Change Order For An Amount In Addition To The Contract Price Form

Use a Change Order For An Amount In Addition To The Contract Price template to make your document workflow more streamlined.

What this change order form does

A Change Order For An Amount In Addition To The Contract Price Form records an approved increase to an existing contract price. It identifies the original agreement, describes the added work or cost, states the additional amount, and documents approval by the parties. In U.S. commercial and construction transactions, the signed change order becomes supporting contract evidence when it clearly connects the price adjustment to the underlying agreement. signNow lets a sender upload the form, place fields, route it to authorized signers, and preserve the completed document with an audit trail.

Construction teams

Owners, general contractors, subcontractors, and project managers use the form to document added work, approved pricing, and authorization before performing work outside the original contract.

Business contracting

Commercial clients, vendors, and legal or procurement teams use it to preserve a clear written record when an existing agreement requires an additional amount.

Contract linkage

Record the original contract reference, approved scope change, added amount, and resulting contract price in one signed document for easier review.

Guided completion

Place signer, date, amount, and approval fields directly on the uploaded form so each party completes the same version.

Signer routing

Route the change order to the contractor, owner, client, or other authorized representatives in the required signing order.

Audit evidence

Capture timestamps, signer actions, and completion records that help connect approval to the final executed change order.

Record control

Keep the executed form with the underlying contract and related project records for organized future reference.

Reusable template

Use reusable templates when the same change order structure applies across projects, while preserving project-specific amounts and descriptions.

Complete the form in signNow

Use this sequence to prepare, sign, and retain the change order without losing the connection to the original contract.

Upload form:
Upload the completed change order PDF to signNow.
Check fields:
Review detected fields and add amount, date, and signature fields.
Route approval:
Add authorized parties and set the signing order.
Send document:
Send the change order for electronic signatures.
Store record:
Review the completed PDF and audit trail before filing.

Connect change orders to business systems

Named integrations can move approved change order records into project, contract, customer, and storage workflows without rekeying every document.

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Setting	Recommendation
Authentication method	Email link with SMS verification
Signature type	Electronic signature with intent
Audit trail	Enabled with completion certificate
Document retention	Retain with contract records
Encryption	TLS 1.2/1.3 and AES-256

Authenticate signer:

Email links, SMS codes, or configured identity checks connect the signer to the signing event.

Capture timestamps:

The audit trail records when the signer opens, reviews, and completes the change order.

Hash document:

The completed PDF receives integrity evidence associated with its finalized document state.

Seal record:

Completion controls help show whether the signed record changed after execution.

Build certificate:

The certificate records signer actions, recipients, timestamps, and completion details for review.

Export trail:

Authorized users can retrieve or export the completed change order and audit evidence.

Prepare document

Confirm the original agreement, added scope, amount, and revised price before sending.

Send to signers

Deliver the completed form to each authorized signer through email or a signing link.

Collect signatures

Monitor signer completion and resolve missing fields or rejected terms before approval.

Complete and archive

Download the signed change order and audit trail with the contract records.

Security for signed change orders

Transport encryption:

TLS 1.2/1.3 data in transit

Storage encryption:

AES-256 data at rest

Control assurance:

SOC 2 Type II certification

Security certification:

ISO 27001 certification

Electronic signatures:

ESIGN and UETA compliant

Activity evidence:

Detailed audit trail records

Avoiding change order documentation gaps

The added amount may be approved without a sufficiently specific description connecting the increase to the original contract.
Different versions can circulate when the revised contract price and effective date are not confirmed before signing.
A project representative may sign without documented authority to approve an increase for the contracting party.
Email approvals can be difficult to authenticate when the final change order lacks a complete audit trail.

Risks of an incomplete change order

Disputed authorization

Weakened proof of approval

Contract ambiguity

Revised price may not bind

Payment dispute

Unsigned scope change lacks evidence

Audit deficiency

Incomplete records impair enforcement

Legal standing of an electronic change order

Under ESIGN, 15 U.S.C. chapter 96, and applicable state electronic-transactions law, an electronic change order may carry the same legal effect as a paper record when intent, consent, signer attribution, and reliable retention are established. UETA generally governs intrastate transactions; New York uses ESRA. Wills, certain court orders, family-law decrees, and other statutory exceptions remain outside this framework.

Why teams look for DocuSign alternatives

Best practices for keeping change orders

Accurate linkage, authorized approval, complete evidence, and a documented retention decision make the added contract amount easier to administer.

Identify the underlying contract

State the original contract date, parties, affected work, additional amount, and revised contract price in the change order. Avoid relying on an attachment that does not identify which agreement the price increase modifies.

Document the price calculation

Confirm the added amount against the approved estimate, proposal, or project authorization before routing. Keep the calculation or supporting approval with the executed change order so later reviewers can understand how the revised price was reached.

Export the signed evidence

Use signNow’s signer fields and audit trail, then download the completed PDF and completion evidence together. Restrict editing after execution and preserve the final files with the original contract’s controlled records.

Set the applicable retention rule

Apply the retention rule that fits the underlying transaction. Federal tax records generally use three years from filing under IRC §6501(a), but the contract, state law, or industry rule may require longer retention.

Features	signNow	DocuSign	Adobe Sign	PandaDoc	Dropbox Sign
Starting annual price	$8/user/month, Business	Not verified	Not verified	Not verified	Not verified
Free trial availability	7 days, no card	Not verified	Not verified	Not verified	Not verified
Bulk send availability	Business Premium, $15/user/month	Not verified	Not verified	Not verified	Not verified
Audit trail availability	Included in Business	Not verified	Not verified	Not verified	Not verified
Subscription invite limits	100 invites per user annually	Not verified	Not verified	Not verified	Not verified

Change order form troubleshooting

Resolve field, routing, evidence, plan, retention, and consent questions before treating the revised contract price as fully approved.

Upload the original PDF again, then inspect detected fields before sending. signNow allows you to place or adjust signature, date, and amount fields manually when automatic detection does not match the change order layout.

Use signNow’s routing controls to add the owner, contractor, or other authorized representative in sequence. The Business plan includes templates and audit trails; confirm every recipient’s authority before sending the revised contract price.

A completed change order can support attribution when the signer demonstrated intent, consented to electronic records, and the record remains reproducible. ESIGN and UETA provide the framework, but contract and state-law requirements still apply.

The Business plan is listed at $8 per user per month when billed annually and includes 100 signature invites per user annually. Additional invite fees may apply; Business Premium adds bulk send for $15 per user monthly annually billed.

Download the completed change order and its audit evidence after all required signatures are collected. Store both with the original agreement and project records, following the retention period required by your contract or industry rule.

For consumer-facing transactions, ESIGN requires disclosure of the right to paper records, electronic-access capability, and consent-withdrawal procedures under 15 U.S.C. §7001(c). Add those disclosures when the change order is presented to consumers.

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