California Non Collusion Form

Use a California Non Collusion 0 template to make your document workflow more streamlined.

What the California Non Collusion Form does

The California Non Collusion Form is a procurement affidavit in which a bidder or contractor states that the submitted offer was prepared independently and without an agreement to restrain competition. It helps a public agency document the bidder’s representation before awarding or administering a contract. The signer supplies the requested business and authorization details, confirms the non-collusion statement, and signs the completed record. Because requirements can vary by solicitation, use the agency’s instructions and preserve the executed form with the bid and contract file.

How the signing workflow works

signNow turns the agency’s paper or PDF affidavit into a trackable signing workflow without changing the statement the bidder must make.

Upload: Place the agency’s California Non Collusion Form into signNow.
Prepare: Review detected fields and add missing signature fields.
Send: Route the affidavit to the authorized representative.
Complete: Capture the signature and preserve the completed record.

Complete the form in five steps

Use the solicitation’s instructions as the controlling checklist while preparing and signing this California procurement affidavit.

Upload the form:
Upload the agency-issued form into signNow.
Review the fields:
Check fields against the solicitation instructions.
Add the signer:
Assign the authorized bidder representative.
Send for signature:
Send the completed affidavit for signature.
Store evidence:
Download the signed record and audit trail.

Authenticate signer:

Records the signer’s email or configured authentication event.

Timestamp activity:

Captures signing time and each document action.

Link document:

Associates the signed file with its audit history.

Seal completion:

Preserves a tamper-evident completion record.

Review history:

Shows the form’s signing sequence and participants.

Export evidence:

Exports the audit trail with the executed affidavit.

Setting	Recommendation
Authentication method	Email link with SMS OTP
Signature type	Typed or drawn electronic signature
Audit trail	Enable completion history export
Document retention	Follow agency contract-record policy
Encryption	Use TLS in transit and AES-256 at rest

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Use the signNow web app when procurement staff prepare the agency PDF, inspect detected fields, and route the affidavit from a controlled desktop workflow.
Use the signNow mobile app when an authorized bidder representative must review and sign the California affidavit away from the office.
Use kiosk mode when personnel supervise signing on a managed device and the approved procurement process requires an in-person signing station.
Use a shareable signing link when the agency or contractor needs to distribute the approved affidavit without creating a separate email invitation.

Prepare the document

Confirm the agency version and solicitation requirements before entering information.

Deliver to signer

Send the affidavit to the authorized bidder representative after review.

Obtain the signature

Complete signature and required attestations before the agency deadline.

Archive the record

Store the executed form with the bid and audit record.

State rules and document limits

Agency instruction

Notarization required

Electronic records

Wills excluded

Family law

Family decrees excluded

Real estate

Deed rules vary

Privacy and disclosure pitfalls

Uploading an outdated solicitation version can leave required bidder fields or agency language incomplete.
Sending the affidavit to an unauthorized employee weakens the connection between the representation and the bidding entity.
Failing to capture required electronic-consent disclosures can create an evidentiary gap for consumer-facing signers.
Sharing the completed PDF without access controls can expose business identifiers and procurement information.

Signer authentication and certificates

PKI support:

PKI-based signing available

X.509 certificates:

X.509 certificates for digital signatures

Two-factor authentication:

Two-factor authentication options

SMS OTP:

SMS OTP signer verification

ID verification:

Identity checks when configured

Signing evidence:

Audit trail supports attribution

Platform requirements for signing

Signers can review the California Non Collusion Form through Chrome, Firefox, Safari, or Edge on Windows 10, Windows 11, or macOS. signNow also provides mobile apps for iOS and Android, allowing an authorized representative to review and sign from a supported phone or tablet.

Browsers Chrome, Firefox, Safari, and Edge
Desktop systems Windows 10, Windows 11, macOS
Mobile access iOS and Android mobile apps

For controlled procurement workflows, administrators should use managed Windows or macOS devices, restrict document access by role, and preserve the completed PDF with its audit trail. Teams using integrations should confirm permissions in the connected system before routing the affidavit to an authorized signer.

Connect procurement records to business systems

Connect the California Non Collusion Form workflow with CRM, ERP, document-storage, and project-management systems when the procurement team needs controlled routing and record access.

Form preparation

Upload the agency PDF, review detected fields, and add the authorized bidder representative without recreating the non-collusion statement.

Controlled routing

Route the affidavit by email or signing link while keeping the signer assignment visible in the workflow.

Audit evidence

Capture signing actions, timestamps, and participant details in an audit trail connected to the executed record.

Signer verification

Use SMS OTP or other configured authentication when the procurement process requires stronger signer attribution.

Mobile signing

Review and sign from supported desktop browsers or signNow mobile apps when authorized personnel work away from the office.

Record export

Export the completed PDF and audit trail for the bid, contract, or agency record.

Best practices for completing the form

Accuracy, signer authority, audit evidence, and the agency’s records policy should guide every California Non Collusion Form workflow.

Match the active solicitation version

Use the exact California Non Collusion Form attached to the active solicitation, including every agency instruction, certification statement, and required bidder field. Do not substitute a generic non-collusion affidavit when the solicitation identifies a specific version or format.

Verify the authorized representative

Assign the signature request to an officer, partner, or employee authorized to bind the bidding entity. Confirm that the signer’s name and title match the entity information shown in the bid and related procurement records.

Preserve the audit evidence

Export the completed affidavit and signNow audit trail together after signing. Store both files with the bid, solicitation, amendments, and contract records so reviewers can connect the representation to the submitted offer.

Follow the agency record policy

Apply the public agency’s retention and access policy rather than selecting a period solely because the form was electronically signed. Restrict access to procurement personnel and preserve a readable, reproducible copy throughout the required record period.

California Non Collusion Form troubleshooting

Resolve form-version, signer-authorization, consent, audit-trail, plan, and electronic-signature questions before submitting the procurement record.

signNow Business includes templates, audit trails, mobile apps, and legally binding eSignatures at $8 per user per month when billed annually. Use the agency’s required form version and keep the executed PDF with its audit trail. ESIGN and UETA support electronic records when intent, consent, attribution, and retention requirements are satisfied.

Business Premium costs $15 per user per month annually and adds bulk send, kiosk mode, request payments, and quick invite links. Bulk send is useful only when the same approved affidavit must be routed separately to multiple authorized bidders.

If the California Non Collusion Form is consumer-facing, provide the ESIGN consumer disclosure and confirm electronic access capability under 15 U.S.C. §7001(c). For a business procurement signer, document the signer’s intent and authorization under the agency’s process.

signNow’s audit trail records the signing sequence, timestamps, and participant activity. Export it with the completed affidavit so the procurement file can connect the signer, document, and execution event without relying on an email thread.

Enterprise costs $30 per user per month annually and adds formula fields, conditional fields, and advanced signer authentication. Those features matter only if the agency’s approved workflow requires conditional routing or stronger identity checks.

Electronic signatures generally have legal effect under ESIGN, 15 U.S.C. ch. 96, and applicable state electronic-transactions law when the required intent, consent, attribution, and record-retention elements are present. Confirm any agency-specific wet-ink or notarization instruction before sending.

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