Change Of Major Form
Use a Change Of Major Form 0 template to make your document workflow more streamlined.
What Change Of Major Form does
Change Of Major Form records a student’s request to replace or update an academic major and collects the approvals required by the educational institution. The student or staff member enters identifying information, current academic program, requested major, and effective term, then routes the form to authorized reviewers. With signNow, staff upload the institution’s template, review detected fillable fields, send it to recipients, collect signatures, and retain the completed document with an audit trail. The institution remains responsible for its academic rules, approval sequence, and student-record retention policy.
Who uses Change Of Major Form
Registrar teams
Registrar and student-services teams use Change Of Major Form to collect the student’s current program, requested major, effective term, and required academic approvals in one controlled workflow.
Academic departments
Academic departments use the form to review whether the requested major change is complete, route it to authorized approvers, and preserve the resulting decision for student-record administration.
Teams that manage major changes
Change Of Major Form supports individual advising work, departmental review, and centralized registrar administration when each group follows the institution’s approval policy.
Solo academic advisors can send one student’s completed request for review, track required signatures, and keep the approval history attached to the Change Of Major Form record. Department offices can reuse an approved template, route requests to designated academic reviewers, and reduce manual copying between student submissions and departmental decisions. University registrar teams can manage higher-volume requests through shared templates, role-based access, audit trails, and integrations that connect approved records with administrative systems.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Features that simplify major changes
Change Of Major Form workflows can standardize academic approvals, reduce rekeying, and preserve a traceable record from submission through final authorization.
Reusable template
Upload the institution’s Change Of Major Form and place fields for student details, current major, requested major, effective term, and approvals without recreating the document.
Approval routing
Assign each academic reviewer a defined role so the request reaches the advisor, department, college, or registrar in the required sequence.
Mobile completion
Let authorized users complete the form from a desktop or mobile device when department staff or students are away from campus.
Audit trail
Capture timestamps, signer actions, and document history so staff can review how the major-change approval was completed.
Secure records
Keep the completed form and signing evidence together, making later retrieval easier for authorized academic records staff.
System connections
Connect the form process to institutional systems where supported, reducing repeated entry of student and program information.
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Complete the form in four steps
Use the institution’s approved template, verify the academic fields, route each required approval, and preserve the final Change Of Major Form record.
Upload form:
Upload the institution-approved Change Of Major Form template. Review fields:
Let signNow detect fillable fields, then check every field placement. Add recipients:
Add the student and academic reviewers in approval order. Complete routing:
Send the form, monitor signatures, and download the completed record.
How the audit trail records approval
The audit trail documents who handled Change Of Major Form, when each action occurred, and how the completed academic approval record can be reviewed later.
Authenticate signer:
Capture timestamp:
Hash document:
Seal document:
Log activity:
Export evidence:
Security for student records
TLS 1.2/1.3 protects transmission:
AES-256 protects stored records:
SOC 2 Type II report available:
ISO 27001 certification applies:
GDPR and CCPA controls:
ESIGN and UETA compliant:
Best practices for major changes
Accurate field review, controlled routing, and complete records help universities process Change Of Major Form requests without avoidable corrections or approval delays.
Confirm the institution’s required fields
Assign each academic approval
Verify academic details before sending
Retain the approved form securely
Avoid delays when changing majors
Incomplete academic details can delay review when the requested major, effective term, or student identification information is missing. Unclear approval routing can leave the form unsigned by the academic department, registrar, advisor, or other required reviewer. Manual rekeying can introduce mismatched student names, identification numbers, program codes, or effective dates across university systems. A missing copy of the completed form can make it difficult to confirm the approved major change later.
Legal standing of electronic approval
A Change Of Major Form may be admissible as an electronic record when the signer intends to approve it, consents to electronic transactions, can be identified, and the record remains reproducible with its signing history under ESIGN and applicable state law, including UETA or New York ESRA. Wills, testamentary trusts, court orders, and certain family-law documents are excluded from ESIGN.
Key performance indicators that demonstrate SignNow's proven track record.
Troubleshoot Change Of Major Form
Resolve field, routing, access, evidence, plan, and retention questions before the approved major-change record enters the student-record system.
Upload the institution-approved PDF again and confirm that student, current-major, requested-major, term, and approval fields are present. signNow can detect fillable fields, but staff should review placements before sending because the university’s template controls the required information.
Assign each reviewer as a separate recipient and place fields under that recipient’s role. Test the routing with a sample request, then confirm that the department or registrar receives the Change Of Major Form in the institution’s required order.
Check whether the recipient’s email address is correct and resend the signing invitation through signNow. If access remains blocked, use an approved alternate recipient address or contact the institution’s administrator rather than forwarding student information informally.
Use signNow’s audit trail to review timestamps, recipient actions, and completion status. The audit record supports evidence of the electronic transaction under ESIGN and applicable state law, but it does not replace the university’s own academic approval rules.
Business includes legally binding eSignatures, audit trails, templates, and mobile apps at $8/user/month when billed annually. Business Premium adds bulk send and kiosk mode at $15/user/month annually; select the plan based on the institution’s workflow requirements.
Keep the completed Change Of Major Form and its audit trail in the institution’s approved student-record repository. signNow provides encrypted storage controls, while the university must determine access, retention, and disclosure rules for its records.
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