Unanimous Written Consent Form
Use a Unanimous Written Consent template to make your document workflow more streamlined.
What a unanimous written consent does
A Unanimous Written Consent Form records every eligible member’s written approval of a company action without requiring a meeting. It identifies the entity, describes the resolution, states its effective date, and captures each member’s signature and capacity. State corporate law and the company’s governing documents determine whether unanimous consent is permitted and which approvals are required. Under ESIGN, 15 U.S.C. chapter 96, and applicable UETA rules, electronic records and signatures may satisfy writing and signature requirements when intent, consent, attribution, and reliable retention are established.
Business types using written consents
The form is useful wherever company law and governing documents permit approval without a meeting, from a single-owner practice to a distributed enterprise.
Solo professional practices use unanimous consents to document owner approvals for bank resolutions, contracts, or changes in business authority without scheduling a formal meeting or gathering paper signatures from every participant. Growing LLCs and corporations use reusable consent templates to approve financing, appointments, or major transactions while preserving each member’s capacity, signature, effective date, and audit trail in a centralized governance record. Enterprise legal and corporate-secretary teams coordinate distributed approvals through role-based workflows, delegated sending, and controlled templates, helping ensure every required director or shareholder receives the same resolution and signs the correct version.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Complete the consent form online
Use signNow to prepare the consent, assign every required member, collect signatures, and preserve the completed corporate record.
Upload form:
Upload the completed Unanimous Written Consent Form PDF. Check fields:
Review detected fields and add missing signer fields. Assign signers:
Assign every member as a required signer. Complete signing:
Send, collect signatures, and download the completed record.
What the audit trail records
The audit trail documents who signed the Unanimous Written Consent Form, when each action occurred, and how the executed record can be retrieved.
Authenticate signers:
Timestamp actions:
Hash document:
Seal record:
Track events:
Retrieve audit trail:
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Features for unanimous written consent
signNow combines document preparation, signer routing, electronic signatures, and audit evidence for a consent that must show complete member approval.
Field detection
Upload the company’s existing Unanimous Written Consent Form and review automatically detected fillable areas before assigning members, dates, and signature fields.
One approved version
Send one consistent resolution to every required member, reducing version differences between separately circulated copies and clarifying which document each person approved.
Audit trail
Capture signatures, timestamps, and signer actions in an audit trail that accompanies the executed consent for corporate records and later review.
Reusable template
Reuse a reviewed consent template for recurring resolutions while preserving fields for the entity name, action, effective date, and signer capacity.
Mobile signing
Support signing from desktop or mobile devices when members are distributed across offices, subject to the company’s approval and identity policies.
Centralized record
Store the completed PDF and signing evidence in a structured workflow so authorized corporate administrators can retrieve the approval record.
Recommended consent workflow setup
Use a controlled workflow that identifies every approving member, preserves the exact resolution, and links the final PDF to its audit evidence.
| Setting | Recommendation |
|---|---|
| Authentication method | Email plus SMS OTP |
| Signature type | Legally binding eSignature |
| Audit trail | Enabled with completion certificate |
| Document retention | Company policy and state law |
| Encryption | TLS 1.2/1.3 and AES-256 |
Authentication and digital signing controls
PKI signatures:
X.509 certificates:
Two-factor authentication:
SMS OTP:
ID verification:
Audit evidence:
Record-keeping practices for executed consents
An executed consent is a corporate governance record. Preserve the document, signing evidence, and applicable state-law retention decision together.
Set a state-law retention policy
Export the audit trail with the signed form
Archive an immutable executed copy
Verify corporate details before relying
State rules and document exclusions
State witness rules
Deed notarization
Wills and codicils
Family law decrees
Consent form privacy and accuracy pitfalls
A resolution may identify the company but omit the member’s signing capacity, making it harder to establish that the correct person approved the corporate action. Separate email attachments can create conflicting versions when one member signs an outdated resolution instead of the final approved text. Consumer-facing records may require ESIGN consent disclosures and access procedures before electronic delivery can replace paper records. Broad sharing permissions can expose ownership details, financial terms, or personal contact information contained in the executed consent.
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Unanimous written consent troubleshooting
Resolve field, signer, legal-authority, plan, and privacy questions before treating the executed consent as the company’s final governance record.
Upload the original PDF again and confirm that the file is not password-protected or corrupted. signNow can detect fillable areas, but manually review every field before sending because corporate resolutions often contain custom entity and signer fields.
Confirm that every required member was added as a signer rather than a recipient or copied contact. The Business plan includes templates and audit trails; signer routing still depends on assigning the correct role to each person.
Use the audit trail and completion certificate to verify intent, timestamps, and signer actions. ESIGN and UETA support electronic signatures when attribution and record reproducibility are established, but state corporate law still controls consent requirements.
Review the company’s bylaws, operating agreement, and applicable state corporate statute before relying on the consent. A signNow audit trail documents execution; it does not determine whether the action legally permits written unanimous consent.
Business is listed at $8 per user per month with annual billing, while Business Premium is $15 and adds bulk send. Plan limits and overage terms should be reviewed before sending repeated member consents.
For healthcare-related consent records containing protected health information, signNow states that HIPAA compliance requires a business associate agreement. The company must also limit access and apply its own retention policy to the executed document.
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