Lis Pendens Form
Use a Lis Pendens template to make your document workflow more streamlined.
What a lis pendens form does
A Lis Pendens Form is a notice that alerts the public that a lawsuit may affect ownership or title to identified real property. In the United States, the notice usually identifies the court case, parties, property description, and recording information, then is filed with the appropriate county recorder or court under state law. Its purpose is to provide constructive notice to later purchasers, lenders, and other interested parties. A lis pendens does not decide ownership, replace a complaint, or itself transfer an interest in real estate.
Who works with a lis pendens notice
The form is most useful to legal and real estate teams handling litigation that may affect a specific property title.
Real estate litigators prepare property-specific notices identifying the pending case, legal description, parties, and requested recording jurisdiction before sending documents for review. Title and escrow professionals use organized notice workflows to identify recorded litigation affecting a transaction, while confirming that filing authority and local procedures come from the relevant county. Property owners and lenders review a lis pendens when litigation may affect title, but should obtain counsel before relying on the notice or challenging its validity.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
How the lis pendens workflow works
The signNow workflow moves the prepared property notice from upload through field review, signing, and evidence storage.
Upload notice: Upload Detect fields: Detect Collect signatures: Sign Store evidence: Archive
Complete a lis pendens form online
Use signNow to prepare the notice, capture required signatures, and preserve evidence before submitting it through the applicable recording process.
Upload notice:
Upload the final lis pendens PDF. Check fields:
Review auto-detected fields and add missing fields. Assign recipients:
Assign counsel, client, or notary roles. Send document:
Send for review and required signatures. Save evidence:
Download the signed PDF and audit trail.
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Choose a lis pendens signing method
- Use the signNow web app to upload the property-specific notice, place fields, and route it when counsel and multiple reviewers need a controlled record.
- Use the signNow mobile app when an authorized reviewer must inspect or sign the notice away from the office, subject to the applicable filing rules.
- Use kiosk mode for an in-person signing station only when the organization’s process and jurisdiction allow that arrangement for the required signatures.
- Generate a shareable signing link when a verified recipient needs direct access, then confirm identity, completion, and the separate recording submission.
Set up a controlled lis pendens workflow
Configure access, signing evidence, retention, and encryption before preparing a property-specific notice.
| Setting | Recommendation |
|---|---|
| Authentication method | Two-factor authentication for authorized filers |
| Signature type | Electronic signature where state rules permit |
| Audit trail | Retain signer identity, timestamps, and actions |
| Document retention | Follow the applicable court and state schedule |
| Encryption and user provisioning | AES-256 storage with role-based access |
Best practices for a lis pendens notice
Accuracy and jurisdictional review matter more than speed when preparing a notice that may affect property title and later transactions.
Verify property and case identifiers
Check county recording requirements
Preserve the complete signing record
Document the recording outcome
Review the lis pendens audit trail
The audit trail records signing evidence separately from the county’s decision to accept, index, or record the notice.
Authenticate signer:
Capture timestamps:
Hash document:
Seal record:
Create certificate:
Export audit trail:
Security for lis pendens records
TLS 1.2/1.3 and AES-256:
ISO 27001 and SOC 2 Type II:
Role-based document permissions:
Two-factor authentication options:
Timestamped document history:
ESIGN and UETA compliance:
State rules affect recording validity
Recording deadline
Missing notarization
Wrong property data
Unrecorded lis pendens
Process a lis pendens notice
Processing time depends on state law, county recording procedures, required review, and whether notarization or court submission is required.
Prepare property details
Route for review
Complete required signing
File and archive
Lis pendens form troubleshooting
Resolve document, signing, and filing questions separately because signNow manages the electronic workflow, while state and county authorities control recording acceptance.
Upload the source PDF again and check whether the notice contains selectable text. signNow can detect fillable fields after upload, but a scanned image may require manual placement of text, date, signature, and acknowledgment fields. Verify every detected field against the property and case information.
Confirm that the signer’s email address is correct, the assigned role is active, and required fields are not left unassigned. Business plans include templates and audit trails; Business Premium adds bulk send, but neither plan determines whether a county accepts the completed filing.
A signNow audit trail records signing activity, including timestamps and actions, and the completed document can be downloaded with its certificate of completion. Use that evidence to document the signing process, but retain separate proof that the county accepted and recorded the notice.
Electronic signatures generally receive legal recognition under ESIGN and UETA when intent, consent, attribution, and record retention are established. However, 15 U.S.C. §7003 excludes official court filings and several document categories, so counsel must confirm the filing method and state recording rules.
Business is listed at $8 per user per month when billed annually, with a seven-day free trial and no credit card required. Business Premium is $15 per user per month annually and adds bulk send; competitor pricing for this workflow is not verified here.
Use role-based access, two-factor authentication where appropriate, and signNow’s encrypted storage. signNow reports TLS 1.2/1.3 in transit, AES-256 at rest, ISO 27001 certification, and SOC 2 Type II certification; these controls do not replace legal review or county security requirements.
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