Agreement Between Company Employee Form
Use a Agreement Between Company Employee template to make your document workflow more streamlined.
What this employee agreement form does
An Agreement Between Company Employee Form records the terms governing an employment relationship between a company and its employee. It can identify the parties, role, compensation, duties, confidentiality obligations, work conditions, effective date, and signatures. The company prepares the document, reviews each provision, and sends it to the employee for approval and signing. In the United States, electronic execution may be recognized under the ESIGN Act and applicable state law, including UETA, when intent, consent, attribution, and reliable record retention are established.
Who uses this employee agreement
Human resources
Human resources teams use the form for offer letters, employment agreements, confidentiality terms, policy acknowledgments, and amendments. They assign company and employee roles, confirm required fields, and retain the signed record for personnel administration.
U.S. employers
Small businesses, professional practices, and operating companies use the form to document employee duties, compensation, work rules, intellectual-property terms, and approval authority before work begins or changes.
How the agreement workflow works
Complete the company-specific terms first, then use signNow to prepare, route, sign, and retain the agreement.
Upload agreement: Upload the company’s completed employee agreement. Check fields: Review detected fields and add missing signature dates. Send for signing: Send the agreement to the employee and company signer. Archive record: Store the executed agreement with its audit trail.
Complete the agreement in signNow
Prepare the company’s exact terms before routing the agreement to the employee and authorized company signer.
Upload document:
Upload the completed employee agreement PDF. Prepare fields:
Review detected fields and add required fields. Assign signers:
Assign employee and company signer roles. Complete workflow:
Send, monitor, and download the executed record.
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Legal standing of the agreement
A signed employee agreement can support a U.S. business record when the parties show intent, consent to electronic transactions, signer attribution, and reliable retention and reproduction. ESIGN and applicable UETA rules generally recognize qualifying electronic signatures, but wills, court orders, family-law decrees, and other statutory exclusions remain outside that framework.
Risks of incorrect execution
Enforceability dispute
Missing audit trail
Unauthorized disclosure
State-law mismatch
Privacy and disclosure pitfalls
Including employee Social Security numbers, health information, or bank details without limiting access increases exposure if the executed agreement is downloaded or shared. Failing to capture electronic consent can leave the company unable to show that the employee agreed to receive or sign records electronically. Using one shared account for company and employee signatures weakens signer attribution and makes the audit trail difficult to interpret. Sending an outdated agreement version can create conflicting duties, compensation terms, or confidentiality obligations that require later correction and re-execution.
Retention and record-keeping practices
Use a documented retention schedule, preserve execution evidence, and control access to every employee agreement and amendment.
Choose a documented retention period
Export the audit trail with the agreement
Limit access to personnel records
Archive the executed version securely
Recommended agreement workflow setup
Configure the agreement workflow around signer identity, execution evidence, secure storage, and controlled employee access.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS OTP |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Enabled for every signer action |
| Document retention | Follow applicable state and federal rules |
| Encryption | TLS 1.2/1.3 and AES-256 |
Security for employee agreements
Data in transit:
Stored records:
Security reporting:
Information security:
Electronic signatures:
Health information:
Pricing and plan comparison
For employee agreements, signNow pricing and plan details are verified below; competitor figures and features are marked when unavailable.
| Features | signNow | DocuSign | Adobe Sign | PandaDoc | Dropbox Sign |
|---|---|---|---|---|---|
| Annual starting price | $8/user/month, Business | Not verified | Not verified | Not verified | Not verified |
| Free trial | 7 days, no card required | Not verified | Not verified | Not verified | Not verified |
| Bulk send | Business Premium, $15/user/month | Not verified | Not verified | Not verified | Not verified |
| Audit trail | Included with Business plan | Not verified | Not verified | Not verified | Not verified |
| HIPAA compliance | Available with BAA requirement | Not verified | Not verified | Not verified | Not verified |
Employee agreement troubleshooting
Resolve document preparation, signer authentication, plan-limit, and retention questions before relying on an executed employee agreement.
Upload the original agreement again and inspect its page layout. signNow can detect fillable areas, but scanned images or unusual PDF structures may require manually placing signature, date, and text fields before sending.
The Business plan includes legally binding eSignatures, templates, audit trails, and mobile apps at $8 per user per month when billed annually. Business Premium adds bulk send at $15 per user per month annually.
Use signNow’s audit trail to preserve the signing sequence, timestamps, signer actions, and completion record. For electronic enforceability, also retain evidence of intent, consent, attribution, and accurate reproduction under ESIGN and applicable UETA rules.
The signNow Business plan includes 100 signature invites per user per year, with overage fees. The Site License uses $1.50 per signature invite and is designed for unlimited users handling 1,000 or more documents annually.
For a healthcare agreement containing protected health information, signNow states that HIPAA compliance requires a business associate agreement. HIPAA’s six-year documentation rule under 45 CFR §164.530(j) applies to covered records, not every employment agreement.
If a required signature is missing, reopen the signing workflow or create an amendment rather than editing the executed PDF. Preserve the original audit trail and identify the replacement or supplemental agreement clearly.
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