Friends and Family Authorization Form

What is the Friends and Family Authorization Form

The Friends and Family Authorization Form is a document that allows Best Western employees to extend special discounted rates to their friends and family members. This form is crucial for ensuring that the discounts are applied correctly and that the eligibility of the recipients is verified. By filling out this form, employees can facilitate a seamless booking process for their loved ones while adhering to the company's policies regarding employee benefits.

How to Use the Friends and Family Authorization Form

Using the Friends and Family Authorization Form involves several straightforward steps. First, the employee must obtain the form, which can typically be found on the Best Western employee portal or through HR. Once the form is filled out with the necessary details, including the names of the friends or family members and their relationship to the employee, it should be submitted for approval. After approval, the designated individuals can book their stays using the provided authorization code or reference.

Steps to Complete the Friends and Family Authorization Form

Completing the Friends and Family Authorization Form requires attention to detail. Here are the essential steps:

• Access the form from the Best Western employee portal or HR department.
• Fill in your personal information, including your employee ID and contact details.
• Provide the names and relationships of the friends or family members who will benefit from the discount.
• Include the dates for which the discount is requested, if applicable.
• Sign and date the form to certify that the information is accurate.
• Submit the completed form to the appropriate department for approval.

Legal Use of the Friends and Family Authorization Form

The Friends and Family Authorization Form is legally binding when completed and submitted according to Best Western’s guidelines. It is essential that employees ensure they are authorized to grant discounts, as misuse of the form could lead to disciplinary action. The form must be used solely for the intended purpose of providing discounted rates to eligible friends and family members, in compliance with company policies.

Key Elements of the Friends and Family Authorization Form

Several key elements are critical for the Friends and Family Authorization Form to be valid:

• Employee Information: This includes the employee's name, ID, and contact details.
• Recipient Details: Names and relationships of the friends or family members receiving the discount.
• Authorization Signature: The employee's signature confirms the authenticity of the request.
• Approval Section: A designated area for management to sign off on the authorization.

Form Submission Methods

The Friends and Family Authorization Form can typically be submitted through various methods, depending on company policy. Common submission methods include:

• Online Submission: Many companies allow forms to be submitted electronically through an internal portal.
• Email: Employees may send the completed form via email to the HR department.
• In-Person: Some employees may prefer to submit the form in person to ensure it is received.