Undersigned On This The Day Of , 20 Form

Use a Undersigned On This The Day Of , 20 template to make your document workflow more streamlined.

What this dated signature form records

The Undersigned On This The Day Of , 20 Form records that a named person signed a document on a specified day, creating a dated evidence point for the related transaction or acknowledgment. It is not a substitute for a specialized government filing, notarization, deed acknowledgment, will, court filing, or other legally prescribed document. With signNow, a sender uploads the form, reviews detected fields, adds signer and date fields, routes it for electronic signature, and retains the completed document with an audit trail showing relevant signing activity.

Individual signers

Individuals who need a dated, signed statement can use this form to identify the signing date, parties, and agreed document context. signNow helps prepare the record, place signature fields, and preserve the completed version with an audit trail for later reference.

Business teams

Businesses can use the form when a contract, authorization, acknowledgment, or internal record requires a clearly dated signature. Teams can route it to the correct signer, monitor completion, and retain the signed copy according to their record policy.

How this form works in signNow

The process moves from document preparation to signer routing, completion, and evidence preservation in a single controlled workflow.

Upload the form: Upload the form and let signNow detect fillable fields.
Check the fields: Review detected fields and add signature, date, and initials fields.
Route for signing: Add each signer, set the signing order, and send the document.
Complete and archive: Signers complete the form; signNow stores the final record and audit trail.

Steps to complete this form

Prepare the dated form in signNow, route it to the correct signer, and preserve the completed record with its supporting audit trail.

Upload:
Upload the form to signNow.
Prepare:
Review detected fields and add missing date fields.
Send:
Assign signers and send the form.
Archive:
Review the signed copy and export its audit trail.

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Field detection

Upload the form and review signNow’s detected fillable fields before adding signer-specific signature, initials, and date fields. This reduces manual setup while keeping the dated record aligned with the uploaded document.

Signer routing

Route the form to named signers by email, with signing order and reminders configured for the transaction. Each signer receives the correct document context instead of an untracked attachment exchange.

Electronic signing

Capture typed or drawn electronic signatures together with the signing event. The resulting record can show intent and attribution evidence required for an electronic transaction under ESIGN and UETA.

Audit trail

Preserve the completed form with signNow’s audit trail, including relevant timestamps and action history. Export the evidence with the signed document for controlled review, storage, or dispute response.

Mobile completion

Use the signNow mobile apps when a signer completes this form away from a desk. The workflow keeps the same fields, routing, and completed-record process across supported signing devices.

Data protection

Protect the completed form with signNow controls that include TLS 1.2/1.3 in transit, AES-256 at rest, ISO 27001 certification, and SOC 2 Type II certification.

Security for signed form records

Transport encryption:

TLS 1.2/1.3 in transit

Stored data:

AES-256 at rest

Security certification:

SOC 2 Type II certified

Information security:

ISO 27001 certified

U.S. eSignature:

ESIGN and UETA compliant

Health information:

HIPAA compliant with BAA

Platform requirements for signing

Complete the Undersigned On This The Day Of , 20 Form through supported browsers on Windows or macOS, or use the signNow mobile apps on iOS and Android. A current browser and an internet connection are needed for online routing and audit-trail updates.

Browsers Chrome, Firefox, Safari, Edge
Desktop Windows and macOS desktop signing
Mobile iOS and Android signNow apps

Organizations should manage access through approved devices and user permissions when this form contains sensitive transaction information. Teams requiring SSO, API connectivity, or advanced controls should confirm availability for their signNow plan, then align configuration with internal security policies and the record’s governing legal requirements.

Setting	Recommendation
Authentication method	Email verification with SMS OTP
Signature type	Typed or drawn electronic signature
Audit trail	Export certificate of completion
Document retention	Apply the underlying record rule
Encryption	AES-256 at rest and TLS 1.2/1.3 in transit

Retention periods for signed records

Retention depends on what this dated form documents; apply the underlying business, tax, and state recordkeeping rule rather than one universal period.

Three years from filing

Apply IRC §6501(a) when the form supports a federal tax record.

Six years for understatement

Retain six years when a 25% income understatement applies under IRC §6501(a).

Indefinite for fraud

Retain indefinitely when fraud or failure to file applies under IRC §6501(a).

Longer period under state law

Use the longer applicable state period when state law governs the underlying record.

Approved business retention period

Preserve the signed copy and audit trail for the organization’s approved record period.

Recordkeeping practices for this form

A clear retention process keeps the dated signature connected to its evidence, business purpose, and applicable U.S. recordkeeping rule.

Keep the signed record with context

Keep the signed form and completion certificate together with the underlying agreement. Record the signing date shown on the form, signer identity, and document version so reviewers can connect the signature to the correct transaction. Apply the retention period required for the business record rather than deleting files solely because signing is complete.

Export the audit trail

Export the signNow audit trail after completion and store it with the signed document in a controlled repository. The audit trail should preserve signer actions, timestamps, and delivery information, helping demonstrate intent and attribution if the dated signature is later questioned in a business dispute.

Restrict access to signed copies

Limit access to people who prepare, send, review, or archive this form. Use role-based permissions and avoid sending completed copies through unsecured channels when they contain names, addresses, transaction details, or other information that should remain confidential.

Apply the applicable retention rule

For tax records, retain the form according to the applicable IRS rule: three years from filing under IRC §6501(a), six years when a 25% income understatement applies, or longer when fraud or a missing return changes the period.

Why teams look for DocuSign alternatives

Organizations seek alternatives when they need different pricing models, stronger native automation, simpler bulk affidavit workflows, or more flexible identity-verification options than those available in a legacy envelope-based vendor.

Troubleshooting this signature workflow

Use these answers to resolve field, authentication, plan, retention, and legal-validity questions before completing the dated signature record.

Upload the original PDF again and inspect detected fields before sending. signNow supports templates and audit trails on the Business plan at $8/user/month when billed annually. Confirm that the signer and date fields correspond to the intended document version before routing it.

A signer can use the email invitation or an available authentication step configured by the sender. For stronger attribution, add SMS OTP or another supported authentication method. The audit trail records signing activity, but it does not replace a notarization or state-required witness process.

The Business plan includes legally binding eSignatures, templates, audit trails, and mobile apps at $8/user/month with annual billing. Business Premium adds bulk send at $15/user/month, while Enterprise adds advanced signer authentication at $30/user/month.

Electronic records must remain accessible and reproducible for the applicable transaction. Export the signed form and audit trail, preserve the original document version, and apply the governing retention rule, such as IRC §6501(a) for applicable federal tax records.

ESIGN and UETA generally recognize electronic signatures when intent, consent, attribution, and record retention requirements are satisfied. Consumer-facing transactions may also require the ESIGN disclosure under 15 U.S.C. §7001(c). State-specific formalities can still control excluded documents.

Do not use this workflow as a substitute for wills, codicils, testamentary trusts, court orders, official court filings, or family law decrees. ESIGN excludes these categories, and state law may impose additional notarization, witness, or filing requirements.

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