Request Time Form
Use a Sample Request Time template to make your document workflow more streamlined.
What Request Time Form records
Request Time Form is a workplace document used to capture a person’s request for time, the relevant dates or hours, and the responsible reviewer’s decision. In signNow, the sender uploads the form, identifies fillable areas, assigns fields to the requester and approver, and sends it electronically. Each participant reviews the information, signs where assigned, and receives a completed copy. The audit trail records document activity, signer actions, and timestamps. Organizations should align the form’s fields, access rules, and retention period with their own payroll, leave, and employment policies.
Who completes Request Time Form
Managers
Managers can use Request Time Form to review requested dates, hours, or schedule changes and document an approval decision. Assigning reviewer fields keeps the request and authorization connected in one signed record.
Requesters
Employees, contractors, or staff members can complete the requester fields from a desktop or mobile device. The form can capture the requested time, supporting explanation, date, and signature before routing it for review.
How Request Time Form moves
The signNow workflow takes Request Time Form from an uploaded blank document to a signed, reviewable record.
Upload the form: Upload the Request Time Form to signNow and review its pages. Prepare fields: Auto-detect fillable areas, then correct or add date, hours, reason, and signature fields. Route for signatures: Assign requester and approver fields before sending the form by email or signing link. Complete and store: Collect signatures, download the completed form, and retain its audit trail.
Complete Request Time Form online
Follow these signNow steps to prepare the form, collect the required signatures, and preserve the completed record.
Upload:
Upload the Request Time Form. Check fields:
Review auto-detected fields. Assign:
Assign requester and approver roles. Complete:
Send, sign, and download.
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Features for completing Request Time Form
signNow connects form preparation, field assignment, electronic signatures, audit evidence, and controlled storage for Request Time Form workflows.
Field detection
Upload the Request Time Form and let signNow detect likely fillable areas before you review, correct, and assign fields for the requester and approver.
Role assignment
Route the request electronically to the people responsible for submitting and approving time information, reducing manual handoffs between employees and managers.
Mobile signing
Collect typed or drawn signatures from desktop or mobile devices while keeping the requester’s details and approval decision in one completed record.
Signing links
Use email delivery or a shareable signing link when the requester needs access to the same Request Time Form outside a scheduled meeting.
Audit evidence
Capture signer actions and timestamps in an audit trail that can accompany the completed Request Time Form during internal review or records management.
Secure storage
Store completed Request Time Form records with controlled access and encryption aligned with the organization’s employee-data and retention requirements.
Platform requirements for Request Time Form
Request Time Form can be prepared and signed through signNow in supported desktop browsers, including Chrome, Firefox, Safari, and Edge, on Windows or macOS. signNow also provides mobile apps for iOS and Android.
Browsers Chrome, Firefox, Safari, Edge Desktop systems Windows and macOS desktops Mobile systems iOS and Android mobile apps
Organizations should manage browser updates, device access, and user permissions through their own IT policies. Teams using API connections, SSO, or managed devices should confirm the selected signNow plan and configuration before deploying Request Time Form broadly.
Recommended Request Time Form setup
Configure signer identity, signature capture, audit evidence, retention, encryption, and access provisioning before sending Request Time Form.
| Setting | Recommendation |
|---|---|
| Authentication method | Email link with SMS OTP |
| Signature type | Typed or drawn e-signature |
| Audit trail | Retain certificate of completion |
| Document retention | Apply the employer records schedule |
| Encryption | TLS 1.2/1.3 and AES-256 |
Preserve Request Time Form records responsibly
A clear retention process protects the signed form, its audit evidence, and the personal information included in each time request.
Apply the applicable retention rule
Export the audit trail
Limit access to completed records
Document the deletion decision
Retention periods for signed records
Request Time Form does not have one universal retention period. Apply the rule that matches the record’s actual payroll, health, tax, financial, or audit purpose.
3 years — payroll records
6 years — HIPAA records
3 years — tax records
6 years — broker records
7 years — audit records
Risks from incomplete time requests
Unapproved request
Changed time details
Incomplete audit trail
Exposed employee data
Troubleshoot Request Time Form workflows
Resolve field assignment, delivery, plan, consent, and record-retention issues before relying on a completed Request Time Form.
Upload the original Request Time Form again and check whether the file is a supported PDF or document. signNow can auto-detect fields, but the sender should verify every detected date, hours, explanation, and signature field before sending.
Open the document in signNow’s editor and assign each requester and approver field to the correct recipient. An unassigned field can prevent completion or leave required information outside the intended signer’s responsibility.
Use a signing link when the requester should access the same Request Time Form without relying on a single email message. Confirm the recipient’s identity and apply stronger authentication when employee information requires it.
The Business plan includes legally binding eSignatures, templates, audit trails, and mobile apps at $8 per user per month when billed annually. Business Premium adds bulk send and is priced at $15 per user per month annually.
For a consumer-facing Request Time Form, obtain electronic consent and provide the disclosures required by 15 U.S.C. §7001(c), including access to electronic records and a method to withdraw consent when applicable.
Export the completed Request Time Form and its audit trail after all signatures are collected. ESIGN and UETA recognize qualifying electronic signatures, but the organization remains responsible for accurate fields, signer attribution, access controls, and retention.
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