Based Paint Disclosure Form
Use a Based Paint Disclosure template to make your document workflow more streamlined.
What the disclosure form does
A Based Paint Disclosure Form records that parties received and acknowledged information about possible lead-based paint hazards connected with a residential property. The completed record identifies the property, presents the applicable disclosure statements, captures required acknowledgments and signatures, and preserves a copy for the transaction file. With signNow, a sender uploads the form, reviews or places fillable fields, assigns each field to a signer, and sends the document electronically. Signers review the contents and sign; signNow then stores the completed document with an audit trail. Federal and state requirements should be checked for the transaction.
Who uses this disclosure form
Property managers
Property managers and landlords use the form to document hazard disclosures for a named rental property before the tenant completes the lease workflow. They identify the property, provide the required disclosure language, obtain tenant acknowledgment, and retain the signed record with the lease file.
Real estate parties
Real estate brokers, sellers, and buyers use the form during a residential transaction involving a covered property. The disclosure is connected to the property address and transaction record, then routed to the required parties for review, acknowledgment, and electronic signing.
How this disclosure workflow works
The workflow turns a property disclosure into a controlled electronic record without changing the statements presented to the signers.
Upload: Upload the Based Paint Disclosure Form Prepare: Place and assign property-specific fields Route: Send the disclosure to required parties Archive: Store the signed record and audit trail
Complete the disclosure in signNow
Use this workflow to prepare the property disclosure, route it to the correct parties, and preserve the completed record with its audit trail.
Upload form:
Upload the completed disclosure template Check fields:
Review detected fields and add missing ones Assign signers:
Assign property parties to required fields Complete record:
Send, collect signatures, and store the record
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Recommended disclosure workflow setup
Configure the Based Paint Disclosure Form workflow around signer attribution, accurate property records, controlled access, and reproducible audit evidence.
| Setting | Recommendation |
|---|---|
| Signer authentication method | Email link with SMS verification |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Enabled for every disclosure |
| Document retention | Property-specific written retention policy |
| Encryption | TLS 1.2/1.3 and AES-256 |
How the audit trail records signing
The signNow audit trail connects each signing event to the Based Paint Disclosure Form, helping the transaction file preserve evidence of review, consent, and completion.
Authenticate signer:
Capture timestamps:
Track document history:
Seal record:
Confirm completion:
Retrieve evidence:
Security for signed disclosures
Stored data:
Data transfers:
Security reporting:
Information security:
Protected information:
Privacy controls:
Mobile options for signing
The signNow mobile apps support completing and signing a Based Paint Disclosure Form on iOS and Android devices. Camera-based capture can convert a paper copy into a document for review and field placement.
Mobile apps iOS and Android apps Offline mode Offline signing available Document capture Camera-based document capture
Offline signing can help property staff work where connectivity is limited, subject to synchronization when the device reconnects. Before sending the disclosure, confirm that the captured property address, hazard statements, signer assignments, and required dates remain readable and accurate.
Risks of incomplete disclosure records
Disclosure evidence
Hazard disputes
Transaction delays
Missing records
Privacy and disclosure pitfalls
The completed disclosure may expose tenant names, addresses, signatures, and hazard information when access permissions are broader than the transaction team requires. A signer may complete the form without documented electronic-record consent, creating uncertainty about whether the signed disclosure can be reproduced and relied upon. Shared links, downloaded copies, or forwarded email attachments can place the signed disclosure outside the organization’s controlled access environment. Multiple property versions can create conflicting disclosures when staff do not identify the address, transaction, and signature date consistently.
Record-keeping practices for disclosures
A defensible record connects the property, disclosure statements, signer consent, completed form, and audit history without importing retention periods from unrelated records.
Set a property-specific retention rule
Export the audit trail
Limit access to transaction staff
Preserve the original signed record
Troubleshooting signed property disclosures
Resolve field, consent, evidence, plan, and privacy questions before relying on a completed Based Paint Disclosure Form in the transaction file.
The signNow Business plan includes templates, audit trails, mobile apps, and legally binding eSignatures at $8/user/month when billed annually. Review the uploaded PDF, confirm field assignments, and save the corrected template before sending the disclosure again.
Use signNow’s field assignment tools to give property-specific fields to the landlord, seller, buyer, or tenant. Auto-detected fields should be reviewed manually because a misplaced acknowledgment or signature field can associate the wrong statement with a signer.
ESIGN and UETA recognize electronic signatures when intent, consent, attribution, and record reproducibility are established. For consumer-facing records, 15 U.S.C. §7001(c) requires electronic-record disclosures and access considerations; obtain any required consent before sending.
signNow captures timestamps, signer actions, document history, and completion evidence in an Audit Trail. Export that trail with the signed disclosure and retain both records under the brokerage, landlord, or transaction policy.
Business Premium is listed at $15/user/month annually and includes bulk send and kiosk mode. Use bulk send only when each property record is independently reviewed; do not reuse one disclosure across different addresses.
HIPAA compliance requires a business associate agreement and applies to protected health information, not automatically to a property disclosure. Use access controls and encryption for personal information, while confirming any separate state privacy obligations.
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