Gsa 87 Official Travel Authorization Form
Use a GSA 87 Official Travel Authorization template to make your document workflow more streamlined.
What the GSA 87 form does
The GSA 87 Official Travel Authorization Form records a traveler’s proposed official trip and obtains the approvals required by the traveler’s organization before authorized travel. It brings trip purpose, dates, destination, transportation, estimated expenses, and approval details into one record. With signNow, a sender uploads the GSA 87, places or confirms fillable fields, routes it to the traveler and approvers, and stores the completed form with its Audit Trail. The controlling agency or employer determines required fields, approval order, and retention period.
Who uses the GSA 87 form
Travelers
Employees and contractors use the GSA 87 to request authorization before official travel, documenting destination, purpose, dates, estimated costs, and required approvals for internal review.
Review teams
Supervisors, travel coordinators, finance teams, and agency administrators review, approve, route, and retain completed GSA 87 authorizations before or after official travel.
Business types that use GSA 87
The GSA 87 is most useful where official travel requires documented purpose, estimated costs, supervisory approval, and an accessible completion record.
Solo consultants and independent contractors can prepare a GSA 87 before federally sponsored travel, documenting the business purpose, itinerary, estimated expenses, and approving authority in one routed record. Small government contractors can standardize GSA 87 submissions through reusable templates, then collect traveler and supervisor signatures without circulating separate attachments or losing approval context. Large agencies and distributed enterprises can route GSA 87 authorizations by department, preserve audit trails, and connect completed records with finance, travel, and records-management workflows.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Key features for GSA 87 authorizations
signNow organizes the GSA 87 from field preparation through approval, completion, and controlled retention, while preserving evidence of each signing action.
Field placement
Upload the GSA 87 PDF and place signature, date, initials, and required approval fields without rebuilding the travel authorization from scratch.
Approval routing
Route the same authorization to travelers, supervisors, and finance reviewers in a defined order, keeping each approval associated with the final document.
Audit trail
Capture signer actions, timestamps, and document history in an Audit Trail that supports later review of the completed GSA 87.
Reusable templates
Use reusable GSA 87 templates to preserve field placement and reduce omissions when departments prepare repeated travel authorizations.
Mobile access
Let authorized travelers and approvers review the GSA 87 on desktop or mobile devices when travel planning occurs away from an office.
Record connections
Connect completed authorizations with tools such as Microsoft 365, Google Drive, Box, or an agency-approved records repository for controlled storage.
How the GSA 87 workflow works
The workflow moves the GSA 87 from document preparation to routed approval and preserves the completed authorization for later review.
Upload: Upload the GSA 87 document. Prepare: Confirm fields for traveler and approvers. Send: Route the form in approval order. Complete: Store the signed form and Audit Trail.
Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
How to complete the GSA 87
Use this sequence to prepare the GSA 87, collect approvals, and preserve the completed authorization with its signing evidence.
Upload form:
Upload the GSA 87 PDF. Check fields:
Let signNow detect fillable fields. Complete fields:
Add missing traveler and approval fields. Route approval:
Send the authorization to each signer. Store record:
Review the signed form and Audit Trail.
Recommended GSA 87 workflow setup
Configure the GSA 87 workflow around verified signer identity, approval evidence, secure storage, and the applicable agency records policy.
| Setting | Recommendation |
|---|---|
| Authentication method | Email link with SMS verification |
| Signature type | Electronic signature with intent record |
| Audit trail | Export certificate and action history |
| Document retention | Use the controlling agency schedule |
| Encryption | TLS 1.2/1.3 and AES-256 |
Platform requirements for GSA 87
Complete the GSA 87 in a current Chrome, Firefox, Safari, or Edge browser on Windows, macOS, iOS, or Android. signNow uses TLS-protected connections for document access and signing.
Browsers Chrome, Firefox, Safari, Edge Operating systems Windows 10, macOS, iOS, Android Devices Desktop, tablet, smartphone
Organizations should manage access through approved devices, identity controls, and role permissions. Teams using integrations or centralized administration should confirm API, SSO, and retention requirements before deploying the GSA 87 workflow across departments or agencies.
Security for GSA 87 records
Transport security:
Stored data:
Operational controls:
Security management:
U.S. eSignatures:
Protected health data:
What the GSA 87 Audit Trail records
The Audit Trail documents the technical history of the GSA 87 signing event, separate from the form’s travel and approval content.
Signer authentication:
Timestamp capture:
Document history:
Document hashing:
Sealing record:
Audit export:
GSA 87 processing stages
Processing time depends on complete trip information, designated approvers, and the organization’s travel policy; no universal deadline is established here.
Prepare the authorization
Deliver to signers
Complete signer review
Archive the completion
Risks of incomplete authorization
Missing approval
Incomplete details
Unapproved travel
Missing audit trail
GSA 87 troubleshooting questions
Use these checks when a GSA 87 upload, approval route, signature, or compliance record does not behave as expected.
Upload the original GSA 87 PDF again, then review signNow’s detected fields before sending. If a field is missing, add the required signature, date, initials, or text field manually and test the document as a recipient before routing it.
The Business plan includes templates and audit trails, while Business Premium adds bulk send. For repeated GSA 87 routing, select the plan based on volume and workflow needs; confirm current invite limits and overage terms before deployment.
Use signNow’s Audit Trail to review signer identity, timestamps, actions, and document history. For stronger authentication, configure SMS verification or another available control, then retain the exported evidence with the completed GSA 87.
Electronic-signature enforceability depends on intent, consent, attribution, and retention or reproduction of the signed record under ESIGN and applicable state law, including UETA or New York’s ESRA. Confirm agency-specific requirements before using an electronic GSA 87.
If a signer cannot open the document, verify the email address, resend the invitation, or provide a controlled signing link. The sender should confirm the correct GSA 87 version and recipient before releasing access.
Business includes audit trails, templates, and mobile apps. Business Premium adds bulk send, kiosk mode, request payments, and quick invite links. Enterprise adds formula fields, conditional fields, and advanced signer authentication for more complex routing.
Key performance indicators that demonstrate SignNow's proven track record.
BE READY TO GET MORE
Get this form now!
If you believe that this page should be taken down, please follow our DMCA take-down process.