Lease And Easement Agreement, Form

Use a LEASE AND EASEMENT AGREEMENT, template to make your document workflow more streamlined.

What this lease and easement form does

A Lease And Easement Agreement, Form records the parties’ rights and obligations for using identified real property. A lease generally addresses possession, term, rent, maintenance, insurance, notices, and renewal; an easement addresses a defined use or access right over land. The agreement should identify the parties, property and legal description, consideration, restrictions, exhibits, signatures, and any acknowledgment or recording requirements. signNow can route the completed document for electronic signatures, capture an audit trail, and preserve the final record, while state and county rules determine whether notarization or recording is also required.

Real estate

Real estate owners and property managers use lease agreements to document premises, rent, term, maintenance, access, insurance, and renewal provisions. Easement holders use the form to define access, utility, driveway, or use rights affecting identified parcels. Each party should verify state-specific execution and recording requirements.

Legal and construction

Legal and construction teams use easement agreements to coordinate access, site work, utility corridors, and continuing property obligations. They preserve exhibits, legal descriptions, approvals, and signed versions in one controlled record while routing documents to owners, contractors, lenders, or municipalities.

Choose the right agreement workflow

The form serves property owners, tenants, easement holders, managers, attorneys, and project teams handling documented rights over land.

Solo property owners can prepare a lease or easement with parcel details, payment terms, access rights, maintenance duties, and signature fields before sending it to the other party.
Real estate practices can reuse controlled agreement templates while tailoring legal descriptions, rent, term, insurance, renewal, and recording provisions for each transaction.
Enterprise property and construction teams can route agreements through defined roles, preserve exhibits and audit trails, and connect completed records to operational systems.

Structured fields

Place signatures, initials, dates, legal descriptions, rent, term, access rights, and exhibit references directly into the agreement workflow for clearer completion responsibility.

Signer routing

Send lease and easement agreements to owners, tenants, contractors, lenders, or municipalities in a defined sequence with assigned responsibilities and status visibility.

Audit trail

Keep the signed agreement, timestamps, signer activity, and completion history together to support contract review and evidence preservation.

Mobile signing

Use mobile apps when property managers, owners, or project teams need to review and sign agreements away from a desktop workstation.

Reusable templates

Reuse approved agreement templates while changing parcel-specific terms, parties, exhibits, and recording provisions for each transaction.

Connected records

Connect completed agreements with Salesforce, NetSuite, Google Drive, Box, or Procore for downstream property and project administration.

How the agreement workflow works

Move from a prepared property agreement to assigned signatures and a preserved completion record through four controlled actions.

Upload document: Upload the agreement PDF to signNow.
Review fields: Review detected fields and property exhibits.
Assign signers: Assign parties to signatures and initials.
Complete workflow: Send, monitor, and archive the completion record.

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Complete the agreement in signNow

Prepare the property terms first, then use signNow to place fields, assign signers, and preserve the completed agreement with its audit trail.

Upload document:
Upload the completed lease or easement agreement PDF.
Check fields:
Review detected fields and add missing signature dates.
Add signers:
Assign each property owner, tenant, or easement holder.
Send and track:
Send the agreement and monitor completion status.

Setting	Recommendation
Authentication method	Email verification with optional SMS authentication
Signature type	Typed, drawn, or click-to-sign acknowledgment
Audit trail	Capture signer actions, timestamps, and IP address
Document retention	Retain signed records under applicable state law
Encryption	TLS 1.2 or 1.3 in transit and AES-256 at restS

Authenticate signer:

Record the signer’s email and authentication event.

Capture timestamps:

Capture each signature, initial, and field completion timestamp.

Hash document:

Preserve the signed document and completion history together.

Seal record:

Seal the completed record against later alteration.

Retrieve evidence:

Export the audit trail with the final agreement.

Archive record:

Store the PDF, exhibits, and audit trail under policy.

Document preparation

Confirm parties, property description, term, rent, and easement scope before uploading.

Delivery to signers

Send assigned fields by email or shareable signing link.

Signer turnaround

Monitor signer status and resolve missing initials, dates, or exhibits.

Completion and archival

Download the completed PDF and audit trail for controlled retention.

Apply agreement preparation best practices

Accuracy, role assignment, exhibit control, and jurisdiction-specific review reduce disputes over property rights and support reliable electronic records.

Verify every property term before sending

Before sending, compare the agreement’s legal description, parcel identifier, addresses, parties, term, payment provisions, easement scope, maintenance duties, insurance obligations, notices, and exhibits against the source property records. Do not rely on auto-detected fields to validate legal accuracy.

Assign each signing role explicitly

Assign signature, initials, date, and acknowledgment fields to the correct owner, tenant, easement holder, witness, or notary. Use a defined signing order when one party must approve terms before another receives the agreement.

Preserve the signed record and exhibits

Download the completed agreement and audit trail together after the final signature. Store exhibits, amendments, and recording receipts under the same property matter or contract identifier so later reviewers can reconstruct the transaction.

Confirm recording requirements separately

Check state and county requirements before treating the signed agreement as recordable. ESIGN and UETA address electronic transactions, but a jurisdiction may require notarization, witnesses, a particular acknowledgment, or a prescribed recording format for property documents.

Protect signed property records

Encryption in transit:

TLS 1.2 and TLS 1.3

Encryption at rest:

AES-256 encryption at rest

Security certification:

SOC 2 Type II certified

Information security:

ISO 27001 certified

Electronic transactions:

ESIGN and UETA compliant

Protected health information:

HIPAA compliant with BAA

Know the agreement’s legal boundaries

Notarization

May require acknowledgment

Wills

Excluded from ESIGN

Family law

Separate court rules

Real-estate deeds

Recording rules apply

Use supported devices for signing

Access the Lease And Easement Agreement, Form through Chrome, Firefox, Safari, or Edge on Windows and macOS. signNow also provides mobile apps for iOS and Android, with encrypted connections using TLS 1.2 or TLS 1.3.

Supported browsers Chrome, Firefox, Safari, and Edge
Desktop systems Windows and macOS desktops
Mobile access iOS and Android mobile apps

Teams should manage access on approved devices and verify that signers can open the agreement, review exhibits, and complete required fields. Enterprise deployments may connect signNow with SSO, APIs, and managed storage, while property records should follow the organization’s retention and access policy.

Resolve lease and easement signing issues

Review these answers before sending a property agreement, especially when notarization, recording, consumer consent, or signature-invite limits affect completion.

A lease or easement agreement can be signed electronically when the parties demonstrate intent, consent, attribution, and record retention. ESIGN and applicable state law govern electronic transactions; property recording or notarization requirements may still apply separately.

The Business plan includes templates, audit trails, mobile apps, and legally binding eSignatures at $8 per user per month with annual billing. It includes 100 signature invites per user annually; additional invites may incur overage fees.

Use signNow fields for names, dates, property descriptions, legal descriptions, consideration, signatures, and initials. Auto-detected fields should be reviewed manually because signNow cannot determine whether a legal description matches a recorded deed.

Business Premium adds bulk send and quick invite links, which can help when the same agreement structure is sent to multiple owners or tenants. Confirm each recipient's property-specific terms before sending.

For a consumer-facing transaction, ESIGN requires disclosure of the right to receive paper records, access to the electronic format, and a withdrawal process under 15 U.S.C. §7001(c). Configure the process before requesting signatures.

signNow provides an audit trail with timestamps and document history, while ESIGN and UETA establish electronic-record enforceability. A county recorder, lender, or state law may still require notarization, witnesses, or a specific recording format.

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