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Non Exclusive Easement Form

Use a Non Exclusive Easement template to make your document workflow more streamlined.

What the easement form does

A Non Exclusive Easement Form records permission for a property-related use without giving the holder exclusive control of the property. It typically identifies the parties, affected parcel, permitted access or use, limitations, duration, consideration if applicable, and required signatures. In signNow, upload the form, review automatically detected fillable fields, add the grantor and grantee as signers, send it, and preserve the completed PDF with its audit trail. Electronic signatures may be recognized under ESIGN and UETA, but state law, notarization, and county recording rules still control acceptance.

Who uses the easement form

Property owners

Property owners and adjoining landowners use the form to document shared access, utility corridors, driveways, or other permitted uses across identified parcels.

Property professionals

Real-estate attorneys, title teams, and construction companies coordinate signatures and preserve the completed easement with its audit trail.

Complete the easement form online

Use this sequence to prepare, route, sign, and preserve the Non Exclusive Easement Form in signNow.

  • Upload form:

     Upload the Non Exclusive Easement Form and let signNow detect fillable fields.

  • Check fields:

     Review property, grantor, grantee, and signature fields for accuracy.

  • Add signers:

     Add each required signer and define the signing order.

  • Send form:

     Send the form for electronic signature through signNow.

  • Store record:

     Review the completed document and retain its audit trail.

How the easement audit trail works

The audit trail documents who handled the Non Exclusive Easement Form, what occurred, and when each signing event happened.

01

Signer authentication:

 Records the authentication event and selected signer verification method.
02

Timestamp capture:

 Captures when the signer opens, reviews, and completes the document.
03

Document hashing:

 Associates the completed Non Exclusive Easement Form with document integrity data.
04

Tamper-evident sealing:

 Preserves the signed record against unauthorized post-signing changes.
05

Action history:

 Logs signer actions, invitations, reminders, and completion events.
06

Audit export:

 Allows authorized users to retrieve or export the audit trail.
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Platform requirements for easement signing

Sign and manage the Non Exclusive Easement Form through Chrome, Firefox, Safari, or Edge on Windows or macOS; signNow also provides iOS and Android mobile apps.

  • Browsers Chrome, Firefox, Safari, and Edge
  • Desktop systems Windows and macOS desktop access
  • Mobile systems iOS and Android mobile apps

Organizations can add managed devices, API access, SSO provisioning, and certificate configuration when their easement workflow requires centralized administration. Confirm browser security policies, mobile permissions, and retention controls before production use.

Easement signing and archival stages

No universal statutory turnaround applies to this private easement form; processing depends on document readiness, signer response, and recording requirements.

01

Prepare the document

Review parcel details, parties, permitted use, and required signature fields before routing.
02

Deliver to signers

Send the completed draft to named signers by email or signing link.
03

Await signer completion

Signer timing depends on recipient availability and configured reminders.
04

Complete and archive

Download the signed form and audit trail for controlled archival.

Retention periods for easement records

Retention depends on the record’s purpose, applicable federal rule, and state property requirements; confirm the schedule before disposal.

01

Six years for protected health records

HIPAA 45 CFR 164.530(j) requires six-year retention for records containing protected health information.
02

Three years for federal tax records

IRC §6501(a) generally requires three years from filing for federal tax records connected to easement transactions.
03

Six years for material tax understatement

IRC §6501(a) extends retention to six years when gross income is understated by more than 25 percent.
04

Indefinite retention for fraud cases

IRC §6501(a) permits indefinite retention when fraud occurs or no required return is filed.
05

State-required property record retention

Retain the signed easement while state property law, recording rules, or an active dispute requires it.

Privacy pitfalls in easement signing

  • Property addresses, owner names, parcel identifiers, and access descriptions may expose sensitive location information when shared broadly.
  • A signer may complete the form without a documented electronic-records consent process where consumer disclosure rules apply.
  • Incorrect recipient permissions can let an unintended party view, download, or forward the easement document.
  • An incomplete audit trail may make it harder to establish signer identity, intent, and document integrity.

State rules and document exclusions

Notarization

 May require rejection

Wills

 Excluded from ESIGN

Family law

 Excluded from ESIGN

Real-estate deed

 Recording may be refused

Recordkeeping practices for easements

A defensible easement file combines accurate property information, a complete signing history, controlled access, and a retention decision tied to the record’s purpose.

Verify parcel details before sending

Use a controlled template containing the exact parcel description, easement purpose, parties, signature fields, and required dates. Compare the completed document against the underlying title or survey information before sending, because signNow cannot validate property boundaries or county recording requirements.

Export the audit trail with the record

Export the completed document and audit trail together after all required parties sign. Restrict repository access, record the export date, and preserve the original file without editing its contents. The audit trail helps document events but does not replace a legally required notarial certificate.

Apply the correct retention rule

Apply the retention rule matching the easement’s purpose. HIPAA-covered records require six years under 45 CFR §164.530(j); federal tax records generally require three years under IRC §6501(a). Property records may require longer retention under state law or an active dispute.

Restrict access to property information

Use TLS 1.2/1.3 and AES-256 protections supplied by signNow, then limit sender and administrator permissions. Review the access list periodically, especially when the easement contains owner identities, parcel data, or nonpublic transaction information.

Easement form troubleshooting questions

Resolve field, signer, legal-validity, and retention questions before treating a completed Non Exclusive Easement Form as final.

On the Business plan, upload the document, review signNow’s detected fields, and add any missing signature, date, or initials fields manually before sending. Field detection does not determine whether the easement contains legally sufficient property descriptions or recording language; review those requirements separately.

Business includes legally binding eSignatures, templates, audit trails, and mobile apps at $8/user/month when billed annually. Business Premium costs $15/user/month annually and adds bulk send, kiosk mode, request payments, and quick invite links. Choose based on workflow volume, not legal validity.

ESIGN and UETA generally recognize electronic signatures when intent, consent, attribution, and record retention requirements are satisfied. They do not override state recording rules, notarization requirements, or exclusions such as wills and certain official filings. Confirm county acceptance before relying on electronic recording.

For consumer-facing electronic records, ESIGN requires disclosure of the right to paper, electronic-access capability, and procedures to withdraw consent under 15 U.S.C. §7001(c). Configure the process accordingly when a consumer is a signer; a signNow audit trail does not replace the disclosure obligation.

If a signing link is forwarded, verify the recipient identity before completion and use stronger authentication where appropriate. signNow supports audit trails, and advanced signer authentication is available through Enterprise features. Preserve the completion record and investigate any unexpected access events.

A completed easement can be downloaded with its audit trail for controlled archival. Keep the signed record in a repository with restricted permissions, document the applicable state property schedule, and retain longer when litigation, recording, or a documented legal hold remains active.

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