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104 Form

Use a 104 Form 2020 template to make your document workflow more streamlined.

What the 104 Form does

The 104 Form is a U.S. document identified by its form name, but the supplied source information does not specify its issuing agency, purpose, fields, filing deadline, or recipient. Do not infer those details from the number alone. In signNow, a sender can upload the 104 Form as a PDF, review automatically detected fillable fields, add or correct signature and date fields, assign recipients, and send it for electronic signing when the underlying transaction permits. The completed PDF and audit trail can then be retained under the applicable legal or organizational policy.

Who uses the 104 Form

Business operations

Organizations using the 104 Form can prepare a reusable signNow template, assign fields to each signer, and preserve the completed document with its audit trail. Confirm the form’s issuing authority and required recipients before relying on the template for recurring transactions.

Regulated teams

Accounting, legal, healthcare, and administrative teams can route a 104 Form electronically when its underlying transaction permits electronic signatures. Healthcare workflows require HIPAA safeguards and a business associate agreement when protected health information is handled.

How the 104 Form workflow works

signNow handles the document workflow, while the 104 Form’s issuing and filing requirements must be confirmed separately.

  • Upload form: Upload the 104 Form PDF.
  • Check fields: Review and correct detected fields.
  • Route signing: Assign each required signer.
  • Retain records: Store the completed PDF and audit trail.

Complete and send the 104 Form

Use this sequence to prepare, route, and track the 104 Form in signNow.

  • Upload form:

     Upload the completed 104 Form to signNow.

  • Check fields:

     Review detected fields and add missing signature fields.

  • Add signers:

     Enter each signer’s email address and signing order.

  • Send form:

     Send the 104 Form and monitor completion status.
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Security for 104 Form records

Transport encryption:

 TLS 1.2/1.3 in transit

Storage encryption:

 AES-256 at rest

Security certification:

 SOC 2 Type II certified

Management certification:

 ISO 27001 certified

Signature compliance:

 ESIGN and UETA compliant

Health information:

 HIPAA compliant with BAA

Connect 104 Form workflows

Route 104 Form data through named signNow integrations for document preparation, approval, storage, and operational tracking across business systems.

Salesforce
Procore
Zapier
Microsoft Teams
Hub spot
Box
Microsoft

Find and fill out the correct 2011 104 form

airSlate SignNow helps you fill in and sign documents in minutes, error-free. Choose the correct version of the editable PDF form from the list and get started filling it out.

VersionsForm popularityFillable & printable
CO DoR 104 20244.8 Satisfied (103 Votes)
CO DoR 104 20224.8 Satisfied (1200 Votes)
CO DoR 104 20204.8 Satisfied (1906 Votes)
CO DoR 104 20194.8 Satisfied (1823 Votes)
CO DoR 104 20184.8 Satisfied (2698 Votes)
CO DoR 104 20164.7 Satisfied (441 Votes)

Platform requirements for 104 Form

Complete the 104 Form in a current Chrome, Firefox, Safari, or Edge browser on Windows or macOS. signNow also provides mobile apps for iOS and Android, allowing authorized users to review and sign from supported mobile devices.

  • Browsers Chrome, Firefox, Safari, Edge
  • Desktop systems Windows and macOS desktops
  • Mobile systems iOS and Android devices

Organizations should manage access through approved devices and user accounts. Teams requiring centralized provisioning can evaluate signNow’s user-management controls, SSO options, and API availability against their deployment policy. Confirm browser updates, identity controls, and document-retention requirements before placing the 104 Form into production workflows.

Recommended 104 Form workflow setup

Use a controlled signing workflow that preserves signer evidence and applies the retention rule for the underlying 104 Form transaction.

SettingRecommendation
Authentication methodEmail link with SMS OTP
Signature typeTyped or drawn electronic signature
Audit trailExport with completed PDF
Document retentionApply the controlling record rule
EncryptionTLS 1.2/1.3 and AES-256

Retain 104 Form records correctly

Retention depends on the transaction behind the 104 Form, so preserve the signed record and apply the controlling federal and state rule.

Match retention to the underlying transaction

Confirm the 104 Form’s transaction type and applicable record category before choosing a retention period. Federal rules differ by subject matter: IRS records generally use IRC §6501(a), while HIPAA records use six years under 45 CFR §164.530(j). State requirements may be longer.

Preserve the signed form and audit trail

Export the completed 104 Form together with signNow’s audit trail, certificate of completion, and relevant signer communications. Store these records in an access-controlled repository so the organization can reproduce the signed record and demonstrate intent, consent, attribution, and document integrity.

Protect sensitive 104 Form information

Limit access to the 104 Form according to its contents and business purpose. If it contains protected health information, use a signNow business associate agreement and apply HIPAA safeguards before sending, storing, or sharing the record.

Test retrieval before authorized deletion

Review the retained PDF periodically for readability and retrieval. Keep the original completed record, audit data, and any required disclosure evidence together, and document approved deletion only after the applicable legal, tax, contract, and litigation-hold requirements end.

Check state-specific 104 Form rules

Notarization

 May require wet-ink handling

Wills

 Excluded from ESIGN

Family law

 State rules may control

Real-estate deeds

 Recording rules apply

Troubleshoot 104 Form signing issues

Resolve field-detection, consent, plan-limit, authentication, and evidence questions before distributing the 104 Form.

Upload the 104 Form as a readable PDF, then confirm that signNow’s detected fields align with every required line. Add fields manually when detection misses a signature, date, initials, or acknowledgment area.

The Business plan includes templates and audit trails at $8 per user per month when billed annually. Business Premium adds bulk send at $15, while Enterprise adds advanced signer authentication at $30.

For consumer-facing electronic records, provide the ESIGN Act disclosure, explain the right to paper records, confirm electronic access, and explain withdrawal procedures under 15 U.S.C. §7001(c).

Use signNow’s audit trail to preserve signer identity, timestamps, IP information, and action history. ESIGN and UETA support electronic signatures when intent, consent, attribution, and record reproduction are established.

If the form contains protected health information, signNow identifies HIPAA compliance as requiring a business associate agreement. Confirm the BAA and apply the organization’s retention policy before sending.

A signNow subscription plan includes 100 signature invites per user per year, with overage fees. The Site License uses $1.50 per signature invite and is designed for usage-based volume.

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Key performance indicators that demonstrate SignNow's proven track record.

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