Seller's Property Disclosure Statement, Or Statement Of Exclusion Form
Use a SELLER'S PROPERTY DISCLOSURE STATEMENT, OR STATEMENT OF EXCLUSION 0 template to make your document workflow more streamlined.
What this property disclosure form does
The Seller's Property Disclosure Statement, Or Statement Of Exclusion Form records a seller’s known information about a property and identifies whether an applicable exclusion applies. Its questions, property details, condition statements, attachments, initials, dates, and signature create a transaction record for the buyer, seller, and brokerage. State law determines the required questions, timing, and exceptions, so the form should be checked against the property’s jurisdiction. With signNow, the sender uploads the form, prepares fields, assigns the seller, collects signatures, and retains the completed document with its Audit Trail.
Who uses this property disclosure form
Real estate brokerages
Real estate brokerages use the statement to collect seller representations, exclusion selections, signatures, and dated records before transaction milestones. signNow provides reusable templates, assigned roles, and an audit trail for brokerage review.
Sellers and coordinators
Property sellers and transaction coordinators complete disclosures, supporting attachments, consent forms, and related agreements while preserving a clear record of who signed and when.
Business types using the form
The form serves individual agents, brokerage teams, and larger property organizations that need consistent seller disclosures and traceable signatures.
Independent real estate agents can prepare one controlled disclosure template, complete property-specific answers, and collect seller signatures without arranging repeated office appointments. Regional brokerages can standardize seller disclosure packages across offices while giving transaction coordinators a searchable completion record and Audit Trail for each property. Enterprise property networks can connect disclosure workflows to CRM, storage, and transaction systems while administrators manage permissions, templates, and retention policies centrally.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Features that fit property disclosures
signNow organizes the disclosure form, signer assignments, evidence, and completed record in one controlled workflow.
Document upload
Upload the seller disclosure document and prepare its existing fields for completion without rebuilding the form from scratch.
Signer roles
Assign seller, buyer, agent, or witness roles so each required participant receives the correct fields and signing order.
Reusable templates
Use reusable templates for recurring property transactions while preserving the form’s disclosure and exclusion language.
Audit trail
Capture timestamps, signer actions, and document history in an audit trail connected to the completed disclosure.
Mobile signing
Allow sellers and agents to review and sign from signNow mobile apps when transaction work moves outside the office.
Record storage
Store the signed disclosure with its completion record so transaction teams can retrieve the executed document later.
Complete the disclosure in signNow
Prepare the exact property disclosure, assign every required participant, and preserve the signed form with its supporting evidence.
Upload form:
Upload the property disclosure PDF. Prepare fields:
Review detected fields and add missing signature, date, and initials fields. Assign signers:
Assign the seller and other required participants. Send document:
Send invitations and monitor completion. Archive record:
Download the signed disclosure and Audit Trail.
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How the disclosure workflow works
The form moves from property disclosure to assigned signatures, with each completed action recorded for later review.
Complete the form: Seller completes property disclosures and selects any applicable exclusion statement. Upload the document: Upload the completed form and let signNow detect fillable fields. Assign signers: Assign seller, buyer, or agent signing roles and send invitations. Store the record: Collect signatures, then retain the signed record and audit trail.
Recommended disclosure workflow setup
Configure the property disclosure around verified signer identity, complete transaction evidence, secure transmission, and the brokerage’s applicable retention policy.
| Setting | Recommendation |
|---|---|
| Authentication method | Email invitation with SMS verification |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Enabled with completion certificate |
| Document retention | Brokerage policy plus state requirements |
| Encryption | TLS 1.2/1.3 and AES-256 |
Choose the right signing method
- Use the signNow web app when preparing the seller disclosure, checking detected fields, assigning roles, and reviewing the transaction package before sending it.
- Use the signNow mobile app when a seller or agent must review and sign the property disclosure from a phone or tablet during field work.
- Use kiosk mode for an office or closing-desk workflow where a participant signs the disclosure on a managed device under staff supervision.
- Create a shareable signing link when the brokerage needs to distribute the same controlled disclosure entry point, then verify the signer and retain the audit trail.
What the disclosure audit trail records
The audit trail documents how the seller disclosure moved from invitation through signature, completion, and later transaction-file retrieval.
Signer authentication:
Timestamp capture:
Document integrity:
Tamper evidence:
Completion review:
Audit retrieval:
Challenges when completing property disclosures
Seller answers may omit known defects, prior repairs, environmental conditions, or other facts requested by the applicable state disclosure form. Multiple versions of the disclosure can circulate, making it difficult to identify which statement and exclusion selection was finally signed. Required signer, date, initials, or acknowledgement fields may remain blank when the document is sent without field validation. A completed disclosure may be stored without its audit trail, weakening the transaction file’s evidence of delivery, review, and signature.
Best practices for property disclosures
Accurate answers, controlled versions, complete signer evidence, and state-specific retention procedures reduce avoidable disputes over seller disclosures.
Verify answers against property records
Control the disclosure template
Require every transaction field
Archive the executed record
Property disclosure processing stages
Processing depends on the parties and transaction schedule; the workflow below identifies the four records-management milestones.
Prepare the disclosure
Deliver to signers
Track signer turnaround
Complete and archive
Security for signed disclosures
Transport encryption:
Storage encryption:
Security assurance:
Information security:
Electronic signatures:
Sensitive information:
Troubleshooting disclosure workflows
These answers address signing evidence, templates, plan limits, authentication, storage, and legal handling for this property disclosure workflow.
How does signNow preserve the seller’s signing evidence?
signNow records signer actions, timestamps, and document history in an Audit Trail associated with the completed disclosure. Business includes legally binding eSignatures and audit trails, supporting ESIGN and UETA evidence requirements when intent, consent, attribution, and record retention are satisfied.
Can a brokerage reuse this disclosure as a template?
Yes. The Business plan includes templates, allowing a brokerage to preserve recurring property-disclosure fields and signer roles. Review the template against the applicable state form before reuse, because state disclosure requirements and exclusion language may differ by transaction and jurisdiction.
Which signNow plan includes bulk sending?
Business Premium includes bulk send and costs $15 per user per month when billed annually. That feature is useful when a brokerage distributes substantially similar disclosure packages across transactions, but each property’s answers and attachments still require individual review.
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