Option And Structure Lease Agreement This Form
Use a OPTION AND STRUCTURE LEASE AGREEMENT THIS template to make your document workflow more streamlined.
What this option lease agreement does
The Option And Structure Lease Agreement This Form records a property lease that includes an option or structured right, such as a renewal, purchase, extension, or other negotiated choice. The parties identify the premises, lease term, rent, option conditions, exercise process, notices, and signatures. Using signNow, the sender uploads the agreement, reviews detected fillable fields, assigns signature and date fields, sends it to the owner, tenant, or other parties, and stores the completed PDF with its audit trail. State law may impose additional notarization or recording requirements.
Who uses this lease agreement
Real estate
Real-estate owners, property managers, and tenants use the option and structure lease agreement to define premises, rent, lease duration, option rights, notice procedures, and signing responsibilities. They can route the document to each party, preserve the completed PDF, and retain the audit trail with property records.
Legal and construction
Legal and construction teams use the agreement when a property lease includes project access, development conditions, renewal rights, or an option structure. They can assign role-based fields, collect signatures in sequence, and preserve amendments or schedules with the executed lease.
Features for structured lease signing
signNow organizes the parties, option terms, signature fields, and execution evidence needed to complete this lease agreement digitally.
Assigned fields
Assign separate signature, initial, date, and text fields to the owner, tenant, agents, or other parties named in the lease agreement.
Signing order
Route an option and structure lease agreement to multiple parties in the required signing order, reducing version confusion during execution.
Audit trail
Capture timestamps, signer actions, and document history in an audit trail that accompanies the completed lease agreement.
Reusable template
Reuse a prepared lease template while updating premises, rent, option periods, notice details, and party information for each transaction.
Mobile signing
Let property participants review and sign from desktop or mobile devices when an in-person signing meeting is impractical.
Record download
Download the completed PDF and its signing evidence for property, legal, accounting, or project records.
How to prepare this lease agreement
Prepare the option and structure terms, place each signer’s fields, and preserve the executed agreement with its audit trail.
Upload document:
Upload the completed lease agreement PDF. Check fields:
Review detected fields and add missing signature fields. Assign signers:
Assign owners, tenants, agents, and witnesses. Send agreement:
Send the lease for electronic signatures. Store records:
Download the executed agreement and audit trail.
Ways to send and sign the lease
- Use the signNow web app when preparing the option and structure lease agreement, assigning fields, and tracking each signer’s progress.
- Use the signNow mobile app when property owners, tenants, or agents need to review and sign while away from the office.
- Use kiosk mode when multiple parties sign at the same location and a shared device must guide each person through assigned fields.
- Use a shareable signing link for controlled distribution of the lease to an identified group, while confirming signer identity and document version.
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Real-world lease agreement workflows
Real-estate and related teams use signNow to route lease agreements, collect signatures, and retain an auditable execution record.
Real estate
Martin Properties uses signNow to execute real-estate documents online, including lease agreements requiring signatures from property owners and tenants.
- Mobile and offline signing for property transactions
Tim Martin, founder of Martin Properties, says his team processes and executes documents online with built-in security and compliance. That workflow is relevant to lease agreements because parties can review, sign, and return documents without coordinating an in-person meeting, while retaining an electronic record of the signing process.
Legal and construction
Legal and construction teams can adapt the same signNow workflow for option clauses, lease amendments, and contractor occupancy agreements.
- Role-based signing for multiple parties
For a lease agreement containing an option structure, signers can receive the document in a defined order, complete assigned fields, and receive a completed copy. The audit trail preserves signing activity, helping teams organize the executed agreement alongside related property or project records.
Lease agreement issues to check
Option terms may omit the exercise window, notice method, option fee, or rent adjustment formula, creating uncertainty when the option is exercised. Lease parties may sign different versions, leaving the executed agreement inconsistent with the negotiated option and property terms. Missing initials beside amendments or schedules can make it difficult to show that every page and attachment formed part of the agreement. Unclear signer authority can create a dispute over whether an owner, tenant, agent, or property manager had power to bind the party.
Recommended lease workflow setup
Configure the option and structure lease agreement around signer identity, electronic intent, audit evidence, secure transfer, and a documented retention policy.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Capture timestamps and signer actions |
| Document retention | Apply the governing state-law policy |
| Encryption | TLS 1.2/1.3 and AES-256 |
Signer authentication and certificates
PKI certificates:
X.509 certificates:
Two-factor authentication:
SMS OTP:
ID verification:
Audit evidence:
What the lease audit trail records
The signNow audit trail documents how each party accessed, reviewed, and signed the option and structure lease agreement.
Signer authentication:
Timestamp capture:
Document hashing:
Tamper-evident sealing:
Event history:
Audit export:
Lease agreement processing stages
Processing depends on document readiness, signer availability, and whether the agreement requires sequential approval or additional authentication.
Document preparation
Delivery to signers
Signer turnaround
Completion and archival
State rules and document limits
Invalid acknowledgment
Recording rejection
Electronic record exclusion
Filing refusal
Best practices for lease execution
Accurate party details, controlled versions, assigned fields, and organized records reduce disputes over the lease and its option structure.
Verify every party and option term
Control the lease version
Map fields to responsible signers
Archive the signed agreement securely
Legal standing of electronic lease records
An electronically signed option and structure lease agreement can support admissibility when the parties demonstrate intent, consent, attribution, and reliable record retention under ESIGN, 15 U.S.C. ch. 96, and applicable state law such as UETA or New York’s ESRA. Wills, codicils, testamentary trusts, court orders, and certain family-law documents remain excluded.
Lease agreement troubleshooting questions
Resolve signing, authentication, plan, and legal-scope questions before sending the option and structure lease agreement to its parties.
Business includes legally binding eSignatures, templates, and audit trails at $8 per user per month with annual billing. The agreement can be uploaded, fields assigned, sent, signed, and retained within the signNow workflow.
Business Premium adds bulk send at $15 per user per month with annual billing. It can help distribute substantially similar lease agreements, but each agreement still requires accurate property, party, option, and rent information.
Yes. signNow supports mobile apps, so an owner or tenant can review and sign the assigned fields from a mobile device. Confirm that the signer can access the full lease and every attachment before signing.
The audit trail records signing events, timestamps, and document history. Under ESIGN and applicable UETA or ESRA rules, enforceability also depends on intent, consent, attribution, and retaining a reproducible electronic record.
If a lease requires notarization, signNow signing alone does not replace the required notarial act. Check the property’s state law and the notary’s permitted process before treating the agreement as complete.
The Business plan is $8 per user per month with annual billing, while Business Premium is $15 and Enterprise is $30. All paid plans include 100 signature invites per user per year; verify overage charges before high-volume use.
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