Unanimous Consent Form
Use a Unanimous Consent Form template to make your document workflow more streamlined.
Understand the unanimous consent form
A Unanimous Consent Form records every authorized member’s approval of a company action without holding a formal meeting. It commonly identifies the entity, describes the resolution, states the effective date, and provides signature blocks for each consenting person. The signed record can document approval of matters such as organizational decisions, contracts, banking actions, or appointments, but its validity depends on the entity’s governing documents and applicable state law. signNow lets a sender upload the form, place fields, route it to signers, and retain the completed document with an audit trail.
Who benefits from unanimous consent workflows
Unanimous consent workflows help organizations coordinate legally significant approvals when every authorized signer must approve the same written resolution.
A solo professional forming or managing a U.S. business can circulate one resolution to authorized members, collect each required signature, and retain the completed consent without coordinating a meeting date or exchanging separate PDF copies. A legal or corporate-services team can reuse a controlled unanimous consent template for entity actions, assign signing order, and preserve resolutions with audit trails when supporting multiple companies, subsidiaries, or member-managed organizations. An enterprise governance group can route board or member approvals through role-based signers, connect records to systems such as NetSuite or Microsoft 365, and retain a consistent electronic record across departments and entities.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Complete unanimous consent in four steps
The signNow workflow turns an approved resolution into a coordinated, traceable consent record.
Upload form: Upload the completed consent template. Add fields: Detect or place names, dates, resolutions, and signature fields. Send consent: Route the resolution to every required consenting member. Store evidence: Collect signatures and preserve the final record.
Prepare and sign the consent form
Follow these steps to turn an approved company resolution into a complete, traceable unanimous consent record.
Upload form:
Upload the unanimous consent PDF. Place fields:
Add resolution, date, and signature fields. Assign signers:
Assign every authorized member as a signer. Send document:
Send and monitor completion status. Archive evidence:
Download the signed record and audit trail.
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Review the unanimous consent audit trail
The audit trail links each signer’s identity and action to the final unanimous consent document for later governance review.
Authenticate signer:
Capture timestamp:
Hash document:
Seal record:
Log actions:
Export trail:
Configure a controlled unanimous consent workflow
Choose authentication, signature, audit, retention, and encryption controls that match the consent record’s legal and business context.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP |
| Signature type | Intent-based electronic signature |
| Audit trail | Capture timestamps, actions, and signer identity |
| Document retention | 6 years for HIPAA records under 45 CFR 164.530(j) |
| Encryption | TLS 1.2/1.3 in transit and AES-256 at rest |
Authenticate signers for unanimous consent records
PKI certificates:
X.509 certificates:
Two-factor authentication:
SMS OTP:
ID verification:
Authentication evidence:
Apply retention practices to consent records
Keep the executed resolution, signer evidence, and retention decision together so the company can explain and reproduce its unanimous approval.
Export the signed form with audit evidence
Match retention to the record’s purpose
Preserve the final approved resolution
Control access to archived records
Key features for unanimous consent forms
signNow combines field preparation, coordinated signing, authentication, audit evidence, and storage controls for written company approvals.
Field placement
Upload a prepared unanimous consent document and place fields for the entity name, resolution, effective date, member names, signatures, and dates without rebuilding the form from scratch.
Multi-signer routing
Send one controlled document to every required consenting member, keeping the resolution text consistent while assigning each person’s signature and date fields separately.
Audit trail
Capture signer actions, timestamps, and document history so the company can show how each member approved the same written resolution.
Signer verification
Use SMS OTP or stronger authentication controls when the entity’s policy requires additional evidence connecting each signature to its intended signer.
Secure storage
Keep the executed consent and completion evidence together in a retrievable electronic record that supports internal governance reviews and authorized access.
Business integrations
Connect signNow with Microsoft 365, NetSuite, Google Drive, Box, or Salesforce to move consent records into established business workflows after signing.
Troubleshoot unanimous consent signing issues
Resolve plan, authentication, audit-trail, and enforceability questions before relying on a signed unanimous consent record.
Business includes legally binding eSignatures, templates, and audit trails at $8/user/month when billed annually. Upload the unanimous consent document, place fields, and send it through the signing workflow rather than relying on an email attachment alone.
Business Premium adds bulk send at $15/user/month billed annually. Use it when substantially identical unanimous consent documents must be distributed to multiple recipients, then review each completed document and its audit trail separately.
signNow is ESIGN and UETA compliant, but those laws do not make every document electronically signable. Confirm that the company’s governing documents, state law, and transaction requirements permit electronic execution before sending the consent form.
Use signNow’s audit trail to preserve signer actions, timestamps, and document history. For governance records, export the completed form and audit evidence together, then apply the company’s approved retention policy and access controls.
Enterprise costs $30/user/month when billed annually and adds advanced signer authentication, formula fields, and conditional fields. Those controls can help when consent routing depends on role, entity, or transaction-specific information.
A completed electronic consent may be evidentiary under ESIGN and applicable state law when intent, consent, attribution, and accurate record reproduction are established. Electronic execution does not replace required notarization or legal formalities for excluded documents.
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