Employment Agreement Form
Use a Employment Agreement Form Sample template to make your document workflow more streamlined.
What an employment agreement form does
An Employment Agreement Form records the terms under which an employer hires an employee and provides a structured record for review and signature. It can identify the parties, position, compensation, start date, work expectations, confidentiality terms, benefits, termination provisions, and applicable policies. With signNow, the sender uploads the agreement, reviews detected fillable fields, assigns fields to the employer and employee, sends the document, and stores the completed copy with its audit trail. Electronic signatures may be recognized under the federal ESIGN Act and applicable state law, including UETA or New York ESRA.
Who benefits from employment agreements
Employment Agreement Forms help employers document hiring terms consistently, whether one person is joining a small practice or a large U.S. organization.
A solo professional can send an employment agreement to a new hire, collect signatures remotely, and keep the completed terms with a timestamped signing history. A growing employer can reuse an approved employment agreement template, assign HR and employee fields, and maintain consistent onboarding records across departments. An enterprise HR team can manage delegated sending, administrator permissions, and signed employment records through controlled signNow workflows and integrations.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Who uses this employment form
Employers and HR
Employers and HR teams use the form for employee contracts, offer terms, confidentiality clauses, compensation details, work schedules, benefits, and termination provisions. The document gives both parties a reviewable record of agreed employment terms and supports remote signing through signNow.
Employees and hires
Employees review the position, compensation, start date, policies, and signature requirements before accepting. Contractors or other nonemployee workers may require different agreements, so the organization should select the document that matches the legal relationship and applicable state law.
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How employment agreements move forward
The agreement moves from preparation to assigned signatures, then becomes a documented electronic record.
Upload agreement: The employer uploads the employment agreement into signNow. Detect fields: signNow detects fields for names, dates, signatures, and initials. Route document: The sender assigns fields and sends the agreement to each signer. Store record: Signers complete the form; signNow records completion and audit details.
Complete an employment agreement online
Prepare the employment agreement, assign both parties, and preserve the completed record through signNow.
Upload document:
Upload the completed employment agreement. Check fields:
Review detected fields and add missing signature, date, or initials fields. Assign signers:
Assign each field to the employee or employer. Send and track:
Send the agreement and monitor its audit trail.
Recommended agreement workflow settings
Configure the employment agreement workflow to identify signers, capture intent, protect records, and limit access to authorized users.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP |
| Signature type | Electronic signature with signer intent |
| Audit trail | Enable timestamped action history |
| Document retention | Retain signed records under company policy |
| Encryption and access | AES-256 storage with administrator controls |
Security for employment agreements
Encryption:
SOC 2 Type II:
ISO 27001:
Electronic signature law:
Data in transit:
Stored data:
Platform requirements for signing
Employment Agreement Form workflows can be opened in Chrome, Firefox, Safari, or Edge on Windows and macOS. Signers can also use signNow mobile apps on iOS and Android to review and complete assigned fields.
Supported browsers Chrome, Firefox, Safari, Edge Operating systems Windows, macOS, iOS, Android Mobile apps signNow mobile apps for iOS and Android
Organizations should confirm that managed devices permit document access, email delivery, and any selected authentication method. Enterprise deployments may also evaluate SSO, API access, administrator provisioning, and retention controls before connecting employment agreements to HR systems.
Risks from incomplete agreements
Disputed terms
Weaker evidence
Contract gaps
Attribution dispute
Employment agreement troubleshooting
Resolve field, delivery, signature, plan, and retention questions before sending an Employment Agreement Form.
Upload the employment agreement as a supported document, then inspect signNow’s detected fields before sending. Add missing employee, employer, date, initials, or signature fields manually so every required term has an assigned completion action.
Confirm that the employee’s email address is correct and resend the invitation from the document workflow. If stronger identity evidence is needed, use available authentication controls, such as SMS OTP, before the employee signs.
Electronic signatures for eligible U.S. employment transactions may be recognized under ESIGN and applicable state law. Preserve signer intent, consent, attribution, and a reproducible record; obtain legal review when state-specific requirements apply.
The Business plan is listed at $8 per user per month when billed annually and includes legally binding eSignatures, audit trails, templates, and mobile apps. The signNow pricing source states that subscription plans include 100 signature invites per user annually.
Business Premium is listed at $15 per user per month when billed annually and adds bulk send, kiosk mode, request payments, and quick invite links. Use it when HR must send the same agreement to many employees.
For health-related employment records containing protected health information, HIPAA compliance requires a business associate agreement. The HIPAA retention rule is six years from creation or the last effective date under 45 CFR §164.530(j).
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