The Parties Have Reached An Agreement Both Parties Have Signed The Form
Use a The Parties Have Reached An Agreement both Parties Have Signed The template to make your document workflow more streamlined.
What this signed agreement means
A signed agreement is a document in which the parties have accepted stated terms and completed their assigned signature actions. This page applies to a completed agreement rather than a named IRS, USCIS, or state-issued form, so its legal effect depends on the transaction, the parties’ intent, applicable state law, and any required formalities. In the United States, ESIGN, 15 U.S.C. ch. 96, and UETA generally recognize electronic signatures when intent, consent, attribution, and record retention requirements are satisfied. Wills, certain court filings, and specified family-law documents are excluded.
Who uses this signed agreement
Legal services
Legal services teams use completed agreements for contracts, amendments, settlement terms, and client approvals, with role-based routing and an audit trail supporting later review.
Regulated and field teams
Real estate, construction, healthcare, and financial-services teams use signed agreements for leases, bids, consent records, service terms, and approvals, subject to industry-specific rules.
How the signed agreement workflow works
The signNow workflow turns a partially completed agreement into a controlled signing package with assigned fields, recipient routing, and an auditable final record.
Upload: Upload the agreement into signNow and let the editor detect available fillable fields. Prepare: Add or correct signature, initials, date, and text fields for each party. Route: Send invitations or create a signing link for the designated recipients. Archive: Collect signatures, then preserve the completed agreement and audit trail.
How to complete the signed agreement
Use signNow to upload the agreement, check its fields, route it to the parties, and preserve the completed document with its audit trail.
Upload the agreement:
Upload the signed agreement and confirm every page is present. Check the fields:
Review detected fields and add signature, date, and initials fields where needed. Assign signers:
Assign each signature field to the correct party before sending. Complete and store:
Send the agreement, collect signatures, and retain the completed record.
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Key features for signed agreements
signNow connects document preparation, recipient routing, electronic signatures, and audit evidence for agreements that require review and approval by multiple parties.
Field preparation
Upload the agreed document, review detected fields, and correct signature, date, initials, and text fields before routing it to the parties.
Signer assignment
Assign each required action to a named recipient so every party signs the intended portion of the agreement in sequence.
Recipient routing
Send through email invitations or signing links, allowing parties to review the same prepared agreement before completing their signatures.
Audit evidence
Capture signing events, timestamps, and recipient actions in an audit trail that can accompany the completed agreement during review.
Reusable templates
Use signNow templates when the same agreement structure is reused, while checking transaction-specific terms before every new signing request.
Controlled storage
Download the completed agreement and supporting audit trail for controlled storage under the applicable business or regulatory retention rule.
Recommended agreement workflow setup
Configure the signing workflow around signer attribution, a reproducible audit record, appropriate encryption, and the retention rule governing this agreement.
| Setting | Recommendation |
|---|---|
| Authentication method | Email invitation with SMS OTP |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Export with completed agreement |
| Document retention | Apply the governing record rule |
| Encryption | TLS 1.2/1.3 and AES-256 |
Processing stages for a signed agreement
The agreement moves from document preparation through signer delivery, completion, and preservation with its audit evidence.
Document preparation
Delivery to parties
Signer turnaround
Completion and archival
Retention periods for signed agreements
Retention depends on the agreement’s subject matter and industry. Apply the governing rule, preserve the audit trail, and check state requirements before deletion.
Three years for tax records
Six years for substantial understatement
Six years for HIPAA records
Six years for broker records
Seven years for audit records
Platform requirements for signing
The agreement can be prepared through supported desktop browsers, including Chrome, Firefox, Safari, and Edge, on Windows or macOS. Signers can also use the signNow mobile apps for iOS and Android, subject to current app and operating-system support requirements.
Browsers Chrome, Firefox, Safari, and Edge Desktop systems Windows and macOS desktop access Mobile apps iOS and Android signNow apps
Organizations should manage access through approved devices and browser versions, protect account credentials, and confirm that signers can receive email or SMS authentication. Teams needing SSO, API connectivity, or advanced controls should evaluate the Enterprise or Site License options against their identity, records, and integration requirements.
Legal standing of the signed agreement
Under ESIGN, 15 U.S.C. ch. 96, and applicable UETA or New York ESRA provisions, an electronic agreement can be admissible when intent, consent, attribution, and reliable record retention are shown. Wills, codicils, certain court filings, and specified family-law documents remain excluded under 15 U.S.C. §7003.
Troubleshooting signed agreements
These answers address field assignment, signer access, consent, plan limits, and the U.S. legal boundaries affecting electronically signed agreements.
On the Business plan, upload the agreement, place signature fields, and assign each field to a recipient before sending. If fields are missing, use signNow’s editor to add them manually. The completed document and audit trail provide evidence of the signing sequence under ESIGN and UETA.
A signer can review the agreement through the signNow email invitation or signing link. If access fails, confirm the recipient email address and resend the invitation. Business Premium includes quick invite links, while all paid plans provide audit trails for completed documents.
Use SMS OTP or another available authentication method when stronger signer attribution is needed. signNow’s Enterprise plan adds advanced signer authentication. Authentication supports evidence of attribution, while ESIGN and UETA also require intent, consent, and record reproducibility.
For consumer-facing agreements, provide the electronic-record disclosure required by ESIGN, including paper-record access and consent-withdrawal procedures. signNow can capture the signing event and audit trail, but the sender remains responsible for delivering the legally required disclosure.
The Business plan is listed at $8 per user per month with annual billing and includes 100 signature invites per user yearly. Business Premium is $15 and includes bulk send. Additional invites may create overage charges under subscription plans.
signNow is ESIGN and UETA compliant, but those laws do not make every document eligible for electronic signing. Wills, codicils, testamentary trusts, certain court filings, and specified family-law documents remain excluded under 15 U.S.C. §7003.
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