Your Fingerprint Cards Must Include Form

Use a Your Fingerprint Cards Must Include 0 template to make your document workflow more streamlined.

What the fingerprint card form does

Your Fingerprint Cards Must Include Form is a document used to collect the identity details, fingerprint-related information, acknowledgments, and signatures required by the organization requesting the card. Because the exact card layout and submission rules depend on the requesting agency, confirm which fields, fingerprint method, identification documents, and delivery instructions apply before signing. In signNow, upload the card, review detected fields, assign signer responsibilities, complete the form, and preserve the finished document with its audit trail. Electronic signing does not replace agency-specific fingerprint capture or submission requirements.

Employers

Background-screening providers and employers can use fingerprint cards to collect applicant information, obtain required acknowledgments, and route records to authorized reviewers without repeated manual handling.

Regulated organizations

Government contractors, licensing offices, and regulated organizations can coordinate fingerprint-card completion while limiting access to identity information and preserving a record of each signing action.

How the fingerprint card workflow works

Complete the fingerprint card in a controlled sequence, from document upload through assigned fields, signing, and audit-trail storage.

Upload the card: Upload the fingerprint card document to signNow for electronic completion.
Check fields: Review detected fields and add missing identity or signature fields.
Assign roles: Assign each field to the correct applicant or authorized reviewer.
Complete and store: Send the completed card for signature and retain the finished record.

Quick steps to complete a fingerprint card

Use this sequence to prepare the fingerprint card, route assigned fields, and preserve the completed document for authorized review.

Upload document:
Upload the fingerprint card PDF.
Add fields:
Review and place required fields.
Assign recipients:
Assign fields to each signer.
Finish workflow:
Send, sign, and save the record.

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Authenticate signer:

The signer verifies identity through the configured access method.

Capture timestamp:

signNow records the signing event with date and time.

Record document history:

The completed document receives a document history record.

Preserve evidence:

The signed file and related activity remain linked for review.

Export audit trail:

Authorized users retrieve or export the audit trail when needed.

Control access:

Administrators restrict access to the completed fingerprint card.

Field detection

Upload the fingerprint card and review detected fillable areas before assigning each field to the applicant or authorized reviewer.

Role assignment

Route identity details, acknowledgments, and signature fields to named participants instead of relying on manual forwarding.

Audit trail

Capture signer actions, timestamps, and document history in an audit trail linked to the completed card.

Signer verification

Use two-factor authentication when the organization requires stronger assurance before a signer opens the fingerprint card.

Access control

Keep completed cards in a controlled workspace with permission settings appropriate for sensitive identity information.

Reusable templates

Use templates for repeated fingerprint-card workflows while preserving the requesting agency’s required fields and instructions.

Security controls for fingerprint card records

Data in transit:

TLS 1.2 and 1.3

Stored document encryption:

AES-256 at rest

Independent controls:

SOC 2 Type II

Information security:

ISO 27001

Health information:

HIPAA with BAA

Signer verification:

Two-factor authentication

Privacy challenges when completing fingerprint cards

Leaving fingerprint images, Social Security numbers, or birth dates visible to recipients who do not need access.
Using electronic consent language that does not clearly explain the record, signing process, or available paper alternative.
Assigning applicant fields to the wrong signer, creating an inaccurate identity record that requires correction.
Sharing a completed fingerprint card through personal email or uncontrolled storage without documented access restrictions.

Setting	Recommendation
Authentication method	Email link with SMS verification
Signature type	Typed or drawn electronic signature
Audit trail	Enabled for every completed card
Document retention	Six years for HIPAA records
Encryption	TLS 1.2 or 1.3 and AES-256

Best practices for fingerprint card records

Accurate agency instructions, restricted access, complete audit evidence, and documented retention decisions reduce avoidable handling errors for fingerprint card records.

Confirm agency requirements before upload

Confirm the requesting agency’s current fingerprint-card template, required identifiers, signature instructions, and delivery method before uploading the document. Do not alter fields that the agency requires for processing, and document any agency-specific exception in the workflow record.

Restrict access to sensitive identity data

Limit access to applicants, designated reviewers, and administrators who need the fingerprint card for the stated purpose. Use role-based permissions, avoid personal email forwarding, and review sharing settings before sending a completed card outside the organization.

Preserve the signed card and audit trail

Export the completed document and audit trail together when organizational policy or the requesting agency requires a durable record. Preserve the original file, completion history, and relevant signer details in a controlled repository.

Apply the correct retention rule

Set retention according to the record category and applicable federal or state rule. HIPAA-covered records require six years from creation or the last effective date under 45 CFR §164.530(j); state requirements may be longer.

Fingerprint card troubleshooting questions

These answers address field detection, agency acceptance, signer verification, sensitive-data handling, plan selection, and access problems for fingerprint card workflows.

Upload the exact fingerprint-card file supplied by the requesting organization, then inspect signNow’s detected fields before sending. If a field is missing, add it manually and compare the final layout with the agency’s instructions before assigning recipients.

signNow supports legally binding electronic signatures and audit trails, and its compliance includes ESIGN and UETA. Confirm that the requesting agency accepts electronic signatures; agency rules can require a particular card, ink process, notarization, or submission method.

Use signer authentication appropriate to the identity risk. signNow supports two-factor authentication, including SMS-based verification, while stronger identity-proofing requirements may come from the requesting agency rather than the platform.

A fingerprint card can contain sensitive personal information. Use signNow permissions, controlled recipients, and an audit trail, and avoid sending completed cards through unmanaged channels. HIPAA-covered workflows require a business associate agreement with signNow.

Business includes templates and audit trails at $8 per user per month when billed annually. Business Premium is $15 per user per month annually and adds bulk send, while Enterprise is $30 per user per month annually and adds advanced signer authentication.

If an applicant cannot access the signing request, verify the email address, resend the invitation, or provide an approved signing link. Check that the assigned fields match the recipient and that device or browser access is supported.

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