Virginia Resale Certificate St 14 Form

Use a Virginia Resale Certificate St 14 template to make your document workflow more streamlined.

What the Virginia resale certificate does

The Virginia Resale Certificate St 14 Form documents a purchaser’s claim that items are being bought for resale rather than for personal or business consumption. The purchaser provides identifying business information, describes the resale purpose, and signs the certificate for the seller’s records. The seller keeps the certificate to support the sales-tax treatment of the transaction. The form is not a general exemption for every purchase: its representation must match the purchaser’s actual resale activity and the items acquired. Complete the named fields accurately, retain the signed copy, and consult Virginia tax guidance for transaction-specific questions.

Business types using this certificate

Virginia retailers, distributors, and enterprise procurement teams use the form when documenting purchases intended for resale.

A Virginia retail business can send the certificate to a wholesale purchaser, collect the authorized signer’s representation, and retain the signed record with the purchase documentation.
A regional distributor can reuse a controlled template for multiple resale purchasers while routing each certificate to the correct signer and preserving separate audit trails.
An enterprise procurement team can connect signNow with NetSuite or Microsoft Dynamics 365, centralizing completed certificates alongside supplier and transaction records.

Complete the Virginia resale certificate online

Use this sequence to prepare, route, sign, and retain the Virginia Resale Certificate St 14 Form in signNow.

Upload form:
Upload the Virginia resale certificate PDF.
Check fields:
Review detected fields and add missing signer fields.
Add signer:
Enter the purchaser or authorized signer’s email address.
Complete record:
Send the form, collect the signature, and download the completed record.

Setting	Recommendation
Authentication method	Email verification with SMS OTP
Signature type	Typed or drawn electronic signature
Audit trail	Export certificate with completion history
Document retention	Retain through related tax review
Encryption	AES-256 at rest and TLS 1.2/1.3 in transit

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Authenticate signer:

Records the signer’s authentication event.

Capture timestamps:

Captures signing and delivery timestamps.

Hash document:

Associates document content with completion evidence.

Seal record:

Preserves changes through tamper-evident completion records.

Track activity:

Logs views, sends, and signing actions.

Retrieve evidence:

Exports the audit trail with the signed PDF.

Retention periods for related records

Use the applicable record rule rather than deleting a certificate solely because signing is complete. Federal periods below come from IRC §6501(a).

3 years from filing

IRC §6501(a) generally allows assessment within three years after the return is filed.

6 years for major understatement

IRC §6501(a) extends the period to six years when income is understated by more than 25%.

Indefinite for fraud or no return

IRC §6501(a) provides no limitation period for fraud or an unfiled return.

State period requires confirmation

Virginia-specific retention periods may exceed federal tax periods; confirm the applicable Virginia rule.

Transaction record retention

Preserve the signed certificate while the related transaction, sales-tax treatment, and audit exposure remain active.

Best practices for Virginia resale certificates

Accurate purchaser information, traceable signing, and controlled retention help sellers support the certificate’s stated resale purpose.

Set a documented retention rule

Keep the completed certificate with the related sales documentation and preserve the signed PDF without altering its content. For federal tax records, IRC §6501(a) provides a three-year assessment period from filing, extending to six years when gross income is understated by more than 25%; Virginia retention requirements may differ.

Export the audit trail

Export the signNow audit trail with the completed Virginia resale certificate. Preserve signer identity details, timestamps, delivery activity, and the certificate of completion so the seller can demonstrate how the record was executed and associate it with the underlying transaction.

Control certificate access

Restrict access to staff handling sales-tax documentation, purchasing, and records administration. Store the signed certificate and audit trail in a controlled repository such as Google Drive, Box, or Egnyte, using file naming that identifies the purchaser and transaction date.

Match use to purchase

Review the purchaser’s business information and resale representation before accepting the certificate. Do not use a resale certificate for items consumed by the purchaser, and request a corrected certificate when the stated purpose does not match the transaction.

Risks of an inaccurate certificate

Incorrect resale claim

Denied exemption

Missing certificate

Tax assessment

Unclear signer identity

Audit dispute

Lost audit trail

Record weakness

Security for signed resale certificates

Data at rest:

AES-256 encryption

Data in transit:

TLS 1.2/1.3 protection

Security reporting:

SOC 2 Type II certified

Information security:

ISO 27001 certified

Signer verification:

Two-factor authentication

Electronic signatures:

ESIGN and UETA compliant

Connect resale certificate workflows to business systems

Connect signed Virginia resale certificates with CRM, ERP, document storage, and collaboration tools so completed records move into established business workflows.

Platform requirements for signing

Open the Virginia Resale Certificate St 14 Form in Chrome, Firefox, Safari, or Edge on Windows or macOS. signNow also provides mobile apps for iOS and Android, allowing authorized users to review and sign from supported mobile devices.

Browsers Chrome, Firefox, Safari, Edge
Computers Windows and macOS desktops
Mobile iOS and Android mobile apps

Teams should use managed devices, current browser releases, and controlled accounts when resale certificates contain business or tax information. Enterprise deployments can evaluate API access, SSO provisioning, and integrations with systems such as NetSuite, Microsoft 365, Google Drive, Box, or Egnyte according to their signNow plan.

Questions about Virginia resale certificates

These answers address field detection, signer verification, plan capabilities, tax responsibility, and retention for the Virginia Resale Certificate St 14 Form.

Upload the Virginia Resale Certificate St 14 Form to signNow and use its field-detection workflow to identify fillable areas. Review every detected field manually because purchaser, business, and resale-purpose information must match the transaction before sending.

The signNow Business plan costs $8 per user per month with annual billing and includes templates, audit trails, and legally binding eSignatures. Business Premium costs $15 per user per month annually and adds bulk send for repeated purchaser certificates.

signNow supports ESIGN and UETA compliance, but the platform does not determine whether a purchaser qualifies for Virginia resale treatment. The purchaser and seller remain responsible for accurate representations and applicable Virginia tax requirements.

Use SMS OTP or another available authentication control when the seller needs stronger signer attribution. The audit trail records authentication and signing activity, while the seller should verify that the signer is authorized to represent the purchasing business.

Export the completed PDF and audit trail from signNow, then store both with the related transaction record. IRC §6501(a) provides federal assessment periods, but Virginia-specific retention requirements may require a longer period.

Business Premium includes bulk send, while Business does not include that feature in the verified plan details. For a small number of individually reviewed certificates, upload and send each document through the standard workflow instead.

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