Days Inn Credit Card Authorization Form

Use a Days Inn Credit Card Authorization Form 0 template to make your document workflow more streamlined.

What this hotel authorization form does

A Days Inn Credit Card Authorization Form records a guest’s permission for a hotel to charge an identified payment method under stated terms. The form normally connects the guest, reservation or stay, approved amount, payment details, dates, and signature. With signNow, hotel staff upload the document, review automatically detected fillable fields, send it to the guest, collect the signature, and retain the completed record with an audit trail. The form authorizes a transaction; it does not replace the hotel’s payment-card controls or resolve disputed charges by itself.

Business types using hotel authorizations

The form is most useful where hotel staff need documented guest approval before charging an identified payment method.

Independent hotels use the form to obtain remote approval for reservation charges when guests cannot visit the property before payment processing. A reusable signNow template keeps the hotel’s required fields consistent while allowing staff to send each authorization to the correct guest.
Hotel management companies use shared authorization templates across properties, with controlled access for front-desk and finance teams. signNow supports repeatable sending and audit trails, helping administrators review which guest approved a charge and preserve records across operating locations.
Large hospitality groups use centralized workflows for guest payment authorizations, connecting completed records with internal systems where configured. Role-based administration and integrations can help finance teams reconcile approvals while limiting access to sensitive documents.

Reusable template

Upload the Days Inn authorization form, detect its fields, and prepare a reusable version without recreating the hotel’s payment and guest details manually.

Guided fields

Place signer, date, amount, card, and authorization fields so guests can complete the specific payment approval accurately.

Remote signing

Send the authorization request by email or signing link, helping hotel staff collect approval before processing an authorized charge.

Audit trail

Keep the completed authorization and its event history together, supporting later review of what the guest approved and when.

Mobile access

Use signNow’s mobile apps when staff or guests need to review the authorization from a phone or tablet during hotel operations.

Protected records

Apply access controls and encryption to protect card-related authorization records while staff manage signed documents in one workflow.

How to complete the authorization form

Use this sequence to prepare, send, sign, and retain a Days Inn Credit Card Authorization Form in signNow.

Upload form:
Upload the Days Inn authorization form into signNow.
Check fields:
Review detected fields and add missing signer fields.
Invite signer:
Enter the guest’s email or create a signing link.
Collect approval:
Collect the signature and authorization details.
Save record:
Store the completed form with its audit trail.

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Legal standing for hotel transactions

A Days Inn Credit Card Authorization Form can support a U.S. hotel payment authorization when the guest clearly intends to approve the transaction, consents to electronic records, and the signed record remains reproducible. ESIGN and applicable state UETA rules generally support admissibility, but wills, certain court orders, and other statutory exceptions remain outside this framework.

Why teams look for DocuSign alternatives

Setting	Recommendation
Authentication method	Email invitation with SMS OTP
Signature type	Typed or drawn electronic signature
Audit trail	Enable completion history and export
Document retention	Follow hotel payment-record policy
Encryption	TLS 1.2 or TLS 1.3 and AES-256

Authenticate signer:

Capture the signer’s email, access method, and authentication event.

Capture timestamps:

Record each signing action with its timestamp.

Track document history:

Associate the completed authorization with document history.

Seal evidence:

Preserve changes through the completed audit record.

Export records:

Export the authorization and audit trail together.

Support review:

Review the record during charge questions or disputes.

Security for authorization records

Data in transit:

TLS 1.2 and TLS 1.3

Stored data:

AES-256 encryption at rest

Cardholder protection:

PCI DSS certified safeguards

Service controls:

SOC 2 Type II certified

Security management:

ISO 27001 certified

Regulated data:

HIPAA compliance with BAA

Best practices for hotel payment records

Accurate fields, controlled access, verified signer identity, and complete archival reduce disputes involving Days Inn payment authorizations.

Verify every payment field

Upload the exact Days Inn authorization document and verify every detected field before inviting a guest. Confirm that the authorization amount, payment purpose, dates, cardholder details, and signature fields match the hotel’s approved process. Do not rely on automatic detection without reviewing the completed layout.

Limit card-data exposure

Collect only the payment information required by the hotel’s authorization process, and restrict document access to staff who need it. PCI DSS safeguards support the platform environment, but the hotel must still apply least-privilege permissions and follow its own card-data handling procedures.

Strengthen signer attribution

Use a signer authentication method appropriate to the transaction, such as an emailed invitation with SMS OTP when stronger attribution is needed. Keep the guest’s consent, signing timestamp, and audit trail with the completed authorization so staff can explain how approval was captured.

Archive the complete record

Export the completed authorization and audit trail into the hotel’s controlled records system. Set retention according to the hotel’s contracts, payment policies, and applicable law; ESIGN requires accurate reproduction, but it does not create one universal retention period for this form.

Risks of incomplete hotel authorization

Incomplete authorization

Weak payment evidence

Missing consent

Guest disputes charge

Wrong amount

Incorrect card charge

Exposed card data

Unauthorized staff access

Lost documentation

Record cannot be produced

Challenges with hotel card authorizations

The authorization amount does not match the reservation or approved charge, creating a record that may not support the amount later processed.
A guest signs an incomplete form because required cardholder, date, payment purpose, or signature fields were not detected or reviewed.
Hotel staff store the signed authorization separately from its audit trail, making it harder to demonstrate the signing event and approved terms.
Too many employees can access card-related authorizations, increasing exposure beyond the staff members who need the records for payment administration.

Troubleshooting hotel authorization workflows

These answers address field setup, guest consent, authentication, card-data protection, and record handling for this hotel authorization form.

Upload the original Days Inn Credit Card Authorization Form and inspect signNow’s detected fields before sending. Add or correct cardholder, amount, date, signature, and authorization fields manually where detection does not match the document. Business includes templates and audit trails for this workflow.

Business is listed at $8/user/month with annual billing and provides legally binding eSignatures, templates, audit trails, and mobile apps. It includes 100 signature invites per user annually; additional invite charges may apply, so review usage before selecting the plan.

Use a clear electronic-record disclosure and confirm the guest can access and retain the completed record when the transaction is consumer-facing. ESIGN, 15 U.S.C. §7001, requires consent and record accessibility; state UETA rules may also apply to the hotel transaction.

Use SMS OTP or another available authentication control when the hotel needs stronger evidence that the intended guest signed. Authentication supports attribution, but it does not replace checking the reservation, cardholder identity, authorization amount, and internal payment procedures.

signNow protects data in transit with TLS 1.2 or TLS 1.3 and at rest with AES-256. Its PCI DSS certification addresses safeguards for cardholder data, but hotel staff must still limit access and avoid collecting unnecessary payment information.

Export the completed document and audit trail from signNow, then retain them under the hotel’s payment-record policy. ESIGN requires records to remain accurately reproducible; the appropriate retention period depends on the hotel’s contracts, card network obligations, and applicable law.

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