Virgin Pulse Biometric Screening Form
Use a Virgin Pulse Biometric Screening Form template to make your document workflow more streamlined.
What the Virgin Pulse screening form covers
The Virgin Pulse Biometric Screening Form records health-screening information and participant consent for a workplace wellness process. A participant completes the requested identifying and screening fields, reviews the disclosure, and signs the finished record. An employer, benefits team, healthcare provider, or screening vendor may then retain the signed form according to its privacy and records policy. signNow supports the document workflow by importing the form, detecting fillable fields, routing it to the participant, recording signing events, and preserving the completed document with an audit trail.
Who uses the screening form
Employer benefits teams
Benefits teams distribute the Virgin Pulse Biometric Screening Form during workplace wellness enrollment, collect participant consent, and route completed records to authorized administrators without exchanging editable files.
Healthcare screening providers
Healthcare screening providers complete or review the requested measurements, obtain participant signatures, and maintain the signed form within an approved health-information workflow subject to applicable privacy controls.
How the screening workflow works
The signNow workflow turns the Virgin Pulse form into a controlled electronic record from upload through signed retention.
Upload form: Upload the Virgin Pulse form Detect fields: signNow identifies fillable screening fields Assign recipients: Add participant and administrator recipients Send for signing: Route the form for review and signature
Recommended screening workflow setup
Configure the Virgin Pulse workflow around participant identity, consent evidence, protected health information, and controlled record retention.
| Setting | Recommendation |
|---|---|
| Authentication method | Email link with SMS OTP |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Capture timestamps, IP, and action history |
| Document retention | 6 years when HIPAA applies |
| Encryption | TLS 1.2/1.3 and AES-256 at rest |
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Quick steps to complete the form
Prepare the approved Virgin Pulse document, verify its screening fields, and use signNow to route, sign, and store the completed record.
Upload form:
Upload the approved Virgin Pulse PDF. Review fields:
Check detected fields and add missing consent fields. Add recipients:
Assign the participant and authorized reviewer. Send form:
Send the form through signNow. Store record:
Review the signed copy and audit trail.
Privacy issues to check before signing
Including biometric results or identifiers in an unnecessary copy can expose sensitive health information beyond the screening team. A missing consent disclosure can leave the participant unable to show informed agreement to the electronic screening record. Sending the form to an unapproved recipient can disclose health information outside the employer’s or provider’s access policy. Using an outdated screening template can create inconsistent fields, disclosures, or participant instructions across enrollment periods.
Mobile options for screening participants
Participants can use the signNow iOS app on iOS 15 or later or the signNow Android app on Android 9 or later. Camera-based capture can help digitize a paper screening form before fields and signature requests are prepared.
iOS app iOS app Android app Android app Offline capture Offline capture
Offline work is useful when a screening location has unreliable connectivity, but the completed form should synchronize only through an approved account or managed device. Organizations handling protected health information should confirm their signNow configuration, access controls, and HIPAA Business Associate Agreement requirements before deployment.
Security controls for screening data
HIPAA safeguards:
Transport encryption:
Storage encryption:
SOC 2 Type II:
ISO 27001:
Two-factor authentication:
Best practices for this screening form
A controlled template, deliberate consent process, and restricted records access reduce errors when collecting biometric screening information.
Publish one approved screening template
Restrict access to screening records
Capture consent before biometric collection
Archive the signed record securely
Retention periods for screening records
Use the applicable record class and confirm whether the employer, provider, or screening vendor is subject to HIPAA’s documentation-retention rule.
Six years for HIPAA documentation
Six years for security policies
Six years for privacy policies
Six years for consent records
Six years for signed records
Troubleshooting the Virgin Pulse workflow
These answers address named field, access, consent, health-information, and plan-limit questions that arise when completing this screening form.
On the Business plan, the form can use legally binding eSignatures, templates, mobile apps, and audit trails at $8 per user per month with annual billing. If the workflow needs bulk sending, Business Premium adds that feature at $15 per user per month annually.
HIPAA compliance requires the organization to use the appropriate signNow configuration and a Business Associate Agreement where applicable. The platform is listed as HIPAA compliant, but the employer or provider remains responsible for its privacy, access, and disclosure procedures.
If a participant cannot open the request, verify the email address, signing link, device browser, and required authentication step. The sender can resend the request after correcting the recipient details without changing the approved Virgin Pulse template.
A missing signature field usually means the uploaded Virgin Pulse PDF did not contain a detectable field or the field was not assigned to the participant. Open the document editor, add the signature field, assign it, and preview the request before sending.
Consumer-facing electronic records may require disclosure of the right to receive paper, access to the electronic format, and a process for withdrawing consent under ESIGN, 15 U.S.C. §7001(c). Review whether that requirement applies to the screening arrangement before sending.
Business subscription plans include 100 signature invites per user per year, with overage fees. Business Premium includes bulk send, while the Site License is usage-based at $1.50 per signature invite and supports unlimited users for qualifying volume.
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