Lease Agreement Between Form
Use a Lease Agreement Between template to make your document workflow more streamlined.
What a lease agreement form does
A Lease Agreement Between Form records the rental terms accepted by a landlord and tenant for a specified property. It identifies the parties, premises, rent, payment timing, lease term, deposits, maintenance duties, occupancy conditions, notices, and signatures. The exact clauses and required disclosures depend on state and local landlord-tenant law. With signNow, a sender uploads the prepared lease, reviews detected fillable fields, assigns fields to each party, sends the document, and stores the executed PDF with its audit trail. ESIGN and applicable state law can recognize electronic signatures when consent, intent, attribution, and record retention requirements are met.
Why teams look for DocuSign alternatives
Organizations seek alternatives when they need different pricing models, stronger native automation, simpler bulk affidavit workflows, or more flexible identity-verification options than those available in a legacy envelope-based vendor.
Who uses lease agreement forms
Property managers
Property managers and leasing teams prepare residential lease agreements, addenda, renewal notices, and move-in documents. They can standardize required fields, collect tenant and landlord signatures, and retain a complete transaction record for each property while applying state-specific disclosure and notice requirements.
Real-estate offices
Small landlords and real-estate offices use the form for recurring lease contracts, guarantor agreements, inspection acknowledgments, and consent forms. Shared templates reduce omitted terms, while signNow routing lets each party review and sign remotely without requiring an in-person appointment.
Businesses that use lease agreement forms
Lease agreement workflows serve individual landlords, property managers, and enterprise real-estate teams with different levels of delegation and oversight.
Independent landlords use reusable lease templates to collect tenant and guarantor signatures remotely, organize completed agreements by property, and reduce scheduling delays without assigning administrative staff to every transaction. Property-management companies use role-based workflows for leasing agents, owners, tenants, and guarantors, while shared templates and audit trails help standardize recurring agreements across multiple buildings and jurisdictions. Enterprise real-estate operators connect lease workflows with business systems, delegate sending to approved teams, and apply centralized controls when large portfolios require consistent document handling and searchable execution records.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Features for completing lease agreements
Lease agreement workflows combine structured fields, party routing, electronic signatures, audit evidence, and connected records for property transactions.
Field detection
Upload a lease PDF and review automatically detected fields before assigning landlord, tenant, guarantor, and witness responsibilities.
Role routing
Route the same lease to multiple parties in a defined order, reducing confusion when tenants and guarantors must sign separate sections.
Lease templates
Use reusable templates for recurring properties while updating addresses, rent, dates, deposits, and required disclosures for each transaction.
Audit trail
Capture timestamps, actions, signer details, and completion evidence in an audit trail associated with the executed lease.
Mobile signing
Let parties sign through web or mobile workflows, supporting remote review when an in-person meeting is impractical.
System integrations
Connect completed leases with systems such as Salesforce, NetSuite, Google Drive, Box, or Procore for organized record handling.
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How to complete a lease agreement
Prepare the lease terms first, then use signNow to route the document, collect signatures, and preserve the completed record.
Upload:
Upload the current lease PDF. Prepare:
Review detected fields and add missing signatures. Assign:
Assign landlord, tenant, and guarantor roles. Send:
Send the lease for electronic signatures. Archive:
Store the completed lease and audit trail.
Ways to send and sign a lease
- Use the signNow web app to upload the completed lease, review detected fields, assign landlord, tenant, and guarantor roles, then send the agreement for remote signing.
- Use the signNow mobile app when property staff or tenants need to review and sign a lease from a phone or tablet during a showing or move-in appointment.
- Use kiosk mode for an in-office signing station when multiple parties are present and the property manager needs each participant to complete assigned fields sequentially.
- Generate a shareable signing link when a leasing office needs to place the same reviewed lease workflow in a portal, email, or property-management communication.
What the lease audit trail records
The audit trail connects each lease signature to the signer, event time, document history, completion evidence, and retained transaction record.
Authenticate signer:
Record timestamp:
Hash document:
Seal record:
Verify completion:
Retrieve evidence:
Security for lease agreement records
Transport encryption:
Stored data:
Security assurance:
Information security:
Privacy compliance:
Health data:
Recommended lease workflow setup
Use a reviewed lease template, assign each party’s fields, authenticate signers appropriately, and retain the executed agreement with its audit evidence.
| Setting | Recommendation |
|---|---|
| Authentication method | Email verification with SMS 2FA |
| Signature type | Electronic signature with recorded intent |
| Audit trail | Completed audit trail and certificate |
| Document retention | Three years from filing under IRC §6501(a) |
| Encryption | TLS 1.2/1.3 and AES-256 |
Best practices for lease records
A lease file should preserve the signed agreement, supporting disclosures, version history, and evidence needed to explain each party’s consent.
Export the signed record and audit trail
Set retention by applicable authority
Restrict sensitive tenant information
Archive every executed version
Lease agreement record retention schedule
Retention depends on the lease file’s contents, transaction purpose, and state law; apply the longest rule that governs the attached record.
Three years from tax filing
Six years for HIPAA records
Three years for payroll records
Five years for injury records
Thirty years for exposure records
State rules and document exclusions
State requirements
Notarized documents
Wills and trusts
Real-estate deeds
Court filings
Challenges when preparing lease agreements
Lease parties often omit state-required disclosures, creating uncertainty about notice duties, deposits, habitability obligations, or fees even when the signature process is complete. A landlord may send an outdated template that conflicts with a later amendment, making rent, renewal, maintenance, or occupancy terms difficult to interpret. Multiple tenants or guarantors can sign out of order, leaving missing initials, incomplete attachments, or unclear responsibility for jointly accepted obligations. Storing signed leases without the completion certificate or audit trail weakens the evidence connecting each signature, timestamp, and document version to the transaction.
Lease agreement troubleshooting questions
These answers address field preparation, electronic-signature validity, consumer consent, authentication, and preservation of executed lease records.
Upload the final lease PDF to signNow and use its field-detection workflow, then review every suggested field manually. Add missing initials, dates, disclosures, and guarantor fields before sending; automated detection does not determine whether state-required lease language is legally sufficient.
The Business plan includes templates and audit trails, while Business Premium adds bulk send. For multiple leases using the same terms, create a reviewed template and use bulk send only after confirming each tenant’s property-specific rent, address, dates, and disclosures.
A lease can generally be signed electronically when the parties demonstrate intent, consent, attribution, and record retention under ESIGN and applicable state law, including UETA or New York ESRA. State law may still require separate notarization, recording, or disclosures for related documents.
Use signNow’s audit trail and completion certificate to preserve signer identity details, timestamps, actions, and the executed document. Keep those records with the lease and follow the applicable state retention schedule; IRC §6501(a) provides a three-year federal tax baseline for relevant records.
For a consumer tenant, provide the ESIGN consumer disclosure required by 15 U.S.C. §7001(c), confirm electronic access, and explain how paper records can be requested. Do not treat a signature alone as proof that consumer-consent requirements were satisfied.
Business Premium includes bulk send, while Enterprise adds advanced signer authentication and conditional fields. If a lease requires stronger identity checks, configure the appropriate authentication option and verify the signer’s details before dispatching the agreement.
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