Etat Des Lieux Formulaire
Use a Etat Des Lieux Formulaire 0 template to make your document workflow more streamlined.
What is an Etat des lieux form
An Etat Des Lieux Formulaire is a property condition report documenting a rental unit’s condition when a tenant moves in or out. In U.S. practice, it records room-by-room observations, existing damage, fixtures, meter readings, photographs, dates, and signatures. Landlords, property managers, and tenants use the completed record to compare the property’s condition at handover and support deposit or repair discussions. It is not a federally prescribed U.S. form, so parties should align its contents with the lease, state landlord-tenant law, and any required inspection rules.
Who uses this property report
Property management
Property managers use Etat Des Lieux Formulaire for move-in and move-out inspections, recording room conditions, photographs, meter readings, keys, and tenant acknowledgments in one signed record.
Landlords and tenants
Landlords and tenants review the same condition report, sign electronically, and retain a dated copy supporting repair, deposit, and handover discussions under applicable state landlord-tenant rules.
Businesses that use property reports
The form is most useful where property condition must be documented, reviewed, and signed by more than one party.
Independent landlords use the form to compare move-in and move-out conditions, preserve tenant acknowledgments, and organize photographs, keys, and meter readings for each rental unit. Property management companies use reusable templates, delegated sending, and audit trails to coordinate inspections across buildings while keeping landlord and tenant signatures attached to the correct report. Real estate operations teams use mobile signing during handovers, then connect completed reports to storage or property systems for retrieval during maintenance, deposit, or lease administration.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Features for an Etat des lieux report
signNow combines structured fields, mobile evidence capture, signature routing, and audit history for property condition documentation.
Structured inspections
Capture room-by-room observations, meter readings, keys, fixtures, and photographs in one structured property condition record for move-in or move-out review.
Signer assignment
Assign landlord and tenant signature fields, initials, dates, and acknowledgments so each party reviews the same completed report before execution.
Mobile inspection
Use mobile signing and camera capture during walk-throughs, helping property teams document visible conditions without returning to a paper workflow.
Audit trail
Keep the signed report with timestamps, IP information, and action history, providing evidence of the electronic signing process for later property discussions.
Cloud storage
Connect completed reports with Google Drive, Box, Egnyte, or Microsoft 365 when authorized teams need controlled document storage and retrieval.
Reusable templates
Use templates for recurring property layouts while updating address, tenant, inspection date, meter readings, and condition observations for each tenancy.
How the report works in signNow
The signNow workflow converts a property condition report into a routed, signed record with supporting evidence and an audit trail.
Upload: Upload the Etat Des Lieux Formulaire to signNow. Prepare: Auto-detect fillable fields and add missing evidence fields. Send: Send assigned fields to landlord and tenant. Preserve: Store the signed report with its audit trail.
Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
How to complete the report
Use this sequence to prepare, send, sign, and preserve an Etat Des Lieux Formulaire for a rental property.
Upload report:
Upload the property condition report. Check fields:
Review detected fields and add missing ones. Assign signers:
Assign landlord and tenant roles. Send report:
Send the report for electronic signatures. Archive record:
Download the signed copy and audit trail.
Choose the right signing method
- Use the signNow web app when a property manager prepares the report from a desktop and needs to assign landlord and tenant fields before sending.
- Use the signNow mobile app during a walk-through to review the Etat Des Lieux Formulaire, capture meter readings, and document visible conditions at the property.
- Use kiosk mode when landlord and tenant complete the report together on one managed device, with each person signing the assigned fields in sequence.
- Use a shareable signing link when a verified recipient needs direct access to the property report without receiving a separate email invitation.
How the audit trail supports evidence
The audit trail records how the Etat Des Lieux Formulaire was accessed, completed, signed, and preserved for later review.
Authenticate signer:
Capture timestamp:
Seal record:
Link evidence:
Check history:
Export record:
Recommended report workflow setup
Configure the property report around signer identity, evidence integrity, controlled access, and retention requirements that apply to the tenancy.
| Setting | Recommendation |
|---|---|
| Authentication method | Email invitation with SMS verification |
| Signature type | Typed or drawn electronic signature |
| Audit trail | Capture timestamps, IP addresses, and actions |
| Document retention | Retain through lease and deposit disputes |
| Encryption | TLS 1.2/1.3 and AES-256 |
Platform requirements for signing
Use Chrome, Firefox, Safari, or Edge on Windows 10, Windows 11, or macOS. signNow also provides mobile apps for iOS and Android, allowing parties to review property reports and capture supporting photographs.
Desktop browsers Chrome, Firefox, Safari, and Edge on Windows 10, Windows 11, and macOS. Mobile apps signNow mobile apps for iOS and Android devices. Camera capture Camera access supports property photographs and meter readings.
For property inspections, confirm camera permission before photographing rooms, fixtures, and meter displays. Teams using managed devices should configure access, identity controls, and storage policies before collecting tenant information or property evidence.
Security for signed property reports
Transport encryption:
Storage encryption:
Security assurance:
Information security:
Electronic signatures:
Evidence history:
Best practices for property condition reports
Accurate observations, consistent evidence, and controlled records make an Etat Des Lieux Formulaire easier to use when tenancy questions arise.
Describe property conditions precisely
Use observable condition categories
Match move-in and move-out records
Archive signed records securely
Troubleshooting an Etat des lieux form
These answers address field setup, tenant access, electronic consent, evidence capture, and plan limits for this property condition report.
Upload the completed Etat Des Lieux Formulaire as a PDF or image, then place signature, date, initials, and text fields manually if automatic field detection does not identify them. Business includes templates and audit trails; Business Premium adds bulk send.
Use signNow’s mobile app to photograph meter readings and visible damage before sending the report. Confirm each image is attached to the correct room or fixture, because an audit trail records actions but does not correct mislabeled evidence.
For a consumer-facing electronic report, provide the ESIGN consumer disclosure required by 15 U.S.C. §7001(c), including paper-record access and withdrawal procedures. signNow supports compliant eSignature workflows, but the sender must provide the required disclosure.
Business plans include 100 signature invites per user per year, with overage fees. Business Premium includes bulk send. Select recipients individually for a single property report rather than assuming unlimited subscription usage.
ESIGN and UETA generally recognize electronic signatures when intent, consent, attribution, and record retention are established. State landlord-tenant rules may impose separate inspection, notice, or delivery requirements that the report cannot replace.
If a signer cannot access the link, resend the invitation or generate a signNow signing link after confirming the email address. The completed document, timestamps, and action history remain available through the audit trail.
Key performance indicators that demonstrate SignNow's proven track record.
BE READY TO GET MORE
Get this form now!
If you believe that this page should be taken down, please follow our DMCA take-down process.