Your I-94 Form

Use a Print Your I 94 Online template to make your document workflow more streamlined.

What Your I-94 Form records

Your I-94 Form is the U.S. arrival and departure record used to document a traveler’s admission details and authorized stay information. It is associated with the traveler’s passport and immigration inspection record, while CBP controls the underlying government record. A user may download or print the record for an employer, school, or other authorized recipient. signNow can route an accompanying acknowledgment, capture intent and signer events, and preserve the resulting PDF with an audit trail. It cannot issue, amend, or replace the CBP record.

How to process an I-94 document

Use this workflow for an I-94 copy or related acknowledgment; CBP remains responsible for the official immigration record.

Upload record:
Upload the official I-94 PDF or related acknowledgment.
Check fields:
Review detected fields and add missing signer fields.
Send request:
Enter authorized recipient details and send securely.
Complete signing:
Collect signatures and download the completed record.
Archive evidence:
Store the PDF with its audit trail.

Setting	Recommendation
Authentication method	Use SMS OTP for external signers
Signature type	Use typed or drawn e-signature
Audit trail	Retain completion certificate and event log
Document retention	Apply the governing immigration policy
Encryption	Use TLS and AES-256 protection

Platform requirements for I-94 records

Use current Chrome, Firefox, Safari, or Edge on Windows 10, Windows 11, or macOS. signNow mobile apps support iOS and Android for reviewing and signing associated documents. Secure TLS connections are required for browser and application access.

Browsers Chrome, Firefox, Safari, Edge
Desktop Windows 10, Windows 11, macOS
Mobile iOS and Android apps

Organizations handling passport numbers, admission dates, or other travel information should use managed devices, least-privilege access, and controlled exports. Enterprise deployments can connect through API access and SSO provisioning where configured. Keep the original I-94 PDF separate from unrelated personnel records and limit shared links.

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Authenticate signer:

SignNow records the selected authentication event for the I-94-related signer.

Capture timestamp:

Each signing action receives a timestamp in the document history.

Hash document:

The completed document is associated with its signing event history.

Seal evidence:

The audit record helps show whether the completed file changed.

Export trail:

The sender downloads the certificate and event history for retention.

Review record:

Authorized reviewers compare the stored PDF with the completion record.

Prepare the I-94 record

Confirm the traveler’s identifying details and download the current I-94 record from the official source.

Deliver to recipients

Upload the record or related acknowledgment, add recipients, and send the signing request through signNow.

Complete signer review

Recipients review the document and complete assigned fields using the available authentication method.

Complete and archive

Download the completed PDF and certificate, then archive them under the organization’s retention policy.

Best practices for I-94 recordkeeping

Accurate source records, restricted access, exported evidence, and policy-based retention reduce avoidable I-94 handling errors.

Verify every official I-94 field before sending

Upload the official I-94 PDF without altering admission, arrival, departure, or passport fields. Compare the traveler’s name, document number, and dates against the source record before sending an associated acknowledgment for signature. Record who reviewed the data and when.

Limit access to authorized personnel only

Restrict access to staff with a documented business need, especially when the record contains passport details or immigration information. Use separate recipient groups, avoid public links, and remove access when the workflow ends or the person changes roles.

Export the audit trail with the record

Export the signNow completion certificate and audit trail after the associated document is completed. Preserve timestamps, signer identity evidence, authentication events, and document history with the I-94 copy so reviewers can reconstruct the transaction later.

Archive original and signed copies securely

Store the original PDF and signed acknowledgment in encrypted, access-controlled storage. Apply the retention period required by the organization’s immigration, employment, privacy, or contractual policy; do not assume a generic period governs every I-94 use.

Risks of mishandling I-94 records

Missing signer intent

May weaken proof of signer intent

Unrestricted access

Can expose passport and admission data

No audit trail

May prevent reliable record reconstruction

Incorrect record use

Does not replace CBP correction procedures

Privacy challenges with I-94 information

Passport numbers, admission dates, and travel history may be disclosed when an I-94 PDF is emailed broadly or placed in an unrestricted shared folder.
A signer may acknowledge an I-94-related statement without receiving a clear electronic-record disclosure or understanding which document is being signed.
A public signing link can allow unintended access to a traveler’s immigration information if authentication and recipient controls are not configured.
Combining the I-94 record with unrelated personnel or health records can create unnecessary disclosure and retention obligations.

Security for I-94 workflows

Data in transit:

TLS 1.2 and TLS 1.3

Stored data:

AES-256 encryption at rest

Security report:

SOC 2 Type II certified

Security management:

ISO 27001 certified

Privacy controls:

GDPR and CCPA compliant

Electronic signatures:

ESIGN and UETA compliant

I-94 troubleshooting and compliance questions

Resolve record-retrieval, privacy, signing, and retention questions before using an I-94 copy in a business workflow.

If a downloaded I-94 copy is missing, confirm the traveler’s passport details and retrieve the record through the official CBP process. signNow Business can store the corrected PDF with an audit trail, but it does not issue or amend CBP records.

The Business plan includes templates, audit trails, and mobile apps at $8 per user per month with annual billing. Upload the completed I-94 record or supporting document, then place fields only where a private business acknowledgment is legally appropriate.

signNow’s Business Premium plan costs $15 per user per month with annual billing and includes bulk send. Bulk sending can distribute separate acknowledgment documents, but each traveler’s I-94 information should remain restricted to authorized recipients.

For health information connected to an I-94 workflow, signNow identifies HIPAA compliance as requiring a BAA. HIPAA does not make an immigration record a healthcare record; apply the rule only when protected health information is actually involved.

ESIGN and UETA generally recognize electronic records and signatures when intent, consent, attribution, and record retention are established. They do not replace CBP procedures or authorize electronic execution of excluded records such as wills or court orders.

A completed I-94 record is not a substitute for a passport, visa, or CBP admission decision. Use signNow to route an associated business acknowledgment, preserve the PDF, and export its audit trail; verify immigration status through official DHS or CBP channels.

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