signNow access policies, and organization-defined storage controls. Confirm offline behavior, identity verification, and later synchronization before relying on a mobile device for a time-sensitive exhibit submission.
Troubleshooting the exhibit list workflow
These answers address field detection, signer access, electronic-signature validity, plan selection, sensitive information, and record preservation for this exhibit list.
If the exhibit list opens without detected fields, use signNow’s editor to place text, date, checkbox, and signature fields manually. Confirm each field’s page and recipient assignment before sending, because automatic detection cannot determine the legal purpose of an unlabeled signature line.
A typed, drawn, or click-to-sign signature may satisfy ESIGN and UETA when intent, consent, attribution, and record reproducibility are established. For consumer-facing transactions, provide the ESIGN disclosure and confirm electronic access before requesting acknowledgment of the exhibit list.
If a recipient cannot access the packet, verify the email address, resend the invitation, or create a controlled signing link in signNow. Use SMS OTP or stronger authentication when the exhibit list contains sensitive information and the organization’s policy requires added identity assurance.
The signNow Business plan includes templates, audit trails, and mobile apps at $8 per user per month when billed annually. Business Premium is $15 per user per month annually and adds bulk send, which may help repeated exhibit packets.
If the exhibit packet includes protected health information, signNow identifies HIPAA compliance as requiring a BAA. Do not treat the exhibit label alone as authorization; limit access, confirm the covered workflow, and retain records under the applicable healthcare policy.
Download the completed exhibit list together with its signNow audit trail and certificate of completion when available. Preserve the exact attachments identified by the final index, because an exhibit list without the referenced documents may not reproduce the original submission accurately.
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